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When it comes to accounting and bookkeeping, the software that people prefer is QuickBooks. It is loaded with features and functionalities and lets all sized businesses easily perform their accounting and financial activities. If you are already using this software, then you might be well versed in company files. It is basically a file that contains the complete company information and other sensitive data. In this article, we are going to discuss the steps that can be performed to set maximum number of QuickBooks company files. If you are interested in knowing these steps, make sure to read the article till the end or you can also talk to our experts at our toll-free number i.e., +1-844-499-6700. Our experts will guide you through the complete process and any related information required. Having said that, let us check out the steps to set maximum number of QuickBooks company files.

Read Also: How to Set Up a New Company File in QuickBooks?

What is a Company File in QuickBooks?

A company file is a crucial element in QuickBooks that saves all your financial info and grows with you. In QuickBooks, you can save multiple company files for multiple businesses. And each business consists of its own company file. A company file carries .qbw as file extension and should be backed up on a timely basis to avoid any sort of data loss. Let us explore the steps to set maximum number company files in QuickBooks.

Steps to Set Maximum Number of QuickBooks Company file

The user can perform the below steps to set maximum number of QuickBooks company file.

  1. The very first step is to open QuickBooks and then ‘login‘ to any file on the server.
  2. Now go to the ‘File then ‘Open Previous Company and then ‘Set number of previous companies
Steps to set Maximum number of QuickBooks Company files

Important: Be informed that the Set Number of the previous file is available only when the Server has more than two QuickBooks.

  1. Furthermore, on the dialogue box choose the number of files that you want to set.
Set Maximum Number of QuickBooks Company files
  1. Finally click on “Ok” and then close QuickBooks and again “Reopen‘ it.

Also Read: How to Setup QuickBooks Desktop Mac 2019?


Setting the maximum number of company files is just a matter of some steps that we have tried to elaborate on in this article. However, if you are stuck at any point of time or need our assistance in setting up the limits, then feel free to talk to our QuickBooks Customer Support team. You can get on a call at +1-844-499-6700 and our Intuit Certified ProAdvisors will provide you QuickBooks training, tutorials, online courses and much more. We are a team of technically advanced QuickBooks support professionals who work round the clock to provide the best assistance for all QuickBooks related issues.


FAQs Related to Set Maximum Number of QuickBooks Company Files

How many company files can you have in QuickBooks?

When we talk about QuickBooks Online, it only allows one company per subscription. To add another company, you’ll need to purchase and sign up for a new account. You can use the same login credentials when signing up and switching between companies.

What is the maximum size of a QuickBooks company file?

A limit is being allotted to a company file to store the data. Pro & Premiere: Company file limit of 250MB. Enterprise: Company file limit of 1.5GB.

Can you have 2 company files in QuickBooks desktop?

With QuickBooks Accountant or QuickBooks Desktop Enterprise, you can have 2 company files open in 2 different versions of QuickBooks Desktop.

How Many Companies Can You Set Up in QuickBooks? 

QuickBooks allows you to create up to 99 company files in a single installation of the software. If you exceed the number of companies allowed in a single installation, you will have to open a new installation of QuickBooks for each additional company. Note that the company files have to be subscribed individually.


Read Also

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How to Fix Troubleshooting QuickBooks Printing Problems

Ways to Undo or Delete Reconciliation in QuickBooks

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