Adding a User License to your QuickBooks Software

As your team grows, you’ll eventually hit the point where more than one person needs to be in QuickBooks at the same time. The solution is straightforward: purchase additional user licenses. Each license allows one more simultaneous user to access the same company file in multi-user mode.

Before buying, it’s worth knowing the limits for each version QuickBooks Desktop Pro supports up to 3 users, Premier supports up to 5, and Enterprise supports up to 30. If your needs exceed your current version’s limit, upgrading to Enterprise may make more sense than buying individual licenses. This article covers how to check your current license count, find pricing, purchase additional licenses, and sync the new license data. If you need help at any point, our team is available at +1-888-510-9198.

Also Read: How to Fix license, validation, and registration errors in QuickBooks Desktop?

Steps to find out how many user licenses you have

Before you begin the purchase process, it is essential to check the number of current licenses you have. This can be done using the steps below:

1. In QuickBooks, press F2 on the keyboard and open product information.

2. Further, check out the number listed for user licenses.
3. Heading forward, carry out the same steps for each workstation.

Steps to find price to adding a second user in QuickBooks

To find out the price to Add a User License to QuickBooks to your license, try carrying out the below steps:

1. Move to the help menu in QuickBooks and further choose Manage my License.
2. You now have to opt for buy additional user license.

3. Followed by selecting add seats online for current pricing.

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Steps to Purchase QuickBooks Multiuser License

To purchase an additional user license, you need to carry out the steps below:

1. Move to QuickBooks and navigate to the help menu.
2. Further, choose manage my license and buy an additional user license.
3. Note that, in case buy additional user license isn’t available, then your QuickBooks might already have maximum users.

4. You now have to go for the option to buy licenses online or by phone.
5. Perform the directions on how to add user licenses.
6. Later on, install QuickBooks Desktop on additional computers based on the number of licenses you have.
7. Make use of the same license and product number you have to install QuickBooks desktop.
8. Lastly, after you install, carry out the onscreen prompts to activate QuickBooks.

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Steps to sync your license data

To sync online, you need to navigate to the help menu and further choose Manage my license. Later on, go for the sync license data online option to update new license info.

You can carry out the steps to sync your license data manually if you install QuickBooks on a computer that doesn’t have internet access. The steps that would work here are:

1. Initially, head to QuickBooks, and further navigate to the help tab.
2. You now have to opt for manage my license.
3. And go for buy additional user licenses.
4. Now, choose the phone option.
5. And also enter the same validation code you got when you purchased the additional license.

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Conclusion!

Adding user licenses to QuickBooks Desktop is a fairly quick process once you know where to look the entire purchase and sync can typically be done in under 10 minutes when your internet connection is stable. The important things to remember afterward are: install QuickBooks on the additional computers using your existing license and product number, run the sync to activate the new users, and make sure multi-user hosting is properly configured on your server so everyone can access the company file at the same time.

If the “Buy Additional User License” option doesn’t appear in your Help menu, it usually means your current version has already reached its maximum user limit in which case upgrading to QuickBooks Enterprise is the path forward. Our QuickBooks Support team at +1-888-510-9198 can help you compare options and handle the upgrade process.

FAQs Related to Add User to QuickBooks

How do I add an authorized user to QuickBooks Online?

You can add an authorized user using the steps below:

1. Sign in to my account
2. After that, on the manage your QuickBooks page, choose the product or service you would like to manage.
3. The next step is to check if you have the correct account.
4. Once done with that, you need to scroll to the authorized users section
5. Choose to invite a user
6. Followed by entering the contact info needed.
7. You now have to select Send invite

Can I add another account to my QuickBooks Online?

In order to add a new account, you simply need to head to the settings tab and choose the chart of accounts. Once done with that, choose a new tab. According to your account view, you will either see a panel labeled new account or new category.

How much is a QuickBooks license per user?

The prices for QuickBooks online and QuickBooks desktop differ. The license price further differs according to the edition of QuickBooks being used.