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QuickBooks Pro is basically an entry-level version of QuickBooks desktop that can be installed locally. The QuickBooks Pro software can be often used for making payments and deposits, sending and tracking invoices, running payroll within a single platform, and much more. It is more like a comprehensive business management solution that provides small businesses with more than 15 integrated business solutions. From accounting and online payroll to online banking, to TurboTax for business integration, you get a lot with QuickBooks Pro. To help you understand QB Desktop better before purchasing, here is a quick guide highlighting the necessary details related to QB Pro.

In case you have any queries, then feel free to ring our QuickBooks technical support team at +1-844-499-6700, and they will answer all your queries.

QuickBooks recent update/upgrade: QuickBooks Desktop 2024- Check out the features, pricing, and more here!!

What is QuickBooks Pro?

QuickBooks Pro

QuickBooks Pro helps automate the billing and invoicing process and work order management from a single reconciliation window. Moreover, the bank reconciliation feature helps users link their bank accounts and further define workflows for accounting activities. QuickBooks Desktop Pro further lets the users make automated payments and deposits from their linked bank account and manage the employee payroll within a few clicks. You can expect this comprehensive accounting solution to offer robust functionalities.

QuickBooks Desktop Pro Features and Functionalities

As we mentioned earlier, QuickBooks Pro is loaded with various features and functionalities. Here is a detailed list of newly added as well as existing helpful features. Let us explore further:

  1. Get Paid Faster- QuickBooks Pro 2024 lets the users get paid faster by automatically reminding the customers when payments are due.
  2. Create a consistent, professional look: This software is designed in a way to lets you present your business more professionally by simply leveraging style and design templates for your customer communications.
  3. Faster and Smoother: The latest version of the pro software comes with 64-bit processing power that will let you run reports, create invoices, and further reconcile accounts at a faster speed saving a lot of time and effort.
  4. Automatic backup of data and recovery: In QB desktop Pro, Intuit data protect takes local backup of the company file on its own regularly. It further diminishes computer crashes, corruption of data, and power failures. Not only that, but you can also revert to a previous file from the past 45 days from daily backup if needed. In order to restore the file you can get assistance from the helpdesk team.
  5. Inventory tracking: Depending upon the business type, you might need to keep track of your inventory. And QuickBooks Pro can help you with that. You can avoid overbuying and backorders with this accounting software and it will further let you set up reorder points that will automatically alert you as to when you should schedule a reorder.
  6. Payroll: You can now manage your staff with QB Pro and further process payroll with appropriate tax deductions. You make payments through direct deposits to employees. Moreover, the software can automatically create and print 1099s for independent contractors.
  7. Time Tracking: The time tracking feature lets you track your employees’ time to avoid under-billing your customers. It further alerts you when creating an invoice, if there are any outstanding time or expenses for that customer. The software further lets you track time by employee, service, and customer using timesheets. In case you are creating an invoice, then QB will alert you about any unbilled time and expenses.
  8. Create purchase order: In the QuickBooks Pro version, you can create a purchase order by selecting the appropriate vendor from the list and picking the inventory item to order. Once the inventory is received, QuickBooks will identify the products and tally them to the appropriate PO. This simply means that when you enter the inventory items, the correct corresponding PO is reconciled on its own.
  9. General Ledger: The general ledger feature lets you stay ahead in your business and further provides you with a consolidated view of who owes you money, and who will owe money to, important reminders, and income/expense performance. Moreover, QuickBooks Pro makes use of the transactional history established in the general ledger to provide you with pre-designed reports.

Also Read: How to Move or Convert your QuickBooks Desktop files to QuickBooks Online?

Pros and Cons of QuickBooks Pro 

Pros Cons 
Let’s you manage your inventory and calculate COGS using Average cost.Update and support for some versions of QuickBooks Pro are discontinued.
You can export prior year data via an accountant copy while continuing to work on current year data.You cannot track inventory assemblies just like in QuickBooks Premier.
Get access to a large network of independent QuickBooks ProAdvisors.Doesn’t let you manage fixed assets
Track employee time and bill customers easily with QB Desktop ProLimited to three users only.
Easily compare budgeted costs to actual costsNo industry-specific editions like premier and enterprise.

When to use QuickBooks Desktop Pro?

Still not sure whether you should use QuickBooks Desktop Pro or not? Well, here is when to opt for QuickBooks Pro. In case you fall in any of the below categories, get QuickBooks Pro for your business right away!

  1. Managing Multiple Companies: Note that a single subscription lets you manage the books of an unlimited number of companies, which makes QuickBooks Desktop the best multi-company accounting software. 
  2. Businesses that prefer desktop software: With QB pro, you do not need an internet connection to run. Thus, it is a great choice for businesses that have issues with internet connectivity and speed. 
  3. Companies having in-house bookkeepers: When you have an in-house accountant working on a single computer, you can physically work with them to check the books right from their computer, this software works as an ideal solution. 
  4. If you have minimal inventory: Businesses requiring only basic tracking of stock on hand and inventory costs without dealing with inventory in multiple locations, then QuickBooks Desktop Pro tends to be more than enough. 

You can check the trial version of QuickBooks here- Download and Install Trial Version of QuickBooks Desktop (30-days trial)

QuickBooks Pro Pricing 

QuickBooks Pro is affordable software available at different prices, according to the number of users and a few other aspects. Let us evaluate the pricing for QB Desktop Pro in detail: 

QuickBooks Desktop Pro 2024 Pricing 

SoftwareNo. of UsersPriceFeatures
QuickBooks Desktop Pro 20241 User $41/monthCreate invoices professionally. Track sales and expenses Manage your accounts payables. One-click sales and tax reports. 
QuickBooks Desktop Pro 20243 Users $84/month Create professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reports 
QuickBooks Desktop Pro + Payroll 20241 User$87/month Create professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reports Quickly make payments to employees Easily remit payroll taxes Automatically stay updated and worry-free. 
QuickBooks Desktop Pro + Payroll 20243 Users $130/monthCreate professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reportsQuickly make payments to employees Easily remit payroll taxes Automatically stay updated and worry-free. 

QuickBooks Desktop Pro 2023 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Desktop Pro 20231 User$549.99/yr
QuickBooks Desktop Pro 20232 Users $749.99/yr
QuickBooks Desktop Pro 20233 Users$949.99/yr

QuickBooks Desktop Pro 2022 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Pro Plus 20221 User$349.99/yr
QuickBooks Pro Plus 20222 Users $549.99/yr
QuickBooks Pro Plus 20223 Users$749.99/yr

QuickBooks Desktop Pro 2021 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Pro Plus 20211 User$349.99/yr
QuickBooks Pro Plus 20222 Users $549.99/yr
QuickBooks Pro Plus 20223 Users$749.99/yr
QuickBooks Pro Plus 2021+Payroll1 User$749.99/yr
QuickBooks Pro Plus 2021+Payroll2 Users $949.99/yr
QuickBooks Pro Plus 2021+Payroll3 Users$1149.99/yr

Here is how you can Set-up Emails in QuickBooks Desktop Pro- Click to know more!

System Requirements for QB Pro 

System Requirements for QuickBooks pro

Before you get QuickBooks Pro for your business, it is crucial to check if your system is ready to work with the software or not. Here is a list of system requirements for the latest version of QB Desktop Pro i.e., QB 2024. 

  • Windows 8.1 or Windows 10 update/version supported by Microsoft. 
  • Windows Server 2012 (or R2), 2016 or 2019. 
  • 2.4 GHz processor 
  • 4 GB of RAM (8 GB suggested)
  • 2.5 GB disk space suggested (additional space needed for data files)
  • 4x DVD-ROM drive 

Other Requirements: 

  • Payroll and online features need internet access (1 Mbps suggested speed)
  • Product registration needed 
  • Optimized for 1280x 1024 screen resolution or greater 
  • Supports one workstation monitor, and in addition to that 2 extended monitors can work.
  • Optimized for default DPI settings. 

Download QuickBooks Desktop Pro 

QuickBooks Pro 2024Download N/ADownload
QuickBooks Desktop Pro 2023DownloadN/ADownload
QuickBooks Pro 2022DownloadN/ADownload
QuickBooks Desktop Pro 2021DownloadDownloadDownload
QuickBooks Desktop Pro 2020DownloadDownloadDownload
QuickBooks Pro 2019DownloadDownloadDownload
QuickBooks Desktop Pro 2018DownloadDownloadDownload
QuickBooks Desktop Pro 2017DownloadDownloadDownload
QuickBooks Pro 2016DownloadDownloadDownload
QuickBooks Pro 2015DownloadN/AN/A
QuickBooks Desktop Pro 2014DownloadN/AN/A
QuickBooks Pro 2013DownloadN/AN/A
QuickBooks Pro 2012DownloadN/AN/A
QuickBooks Desktop Pro 2011DownloadN/AN/A
QuickBooks Desktop Pro 2010DownloadN/AN/A

Here are some quick steps that you can carry out to successfully download and install QuickBooks Desktop

  1. Click on the download link
  2. You will be asked a question: Will you be using QuickBooks Desktop on multiple computers at once (multi-user mode)?
  3. Choose one of the available options for this.
    1. No matter whether you choose yes or unsure, you will have to follow the entire process. However, if you opt for no, this will direct you to express setup. 
    2. Also, instead of responding to the question, you can click on the standard setup link under the question box. Here, you must follow the steps to download and install the process. 
  4. The next three choices that you would see are
    1. Choose the country in which you are using the QuickBooks desktop application. 
    2. Choose the QuickBooks desktop version you wish to install on your desktop. 
    3. Choose the year for the version of QuickBooks you wish to download and use for your company. 
Download QuickBooks desktop
  1. After clicking on the above tabs, you will be able to see the search tab. 
  2. Further, you need to click on the search tab. 
  3. This might take you to the software page from where you can download the software to the version and also the version you opted for. 
  4. Click on the download tab. 
  5. This will initiate the download process, where you will be asked the location to save the downloaded file or if it won’t ask, then it will save the file in the default location set. 
  6. Move to the folder where you have saved the file and proceed with the installation steps. 

Read This: How to Troubleshoot QuickBooks Desktop Pro Update Errors?

Steps to Install QuickBooks Pro 

Now that you have made the payment and downloaded QuickBooks, it is time to perform the installation steps for different QuickBooks desktop 2023 or other versions. Let us check that out: 

  1. Head to the Quickbooks.exe file downloaded using the steps above.
  2. After that, click on yes, only for permission. 
  3. Choose the installation type.
    1. Express Install – This is ideal if you have never used QuickBooks before. Or if you are again reinstalling QuickBooks. You can also opt for express installation if QuickBooks is used on a single computer and not on a network of computers. 
    2. Custom and network install – If you have opted for multi-user mode, then you have to go for this install type. Moreover, if you want to install QuickBooks somewhere other than the default location, then opt for this installation type. If you use a server to store files, then this install type is ideal. 
Installation type - QuickBooks Pro
  1. Moving ahead, perform the onscreen instructions. 
  2. Also, agree to the license agreement and hit next. 
QB installer license agreement
  1. Enter the product and license keys. 
  2. And further, click on the next tab to completely install QuickBooks Desktop. 

Steps to activate QB Desktop Pro 

After QuickBooks is installed properly, you need to perform a few simple steps to activate or register QuickBooks. The steps involved are: 

  1. Move to QuickBooks software. 
  2. Further, you need to navigate to the help menu and choose activate QuickBooks desktop option. 
  3. The next step is to activate the software on the system by entering the login details or the license number. 
Activate Qb

You might find this helpful: How to Fix Most Common Errors in QuickBooks Pro Support?


QB Desktop Pro is an ideal software can be an ideal software for your business. We hope that, towards the end of this segment, you might be able to decide whether QuickBooks Pro is worth investing in or not and further successfully download and install it. However, if any of your queries remain unaddressed, do not think much about connecting with our technical support team at our toll-free customer support number i.e., +1-844-499-6700, and our certified QB experts will ensure to answer all your queries immediately. 

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