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QuickBooks Downloads Desktop – Complete Guide

QuickBooks Downloads Desktop – Complete Guide

Made up your mind to download QuickBooks Desktop? Well, QuickBooks is a feature-loaded software that is helpful to any sized business, regardless of the industry they belong to. If you have decided to incorporate this accounting software in your business process, then it is definitely a great decision. QuickBooks downloads desktop is an easy process that you can perform without any issue. All you need is to perform the right set of steps that are required to install and set up this software.

In this article, we will be discussing the steps that you need to follow to get your accounting software and start using it. Thus, if you are interested in knowing more about QuickBooks and the steps involved in its setup, make sure to read the article till the end. However, if you are a newbie and don’t want to perform the steps manually, then you can take assistance from our tech geeks at +1-844-499-6700 and they will provide you with instant support services.

Also Read: QuickBooks Desktop 2023 – Pricing, Features and Download

What is QuickBooks Desktop?

Intuit QuickBooks logo

An accounting software is something that eliminates the hassle to perform various accounting and bookkeeping activities. And when it comes to QuickBooks accounting software it is a feature-packed software that is easy to use and can be easily accessible. QuickBooks Desktop also offers a cloud-based subscription service that lets you access the entire database from anywhere and anytime. It is a subscription-based accounting software, and is highly productive. There are different versions and editions available that can be downloaded using some basic set of steps.

Download QuickBooks Desktop 2023 Pro, Premier, Accountant, Enterprise, for Mac and POS

QuickBooks Downloads desktop 2023

QuickBooks Desktop Plus (Pro & Premier), QuickBooks Enterprise 23.0 users will have access to four new or improved features with QuickBooks Desktop 2023. The features of this software include a new cash flow hub, reporting optimization, updated track vehicle mileage capabilities, and improved banking connectivity. Not only that, but two additional payment subscriptions are available to all 2023 QuickBooks desktop users with active subscriptions. Both payment links and the Node card reader have received changes. Moreover, there are new payroll functionalities available for different subscriptions.

Also Read: QuickBooks Tool Hub Download, Fix QuickBooks Error

What do the New Features of QuickBooks Desktop Version have?

  • Intercompany Transactions- Managing many business units more properly and transparently can be easily tracking intercompany transactions.
  • Expiration Dates – This feature is a must-have for businesses dealing with perishable inventory, in order to sell items before expiry.
  • Inventory Categorization- The inventory categorization feature provides you the ability to sort and categorize item lists making it easier to search for things.
  • Cash Flow Hub- This feature lets you track the financial health of the business to maximize profits.
  • Business Mileage Tracking – This feature tracks and calculates miles between the trip’s start and end locations.
  • Improved Bank Connections- You can simply download and categorize transactions or credit card accounts and link external banks with this new and improved feature.
  • Node Card Reader- Another extremely helpful feature is a node card reader that lets you make contactless payments.
QuickBooks Desktop Pro 2023Download Download
QuickBooks Desktop Premier 2023Download Download
QuickBooks Desktop Accountant 2023Download Download
QuickBooks Desktop Enterprise 23Download Download
QuickBooks Desktop Mac 2023Download Not Available
QuickBooks Desktop POS 2023Not Available Not Available

Also Read: QuickBooks Payroll Error PS060 – Quick Fixes to tackle it

QuickBooks Downloads Desktop 2022 (Pro Plus 2022, Pro Plus 2022 Payroll, Premier, Accountant, Mac, and Enterprise 22.0)

Well, all the versions of QuickBooks Desktop 2022 such as Pro Plus 2022, Pro Plus 2022 payroll, Premier Plus 2022, Premier Plus 2022 payroll, Accountant, Mac Plus 2022, and Enterprise 22 are now available for download.

download quickbooks desktop pro 2022

What is included in QuickBooks Desktop 2022?

  • In comparison with the previous versions, you can expect the 2022 desktop version of QuickBooks faster by 38%.
  • It further supports processing in 64 bits.
  • Moreover, you can use QuickBooks downloads to track business performance, backup data, and improve overall productivity with the mobile application.
  • You can set up your company’s finances and payroll services much faster.
QuickBooks Desktop Pro 2022DownloadDownload
QuickBooks Desktop Premier 2022DownloadDownload
QuickBooks Desktop Accountant 2022DownloadDownload
QuickBooks Desktop Enterprise 22DownloadDownload
QuickBooks Desktop Mac 2022DownloadNot Available
QuickBooks Desktop POS 2022Not Available Not Available

Download QuickBooks Desktop 2021 (Pro 2021, Pro Plus, Mac, Enterprise 21.0)

You can download any of the versions of QuickBooks Desktop 2021 and avail new features, better performance, and other improvements that come along with it. What’s different about QuickBooks Desktop 2021 version:

  1. It offers a basic user interface and a bunch of features like tracking invoices, making payments, keeping an eye on sales, and much more.
  2. Moreover, you get access to tools like simple bank feeds, receipt management, automatic statements, payroll liabilities, etc.
  3. Also, users that download the QuickBooks Enterprise 2021 version will get all the features required for business financial requirements.
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QuickBooks Desktop Premier 2021Download Download
QuickBooks Desktop Accountant 2021Download Download
QuickBooks Desktop Enterprise 21Download Download
QuickBooks Desktop Mac 2021Download Not Available
QuickBooks Desktop POS 2021Not Available Not Available

Download QuickBooks Version 2020 (Desktop Pro, Premier, Accountant, Mac, Enterprise 20.0)

You can easily download QuickBooks 2020 and all its editions easily and get access to the following features:

download quickbooks desktop pro 20
  1. You get access to tools for financing your business through QuickBooks.
  2. Another feature that you can avail of in QuickBooks Enterprise is additionally manage several emails, add client PO numbers, add customer payment reminders, and much more.
  3. In addition to that, the premier edition will let up to 5 people and further automatically classifieds the transactions before requesting for approval.
QuickBooks Desktop Pro 2020Download Download
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QuickBooks Desktop Accountant 2020Download Download
QuickBooks Desktop Enterprise 20Download Download
QuickBooks Desktop Mac 2020Download Not Available
QuickBooks Desktop POS 2020Not Available Not Available

Download QuickBooks Desktop 2019 (Pro, Premier, Accountant Plus, Mac, Enterprise)

The versions of QuickBooks Desktop 2019 can be easily downloaded using the links listed below and let you avail of the following features:

  • QuickBooks Desktop 2019 lets you manage your business more effectively.
  • Further, it enables customers to monitor bills and payments easily.
  • Another perk is that it lets you create reports, file taxes, and do much more.
  • You get access to multiple features and functionalities with all the versions of QuickBooks 2019.
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QuickBooks Desktop Premier 2019DownloadDownload
QuickBooks Desktop Accountant 2019DownloadDownload
QuickBooks Desktop Enterprise 19DownloadDownload
QuickBooks Desktop Mac 2019DownloadNot Available
QuickBooks Desktop POS 2019POS 19.0 Basic
POS 19.0 Pro

POS 19.0 Multi-Store
Not Available

Download QuickBooks Desktop 2018 (Pro, Premier, Mac, & Enterprise)

You can enjoy the following features in QuickBooks Desktop 2018 Pro, Premier, Mac, and Enterprise. Features that an ideal software should have for accounting purposes are accessible in QuickBooks Desktop 2018.

  • You can get access to features like support for multiple monitors.
  • Salary reminders, vendor record merging, and other helpful functionalities.
  • You further get tools for payroll, reporting, cost management, quick and easy invoicing, along with time and money savings.
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QuickBooks Desktop Enterprise 18Download Download
QuickBooks Desktop Enterprise Accountant 18Download Not Available

Download QuickBooks Version 2017 (Premier, Pro, Accountant Plus, Mac, Enterprise)

Get access to a bunch of features with all the editions of QuickBooks Desktop 2017. Here is what you get:

download quickbooks desktop premier 2017
  • QuickBooks Enterprise lets you access multi user mode.
  • You can now schedule reports and smart search for the required information.
  • Not just that, but the accountant plus let you get paid faster.
  • Furthermore, the accountant Toolbox enables the users to handle various invoices further reclassify transactions and also fix sales tax issues.
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QuickBooks Desktop Enterprise 17Download Download
QuickBooks Desktop Enterprise Accountant 17Download Not Available

Download QuickBooks Version 2016 (Pro, Premier, Accountant, Enterprise & Mac)

QuickBooks downloads 2016 is available for all versions and editions. The features that it brings to the table are:

  • You can perform the required accounting activities smoothly with QuickBooks version 2016.
  • Further, it lets you track bills including income tracking that can provide you with a quick view of money-out transactions.
  • Not just that, you can create a report from the current year to last moth by using the fiscal year to last month filter.
  • Another interesting feature is picking and deleting several documents from the send queue which makes the process easier and quick.
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QuickBooks Desktop Enterprise 16Download Download
QuickBooks Desktop Enterprise Accountant 16Download Not Available
QuickBooks Desktop Mac 2016macOS Yosemite
macOS EL Captain 10.11 or later
Not Available

Download QuickBooks Version 2015 (Pro, Mac, Premier, Enterprise & Accountant)

You can expect the following features from QuickBooks version 2015.

  • From payments, invoicing, to receipt monitoring, you can avail of all such features easily.
  • Not just that, but the 2015 version can help you grow your business.
  • The Mac edition supports Mac and has updated functionalities including add customers and vendors, use multi-user mode, etc.
QuickBooks Desktop Pro 2015Download Not Available
QuickBooks Desktop Premier 2015Download Not Available
QuickBooks Desktop Accountant 2015Download Not Available
QuickBooks Desktop Enterprise 15Download Not Available
QuickBooks Desktop Enterprise Accountant 15Download Not Available
QuickBooks Desktop Mac 2015 macOS Mavericks 10.9
macOS Yosemite 10.10 or later
Not Available

Download QuickBooks Version 2014 (Pro, Premier, Mac, Accountant & Enterprise)

QuickBooks 2014 is available in different editions and offers the following features:

install and downloads quickbooks desktop pro 2014
  • You can grow your business even more with numerous upgrades and now keep tabs on your income and expenses.
  • It further lets you check reports for bounced checks and also use the updated email tools.
QuickBooks Desktop Pro 2014Download Not Available
QuickBooks Desktop Premier 2014Download Not Available
QuickBooks Desktop Accountant 2014Download Not Available
QuickBooks Desktop Enterprise 14Download Not Available
QuickBooks Desktop Enterprise Accountant 14Download Not Available
QuickBooks Desktop Mac 2014 DownloadNot Available

Download QuickBooks Version 2013 (Pro, Premier, Mac & Accountant)

The QuickBooks 2013 Pro, Premier, Mac, Enterprise and Accountant offer the following features:

  • You get access to tools like straightforward workflow navigation, synchronization of journal entries, QuickBooks Ribbon and much more.
QuickBooks Desktop Pro 2013Download Not Available
QuickBooks Desktop Premier 2013Download Not Available
QuickBooks Desktop Accountant 2013Download Not Available
QuickBooks Desktop Enterprise 13Download Not Available
QuickBooks Desktop Enterprise Accountant 13Download Not Available
QuickBooks Desktop Mac 2013 DownloadNot Available

Download QuickBooks Version 2012 (Pro, Premier, Mac, & Accountant)

QuickBooks version 2012 can be easily downloaded to access the following features:

  1. Intuit created QuickBooks version 2012 in order assist small businesses to manage their finances.
  2. Furthermore, QuickBooks users can manage their personal and tax accounts.
  3. You can also track the revenues and costs of the company, which helps them make wise decisions.
QuickBooks Desktop Pro 2012Download Not Available
QuickBooks Desktop Premier 2012Download Not Available
QuickBooks Desktop Accountant 2012Download Not Available
QuickBooks Desktop Enterprise 12Download Not Available
QuickBooks Desktop Enterprise Accountant 12Download Not Available
QuickBooks Desktop Mac 2012 DownloadNot Available

Download QuickBooks Version 2011 (Pro, Mac, Premier, & Accountant)

Here are some of the features that you can avail of in all the QuickBooks 2011 versions.

 quickbooks desktop 2011
  • Customer invoices that were paid.
  • Batch billing
  • Hub for collections
  • Data protection by Intuit
  • Inventory tracking
  • Customer data review
  • Business summary
QuickBooks Desktop Pro 2011Download Not Available
QuickBooks Desktop Premier 2011Download Not Available
QuickBooks Desktop Accountant 2011Download Not Available
QuickBooks Desktop Enterprise 11Download Not Available
QuickBooks Desktop Enterprise Accountant 11Download Not Available
QuickBooks Desktop Mac 2011Not AvailableNot Available

Download QuickBooks Version 2010 & 2009 (Mac, Pro, Accountant, & Premier)

QuickBooks desktop premier version 2010 & 2009

You can download QuickBooks 2010 and 2009 versions and get access to the features like keeping track of income and expenses, enabling users, enabling report center, managing documents, and adding further list entries.

QuickBooks Desktop Pro 2010Download Not Available
QuickBooks Desktop Premier 2010Not AvailableNot Available
QuickBooks Desktop Accountant 2010Not AvailableNot Available
QuickBooks Desktop Enterprise 10Download Not Available
QuickBooks Desktop Enterprise Accountant 10Download Not Available
QuickBooks Desktop Mac 2010 Not AvailableNot Available

Free QuickBooks Download (Trial Versions)

Download QuickBooks Pro/Premier 2020 Trial Version

License Number: 0421-9621-3866-298

Product Number: 611951

Download QuickBooks for Mac 2020 Trial Version
Download QuickBooks Enterprise 2020 Trial Version
Download QuickBooks Point of Sale v19 Trial Version
Download a 7-Day Free Trial of Field Service Management from Intuit

Latest features offered by QuickBooks Desktop

QuickBooks desktop offers some of the best features, which include the below stated ones:

  • Cash toggle on reports: This particular feature permits the user to toggle displayed reports between cash or accrual basis.
  • Search chart of accounts: This particular feature allows you to find and select a chart of account or sub account by simply typing an account number and the account name or partial words of an account name.
  • Merge Vendor record: This feature provides a consolidated window to identify and combine duplicated vendor records efficiently.
  • Past due stamps on QuickBooks: This feature provides a visual confirmation that a customer’s invoice is past due displays on the screen when an invoice has a past due balance.
  • Payroll liability and payment reminder: Another feature that tops is the list the payroll liability and payment reminder. This particular feature ensures that the clients are reminded of the upcoming payroll liabilities payments.
  • Update email security: QuickBooks desktop furthermore includes securely sending emails from Gmail, outlook, and Windows live accounts using the feature of improved multi-factor authentication. This feature makes sending email extremely easy.
  • Inventory report customization: Reports like inventory valuation summary or detail, inventory stock status by item, and assembly shortage by item have an option to customize the display.
  • Mobile inventory scanning: It is now possible to pick quantities at warehouse using a barcode on a device or Android phone to record the inventory.

Check System Requirement of QuickBooks desktop

Simply downloading the software can lead to certain errors. Therefore, it is always recommended to install QuickBooks desktop after checking the minimum system requirements.

System Requirements for QuickBooks Desktop- Download QuickBooks

What is the Process for QuickBooks Download Desktop or MAC?

QuickBooks accounting software is available in three different editions, which include Pro, Premier, and Enterprise. Each version is having its own features and benefits. According to the business you own, you can go for a particular version. If you already have the QuickBooks software and want to download the latest version for it, then the below steps might help:

  • Initiate the process by downloading the product’s appropriate installation file and then head to the step ahead.
  • Now, visit the downloads and updates page to get the download link for the version of QuickBooks.
    • The ProAdvisors need to log into the QuickBooks ProAdvisor Center to download the software
    • Whereas, the accountants need to login the CAMPS to download the software.
  • Moreover, proceed with the steps below to download the installation file.
    • The user needs to pick the country, product, and the version from the Downloads and updates page.
    • Moreover, click on the download option
Download QuickBooks desktop

Downloading the QuickBooks via CD

  • The very first step is to eject the CD drive and place the QuickBooks software CD into it.
  • After the CD has been inserted, then QuickBooks installer will automatically open up.
  • A dialog box will appear on the screen with start tab, where the user needs to right click on it and choose the explorer tab.
  • Moving to the folder list and selecting QuickBooks CD is equally important.
  • The last step is to launch the QuickBooks installer, and click on the setup.exe file.

Read Also: How to Register or Activate QuickBooks Desktop?

Process to Download QuickBooks Desktop for the first time (QuickBooks Download)

Download QuickBooks Desktop

The steps to download QuickBooks for the first time are quite easy. However, as a user, you might have to keep certain things in mind, which we will be discussing later in this article. Note that, you can convert your QuickBooks desktop pro. This requires the following steps:

quickbooks desktop

Step 1: Essential factors

Before you start with the installation and download QuickBooks procedure, make sure to check the following things:

  • Ascertain that the system meets the necessary configuration
  • Ensure that your internet connection is stable
  • Always buy a legitimate version of QuickBooks
Home Screen Overview

Step 2: Buy and Download QuickBooks

  • The very first step here is to head to the official intuit website
  • After that choose the version of QuickBooks you wish to download
  • You can compare the price of QuickBooks Desktop, Enterprise, Pro, and Premier on the website itself
Download QuickBooks desktop version
  • And then click on the product your wish to download QuickBooks and purchase
  • Once done with that complete the payment process by entering the payment details
  • Furthermore, you will get your license and product code
  • Moreover, a confirmation will be sent to your email
  • You will also be able to see the download QuickBooks tab
  • Now, click on the tab
  • In addition to that, select the location where you wish to save the file
  • Once done with that, click on save and your QuickBooks download will start
  • Let the process end and then it will direct you to the installation process

You may also like: How to Resolve QuickBooks Desktop Pro Update Errors

Step 3: Download QuickBooks Desktop

  • The very first step here is to open the folder where you have downloaded all the files
  • After that open the QuickBooks.exe file that you downloaded earlier
setup .exe file
  • Moreover, perform the onscreen prompts and head forward
  • After reading the Software license agreement, next click on the Next button.
  • Furthermore, type in the Product key and License number as per your software purchase.
  • Soon after that, click on Next twice.
  • Type in the QuickBooks Product ID and License Number and head to the next step

Step 4: Choose the Installation type

The user can pick any of the two-installation options as per the requirement and convenience.

1. Express Install

express install options

If you are:

  • Using QuickBooks for the first time
  • Reinstalling QuickBooks
  • Or going to use the software on just this computer and will not be a part of any network.
  • Furthermore, you should opt for this installation.

Read also: How to Update QuickBooks Desktop to Latest Release

Steps for this Installation method

  • The very first step in this process is to click on the express option and also click on the next tab
  • After that click on the Install tab
  • After the install ends, choose open QuickBooks and get started with your software

2. Custom and Network Install

custom and network install

Go for this method if:

  • You are hosting company file on a server
  • Setting up a multi-user network
  • Installing QB Desktop on a server rather than the respective device

Steps for this Installation method:

  • To start with, the user needs to choose the Custom and Network Option
  • After that click on the Next button.
  • Once done with that choose the Option that best uses QuickBooks as per your preference.
  • Now go for the Change the Install Location option.
  • And also click on Browse to choose the folder where you want to put your QuickBooks files.
  • You now have to click on the Next tab to start the installation process
  • And open QuickBooks when the process ends

Step 5: Activate your QuickBooks Desktop

After performing all the above steps, it is time to activate QuickBooks. This involves the following steps.

  • The very first step here is to open your QuickBooks desktop and press the F2 key on the keyboard.
  • Now head to the Help menu, and pick Activate QuickBooks desktop option.
activate and download quickbooks desktop
  • Subsequently, open the product information window
  • Later on, verify the registration status and the license number.
  • If the status is showing Activated, then you can use the software
  • Choose ok tab to close the Product information window.
  • Head to the Help menu and also click on Activate QuickBooks tab.
  • Furthermore, update the software if asked to
  • And end the process

Steps to QuickBooks Download and Install for Mac

You can perform the below set of steps to install QuickBooks Desktop on mac:

Step 1: Make sure QuickBooks Mac Desktop will run on your system

In order to ensure that your QuickBooks installation is successful, make sure that your system meets the minimum requirements for QuickBooks for Mac.

System Requirements

  • Supported by macOS 10.13 (High Sierra), macOS 10.14, and at least macOS 10.12 (Sierra) (Mojave).
  • Intel Core 2 Duo or better processor.
  • An Intel Core 2 Duo or better processor is required to run a multiuser server.
  • 2GB RAM (4GB RAM suggested)
  • 250 MB of Disc Space in available
  • An Internet connection or CD/DVD drive is needed for downloaded installation.
  • Whether you wish to print receipts, checks, deposit slips, lists, purchase orders, mailing labels, reports or graphs, you would require a printer which is compatible with Macintosh.
  • To print checks, use Intuit checks.
  • Check for Canadian Image Ready are not supported.
  • Need product registration.

Software Compatibility – Note that the program should be transferred to a supported ecosystem for extra support if the issue is not fixed. Intuit won’t support the above-discussed items if Microsoft doesn’t.

Step 2: Get License and Product Numbers

  • Download the Product: You will get a confirmation email, which includes the product number and license. In case you do not get the license number, then you might get it back, or might have to speak to the support team.
  • Download with CD: The package’s scratch-off label shows the details regarding product and license numbers.

Step 3: Download and Install QuickBooks Mac Desktop

  • The very first step is to download QuickBooks Desktop for Mac.
  • In case you are having any sort of issue with the downloading process, you can try clearing your browser’s cache and cookies.
  • Now, close any background processes.
  • Further, insert the QuickBooks CD into the CD-ROM and further double click the installer. The window will open on its own.
  • Now, place the application folder’s QuickBooks icon there and the program folder will open.
  • You now have to open QuickBooks by double-clicking on it.

Step 4: Update and convert your company file

You must update your company file to work with the latest version. The steps involved in here are:

  • You need to first launch the latest version of the company file.
  • Further, go for upgrade option in case QuickBooks asks you to update or convert the company file.
  • Once done with that, click on ok tab.
  • You now have to verify your accounts, reports, and balances to ensure that the right company file was converted.

Step 5: Set up multi user (Not mandatory)

Just in case, you have more than one user license, then make sure to configure QuickBooks for multi user mode. The steps involved here are:

  • At first, open multi-user folder.
  • Furthermore, the program folder should now have the QuickBooks server icon.
  • You now have to insert the admin username and password.
  • Also, choose authenticate to mitigate the applications folder and further click on ok tab.
  • You can now launch QuickBooks and open the company file.
  • In order to share a company file, click on file and hit activate multi-user mode.

What does a User have to do after downloading QuickBooks Desktop Software?

It is important that the user downloads QuickBooks correctly and saves it in the default or desired location. Once done with that, it is essential to install and configure QuickBooks Desktop. Also, ascertain to choose appropriate installation option and further set up accounts after the install process ends.

How can an existing user get QuickBooks Desktop?

For an existing user, it is essential to first take a backup of the company file to recover them in the event of the data being damaged somehow. You are then required to download and install the new version of the program using the same procedure as above. This method works for the current users who want to remove the QuickBooks desktop version before downloading the latest version. Those who don’t want to update the software by removing the old version must use the update process within the software itself.

What are the features that you get in QuickBooks Desktop Software?

You can avail of the following features in QuickBooks Desktop:

  • PDF Invoice and Attachment Review: Well, with this feature, there is no need to manually open each and every attachment to verify the accuracy of the email’s content. You can further preview invoices and attachments using this feature.
  • Streamlined Bank Feeds: You can automatically categorize your bank transactions with additional information using improved matching, enhanced rules, and batch editing. In order to increase flexibility and efficiency, you might easily search, categorize, and define using enhanced rules.
  • QuickBooks tool hub: This tool can let you eliminated a bunch of errors and glitches in QuickBooks and further gives access to multiple tools.
  • QuickBooks Desktop Manager: With this, you can quickly find and install all of your QuickBooks Desktop products. And further install and upgrade the QuickBooks Desktop software with only a few clicks.
  • Customize and format payments receipts: By personalizing the payment receipt format and further including a logo, you can now make your customer communication a bit more formal and professional. You will further get a simple layout designer tool that will let you generate a variety of formats to use with your specific customers.
  • RFA Improvements: You can easily request a second admin for QuickBooks.
  • Changes to online banking: You can easily store the customizations made to the column. Further, create guidelines for conducting money-in or money-out transactions.
  • Advanced user management feature: It is now easy to control the roles of the users and their permissions using the advanced user management function. You can further limit the activity, especially for user access, so that you can further provide each user with a set of permissions.
  • Inventory Aging report: You get the detailed overview of stocks, age, age of acquisition, and quality with this report.
  • NEC and MISC tax forms 109: The 1099 MISC and 1099 NEC forms are now supported by QuickBooks and are easy to e-file and print.
  • Receipt Management: These features can easily let you create and categorize QuickBooks receipt expense transactions. Now, record, review, and import receipt data using the mobile QuickBooks app.

You might find this helpful: How To Set Up a Chart of Accounts in QuickBooks?


Now that you know what are the steps that you can carry out to download and set up QuickBooks successfully, it is time to implement those steps and make the most out of this software. However, in case of any queries or if you are stuck at any point of time, then our tech support professionals can help you with the process ahead. You simply have to contact our team at +1(844)405-0907 and let them perform the procedure for you. We are a team of technically sound QuickBooks professionals who work around the clock to provide immediate support and assistance.

How to Register or Activate QuickBooks Desktop?

How to Register or Activate QuickBooks Desktop?

Installing QuickBooks isn’t the last step, there is a further process that you need to follow. You will be asked to activate your QuickBooks software. In case, you have one or more than one copies of QuickBooks Desktop application then it is necessary that being a QB user, you activate or register each copy manually. To help you in registering or activating QuickBooks, we have come up with this segment right here sharing the complete steps to register or activate QuickBooks desktop successfully.

Important: Make sure that the Internet Explorer 11 with TLS 1.2 has been enabled in the Windows & Mac Operating Systems. You can notice that after May 31, 2018, to access the Intuit services all the connections in the QuickBooks must have these minimum system requirements.

Read Also: How to Setup QuickBooks Enterprise –Technical Support & Error Handling?

Important Points to Remember

Things you need to be taken care of:

  • Always confirm that the QuickBooks is ACTIVATED or NOT by pressing key “F2” OR “CTRL+1”.
  • In case you see that QuickBooks is ACTIVATED then you are set. If not then jump to the activation.
  • If you get the error “The validation code is wrong” then confirm that:
    • Make sure that License and the Product number is correct. If in case the product number doesn’t match the license number then change the product number first before moving forward with the activation.
    • The validation code is right.

How to Register or Activate QuickBooks Desktop?

QuickBooks Desktop for 2016 and Later Versions

QuickBooks Desktop For Windows Computers:

Once you successfully installed the QuickBooks software, you need to activate it before getting started. A screen will appear to activate the software. You can also activate it manually with the below-given steps:

  1. First of all, Open the QuickBooks and press the “F2” key on the keyboard.
  2. After the ‘Product Information’ window opens where the user has to check for the registration status at the right-hand side of the ‘License number’.
  3. You are good to go if QuickBooks reads ACTIVATED.
  4. In case, QuickBooks is NOT ACTIVATED then follow the given steps below:
    • Select the “Ok” tab and it will close the ‘Product Information’ window.
    • Now, go to the “Help” menu and click on the “Activate QuickBooks” option (select Register QuickBooks for 2016).
    • Continue to follow the on-screen prompts and verify your details, and finish the activation process.
Register or Activate QuickBooks Desktop

QuickBooks Desktop For Mac Computers:

  • Open the QuickBooks and go to the “menu” tab.
  • Select the “Register QuickBooks” option.
  • Type-in the “License Number” and “Product Number” in the information dialogue box, and then select the “Next” tab.
  • Choose the “Register Online” option.
  • Follow the on-screen prompts and complete the registration (in case the register option doesn’t appear, it means the software is already registered).

For QuickBooks Desktop 2016 and Earlier Versions

  • Intuit has discontinued the older versions before to the 2016 version. However, discontinued products can’t be registered for the first time.
  • The re-registering of discontinued items is possible if they were registered previously and their re-installation is going through. If you need a validation code, you can also contact us to receive it (Note: Charges applicable).

Note: The discontinued products are no longer provided any support.

Latest update for QuickBooks: QuickBooks Desktop 2023 Latest Release

Steps to Activate QuickBooks Desktop your Intuit Account

Well, the activation screen in QuickBooks usually offers an option to users to either activate using an existing Intuit account or further create a new one. In case you do not have an Intuit account, then make sure to fill in the necessary information to create user ID section and complete the activation process. Note that on the registration form that follows, the phone number and ZIP code are pre-filled depending upon the company file you had opened up.

If you go for creating an account, then continue to discover the message when opening QuickBooks. If you have an existing Intuit account, then enter the user ID and password to initiate the activation process. Perform the below steps to retrieve them:

  1. Move to
  2. After that, click on I forgot my user ID and password link.
  3. You now have to enter the registered email, phone number, or User ID.
  4. Once done with that, provide the code received. And, now you will see the user ID and can reset the password.
  5. The last step is to end the process and log in again.

Issues that occur with registering or activating QuickBooks Desktop

  • In case of the entered information is not being accepted, then you should check and ensure that the information entered is the same you provided at the time of purchase.
  • If you face a blank screen or error message or any other technical issue, you can try disabling (temporarily) your antivirus.

Read Also: How to Upgrade QuickBooks Software?

Winding Up!

I hope you found this article helpful to activate your QuickBooks desktop. However, if you face any difficulties while installing and registering this software then you can consult with our Intuit certified ProAdvisors team that can help you in your troubles. Still have any queries? Don’t worry our QuickBooks support team is available 24*7 and can be reached at +1-844-499-6700. The professionals are highly experienced and capable to resolve all accounting issues in no time.


FAQs Related to Register or Activate QuickBooks

How do I register or activate QuickBooks Desktop?

In order to activate QuickBooks, you can perform the steps below:
1. At first, open QuickBooks
2. From help, you need to choose activate QuickBooks desktop.
3. Perform the onscreen steps to verify your info.

Do I need to register QuickBooks Desktop?

After installing QuickBooks successfully, you can activate the license by performing the steps. In case your license is not activated, then QuickBooks will prompt you to do so after installing the application on desktop.

Why do I have to register QuickBooks?

Registering Intuit QuickBooks accounting software will give you access to technical support and further keeps you updated by notifying you when new QuickBooks versions are available.

What is a QuickBooks license?

You can buy licenses in case you need more users to access a QuickBooks desktop company file at the same time. QuickBooks Desktop Premier lets 5 users to work in the same company file.

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How to Use the Automated Password Reset Tool for QuickBooks Desktop?

How to Use the Automated Password Reset Tool for QuickBooks Desktop?

Lost your QuickBooks password? Or is your QuickBooks password you are entering incorrect? At times, one might miss out the password, or due to security concerns one might have to change the password, in such scenarios a tool that comes in handy is the QuickBooks automated password reset tool. Passwords are case-sensitive, especially when we talk about QuickBooks admin password, it is important that you update your password on a timely basis, to ensure that your company file is safe and protected. The software only lets the authorized users reset the password in case it is forgotten.

And to make the password resetting process easier, one can access the automated password reset tool. To learn the procedure involved in recovering the lost password, all you need is to stick around till the end. However, if you aren’t well versed with QuickBooks and do not want to mess things up by performing the steps on your own, you can simply reach out to our QuickBooks tech support team at +1-844-499-6700, and they will help you with password resetting process.

See Also: How to Resolve QuickBooks Error Code 1311?

Automated Password Reset Tool for QuickBooks Desktop

This Automated Password Reset Tool for QuickBooks Desktop is helpful in resetting the QuickBooks Admin Password. This tool is helpful in case you have lost the password or forgotten it.

You will need these details when you try to reset the password through the automated tool.

  • License Number
  • Contact Name
  • Phone Number
  • Postcode

Important Note: Your license number, e-mail address, phone number and postal code will certainly be verified against your business Registration record in our database. If any one of the parameters do not match the information, we carry file for your business when you register your product, after that the request will certainly fall short.

Essential tips regarding changing/resetting QuickBooks admin password

QuickBooks accounting software requires manually entering the password each time you wish to access the QuickBooks company file. This is for security purposes. And for the same reason, it is recommended to change your QB password every 90 days. QuickBooks offers the users multiple prompts to change the password when the expiry date of the password reaches. In order to crack the QuickBooks password, you would have to perform the below stated steps. However, there are certain basic requirements for creating a new password, let us first explore them:

  • The password must be of a minimum of 7 characters.
  • There should be at least one numeric character and one upper case letter.
  • Another requirement is that there shouldn’t be any spaces.
  • Moreover, ensure that your password is simple to remember and difficult to crack.
  • Avoid adding social information when arranging the QuickBooks admin password

Keeping all these points in mind can help you in generating a strong password. You can make use of the Automated password reset tool to retrieve your lost password and generate a new one.

Read Also: How to Fix QuickBooks Payroll Update Error 15243?

How to Use Automated Password Reset Tool?

The first thing to do is select the tool as per the version of QuickBooks used by you.

This image will help you out to find the right options to choose

Automated Password Reset Tool for QuickBooks Desktop

Step 1: It is very important to identify the version of QuickBooks Desktop being used.

And below are the ways you should follow to determine the version that was used last.

  • First thing to do is find the ‘Product version‘ and release the numbers.
  • After this select the product from the list and try to learn how to check the version and then release the information and follow the given instructions.
  • QuickBooks Statement Writer: Select ‘Reports‘ and ‘QuickBooks Statement Writer‘ in QuickBooks.
  • Once the program opens select the ‘Help option‘ and then choose About ‘QuickBooks Statement Writers‘. In the About Window the version information can be found.
  • Merchant Services: Since QuickBooks used the ‘Merchant services‘ that’s why there is no version or release.
  • Point of Sale: Select ‘Help‘ then ‘Product Information‘. There will be information about the version or the release.
  • QuickBooks Basic or Enhanced Payroll: Choose ‘Employees‘ and then ‘Payroll Centers
  • Click on ‘Payroll‘ button
  • QuickBooks for Mac: Choose ‘Help‘ and the on ‘Product Information
  • QuickBooks Desktop: Click on ‘F2‘ to in order to open the Product Information Window

Important Note: You should have .Net Framework 4.5 installed to run the Automated Password Reset Tool.

Step 2: Choose the QuickBooks Desktop version which was last updated to, so as to open QuickBooks Company file

  • First choose the version from QuickBooks Desktop.
  • When registering QuickBooks enter the ‘license number‘ and business info and then click on ‘Submit‘.
  • Once done ‘Accept the agreement of license‘ and then hit the ‘Download‘ tab.
  • Click on ‘Download Now Link‘ in the next screen.
  • In the token number field enter the ‘Token number‘ which you have received in your email.
  • In the QuickBooks drop-down menu choose your ‘version of QuickBooks‘.
  • Click on ‘Browse‘ to find the company file and then choose the ‘company file‘ for which you want to reset the password.
  • In the new password and confirm password fields enter the new password
  • And finally, click on ‘Reset Password‘.

NOTE: If you are resetting the password for an Accountants Copy working file such as .QBA. After that you will need to type *.* in the file name box and press Enter. This will permit you to see and choose .QBA files.

Steps to Crack QuickBooks admin password using Automated password reset tool

One can use QuickBooks automated password reset tool to crack QuickBooks admin password.

  1. Download the Automated password reset tool for QuickBooks desktop. You can use this to reset your QuickBooks admin password in QuickBooks 2008 through QuickBooks 2019.
  2. It should be noted that, if you do not have CEF browser available, then an HTML page will redirect you to the correct link.
  3. You now have to fill in the QuickBooks license number and business info used when you registered QuickBooks and then choose next tab.
  4. Also note, all info entered must tally to the info in the system. This includes the email address, main business phone number, ZIP code of the primary contact on the account. The access token will be available ONLY to the email address for the primary contact.
  5. Once done with that, accept the license agreement. The tool will auto download. (If the auto download didn’t work, then you need to choose download now)
  6. Important: In case you are asked to run or save the file, then select save and save it to the desktop.
  7. You now have to run the automated password reset tool and further enter the token number received via email.
  8. From QuickBooks desktop products, you need to choose the same QuickBooks version.
  9. And then, choose the browse for company file and go for company file you want to resent the password for.
  10. Note that, entering the correct company file using admin user name is essential.
  11. Now, enter your new password and then confirm new password.
  12. Create a temporary password only, as QuickBooks will ask you to change the password again after you open the company file.
  13. The last step is to choose reset password to complete the process.
  1. You need to first download the Automated password reset tool for QuickBooks from the official Intuit website.
  2. Now, choose the QuickBooks version. The version of QuickBooks last opened the company file should be installed on the system. In case not, then you might not be able to reset the password.
Automated password reset tool
  1. Enter the required segments, like QuickBooks license number and the business information used when registering QuickBooks.
Automated password reset tool
  1. Note that the phone number must be 10 digits with no extension at the end.
  2. You now have to change the country to choose the country and then manually edit the Phone Number and further save it.
  3. Furthermore, Agree and accept the license agreement and wait for the download process to end.
  4. Authorize the username, email id, primary mailing address, and zip code, when asked.
Reset Admin
  1. Enter the license number as well as your telephone number.
  2. After the download process ends, you need to run the automated password reset tool.
Intuit licence and product number
  1. And further go for the QuickBooks version that you are using from the QuickBooks desktop products dropdown.
  2. You will then have to browse for the company file you wish to set a password for.
  3. Further, enter the new password and confirm it.
  4. Make use of capital and small letters, numbers, and special characters.
  5. Also, click on the reset password option to complete the password resetting procedure.

Note that, after you have performed the steps above, make sure to access QuickBooks and log in the company file with the new password created above. You are not allowed to make use of the QBPasswordReset.exe before completing the verification form again, especially after resetting password. To reset the password on a different company file, move back to the QuickBooks automated password reset tool and perform the same steps to download a new QBPasswordReset.exe file.

You might find this helpful: How to Update QuickBooks Desktop 2023 Latest and Release date?

Reset QuickBooks password using the security question

Just in case you forget your password, try clicking on to I forgot my password option. The steps involved in this procedure are as follows:

  • You need to first click on I forgot my password in the QuickBooks desktop login window.
Password Reset
  • Further, you need to pick the option to answer security question option.
  • Once done with that, enter the correct answer.
  • Heading forward, you will see a window stating “Your password and challenge answer has been removed and your company files are no more password protected”.
  • Once this window closes, you need to generate a new password and go for a new answer to a challenge question.
  • This would actually set a new password and challenge questions.

Note that, keeping security factor in mind, QuickBooks asks you to change the admin login password after every 90 days and even sends reminders for the same. You can further choose a strong password.

  • The length of the password should be greater than 7 characters.
  • Further, one upper case letter is a must, and also one special character is required.
  • Moreover, a number should also be there in the password.
  • Avoid using spaces, as it is not something permitted.

Read this also: How to Resolve – Overflow Error in QuickBooks Desktop?


The process of resetting the password is pretty easy but if you face any difficulty then seek assistance from our QuickBooks Support advisors. You can dial our toll free number for QuickBooks help i.e., +1-844-499-6700. Our Intuit Certified team will assist you in a better way.


FAQs Related to Automated Password Reset Tool

How do I reset my password in QuickBooks?

You can reset a user password using the steps below:
1. Open QuickBooks
2. Sign in as admin user
3. Head to the company, and choose set up users and password.
4. Choose set up users and enter the admin password again.
5. In the user list, choose the user that needs to change their password
6. Enter a new password
7. Click on next twice, and choose finish tab.

What is the password security for QuickBooks?

Note that, your QuickBooks password can have 8-16 characters. It should include one uppercase letter and one numeric digit. Furthermore, it should be strong and easy at the same time.

Can I reset QuickBooks admin password by reinstalling the software?

No! QuickBooks reinstallation never resets the admin password. You will have to perform the proper steps to reset the password.


Read other helpful articles

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QuickBooks Pro – Desktop Accounting Software

QuickBooks Pro – Desktop Accounting Software

QuickBooks Pro is basically an entry-level version of QuickBooks desktop that can be installed locally. The QuickBooks Pro software can be often used for making payments and deposits, sending and tracking invoices, running payroll within a single platform, and much more. It is more like a comprehensive business management solution that provides small businesses with more than 15 integrated business solutions. From accounting and online payroll to online banking, to TurboTax for business integration, you get a lot with QuickBooks Pro. To help you understand QB Desktop better before purchasing, here is a quick guide highlighting the necessary details related to QB Pro.

In case you have any queries, then feel free to ring our QuickBooks technical support team at +1-844-499-6700, and they will answer all your queries.

QuickBooks recent update/upgrade: QuickBooks Desktop 2024- Check out the features, pricing, and more here!!

What is QuickBooks Pro?

QuickBooks Pro

QuickBooks Pro helps automate the billing and invoicing process and work order management from a single reconciliation window. Moreover, the bank reconciliation feature helps users link their bank accounts and further define workflows for accounting activities. QuickBooks Desktop Pro further lets the users make automated payments and deposits from their linked bank account and manage the employee payroll within a few clicks. You can expect this comprehensive accounting solution to offer robust functionalities.

QuickBooks Desktop Pro Features and Functionalities

As we mentioned earlier, QuickBooks Pro is loaded with various features and functionalities. Here is a detailed list of newly added as well as existing helpful features. Let us explore further:

  1. Get Paid Faster- QuickBooks Pro 2024 lets the users get paid faster by automatically reminding the customers when payments are due.
  2. Create a consistent, professional look: This software is designed in a way to lets you present your business more professionally by simply leveraging style and design templates for your customer communications.
  3. Faster and Smoother: The latest version of the pro software comes with 64-bit processing power that will let you run reports, create invoices, and further reconcile accounts at a faster speed saving a lot of time and effort.
  4. Automatic backup of data and recovery: In QB desktop Pro, Intuit data protect takes local backup of the company file on its own regularly. It further diminishes computer crashes, corruption of data, and power failures. Not only that, but you can also revert to a previous file from the past 45 days from daily backup if needed. In order to restore the file you can get assistance from the helpdesk team.
  5. Inventory tracking: Depending upon the business type, you might need to keep track of your inventory. And QuickBooks Pro can help you with that. You can avoid overbuying and backorders with this accounting software and it will further let you set up reorder points that will automatically alert you as to when you should schedule a reorder.
  6. Payroll: You can now manage your staff with QB Pro and further process payroll with appropriate tax deductions. You make payments through direct deposits to employees. Moreover, the software can automatically create and print 1099s for independent contractors.
  7. Time Tracking: The time tracking feature lets you track your employees’ time to avoid under-billing your customers. It further alerts you when creating an invoice, if there are any outstanding time or expenses for that customer. The software further lets you track time by employee, service, and customer using timesheets. In case you are creating an invoice, then QB will alert you about any unbilled time and expenses.
  8. Create purchase order: In the QuickBooks Pro version, you can create a purchase order by selecting the appropriate vendor from the list and picking the inventory item to order. Once the inventory is received, QuickBooks will identify the products and tally them to the appropriate PO. This simply means that when you enter the inventory items, the correct corresponding PO is reconciled on its own.
  9. General Ledger: The general ledger feature lets you stay ahead in your business and further provides you with a consolidated view of who owes you money, and who will owe money to, important reminders, and income/expense performance. Moreover, QuickBooks Pro makes use of the transactional history established in the general ledger to provide you with pre-designed reports.

Also Read: How to Move or Convert your QuickBooks Desktop files to QuickBooks Online?

Pros and Cons of QuickBooks Pro 

Pros Cons 
Let’s you manage your inventory and calculate COGS using Average cost.Update and support for some versions of QuickBooks Pro are discontinued.
You can export prior year data via an accountant copy while continuing to work on current year data.You cannot track inventory assemblies just like in QuickBooks Premier.
Get access to a large network of independent QuickBooks ProAdvisors.Doesn’t let you manage fixed assets
Track employee time and bill customers easily with QB Desktop ProLimited to three users only.
Easily compare budgeted costs to actual costsNo industry-specific editions like premier and enterprise.

When to use QuickBooks Desktop Pro?

Still not sure whether you should use QuickBooks Desktop Pro or not? Well, here is when to opt for QuickBooks Pro. In case you fall in any of the below categories, get QuickBooks Pro for your business right away!

  1. Managing Multiple Companies: Note that a single subscription lets you manage the books of an unlimited number of companies, which makes QuickBooks Desktop the best multi-company accounting software. 
  2. Businesses that prefer desktop software: With QB pro, you do not need an internet connection to run. Thus, it is a great choice for businesses that have issues with internet connectivity and speed. 
  3. Companies having in-house bookkeepers: When you have an in-house accountant working on a single computer, you can physically work with them to check the books right from their computer, this software works as an ideal solution. 
  4. If you have minimal inventory: Businesses requiring only basic tracking of stock on hand and inventory costs without dealing with inventory in multiple locations, then QuickBooks Desktop Pro tends to be more than enough. 

You can check the trial version of QuickBooks here- Download and Install Trial Version of QuickBooks Desktop (30-days trial)

QuickBooks Pro Pricing 

QuickBooks Pro is affordable software available at different prices, according to the number of users and a few other aspects. Let us evaluate the pricing for QB Desktop Pro in detail: 

QuickBooks Desktop Pro 2024 Pricing 

SoftwareNo. of UsersPriceFeatures
QuickBooks Desktop Pro 20241 User $41/monthCreate invoices professionally. Track sales and expenses Manage your accounts payables. One-click sales and tax reports. 
QuickBooks Desktop Pro 20243 Users $84/month Create professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reports 
QuickBooks Desktop Pro + Payroll 20241 User$87/month Create professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reports Quickly make payments to employees Easily remit payroll taxes Automatically stay updated and worry-free. 
QuickBooks Desktop Pro + Payroll 20243 Users $130/monthCreate professional invoices Track sales and expenses Manage accounts payable Single click sales and tax reportsQuickly make payments to employees Easily remit payroll taxes Automatically stay updated and worry-free. 

QuickBooks Desktop Pro 2023 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Desktop Pro 20231 User$549.99/yr
QuickBooks Desktop Pro 20232 Users $749.99/yr
QuickBooks Desktop Pro 20233 Users$949.99/yr

QuickBooks Desktop Pro 2022 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Pro Plus 20221 User$349.99/yr
QuickBooks Pro Plus 20222 Users $549.99/yr
QuickBooks Pro Plus 20223 Users$749.99/yr

QuickBooks Desktop Pro 2021 Pricing 

SoftwareNo. of UsersPrice
QuickBooks Pro Plus 20211 User$349.99/yr
QuickBooks Pro Plus 20222 Users $549.99/yr
QuickBooks Pro Plus 20223 Users$749.99/yr
QuickBooks Pro Plus 2021+Payroll1 User$749.99/yr
QuickBooks Pro Plus 2021+Payroll2 Users $949.99/yr
QuickBooks Pro Plus 2021+Payroll3 Users$1149.99/yr

Here is how you can Set-up Emails in QuickBooks Desktop Pro- Click to know more!

System Requirements for QB Pro 

System Requirements for QuickBooks pro

Before you get QuickBooks Pro for your business, it is crucial to check if your system is ready to work with the software or not. Here is a list of system requirements for the latest version of QB Desktop Pro i.e., QB 2024. 

  • Windows 8.1 or Windows 10 update/version supported by Microsoft. 
  • Windows Server 2012 (or R2), 2016 or 2019. 
  • 2.4 GHz processor 
  • 4 GB of RAM (8 GB suggested)
  • 2.5 GB disk space suggested (additional space needed for data files)
  • 4x DVD-ROM drive 

Other Requirements: 

  • Payroll and online features need internet access (1 Mbps suggested speed)
  • Product registration needed 
  • Optimized for 1280x 1024 screen resolution or greater 
  • Supports one workstation monitor, and in addition to that 2 extended monitors can work.
  • Optimized for default DPI settings. 

Download QuickBooks Desktop Pro 

QuickBooks Pro 2024Download N/ADownload
QuickBooks Desktop Pro 2023DownloadN/ADownload
QuickBooks Pro 2022DownloadN/ADownload
QuickBooks Desktop Pro 2021DownloadDownloadDownload
QuickBooks Desktop Pro 2020DownloadDownloadDownload
QuickBooks Pro 2019DownloadDownloadDownload
QuickBooks Desktop Pro 2018DownloadDownloadDownload
QuickBooks Desktop Pro 2017DownloadDownloadDownload
QuickBooks Pro 2016DownloadDownloadDownload
QuickBooks Pro 2015DownloadN/AN/A
QuickBooks Desktop Pro 2014DownloadN/AN/A
QuickBooks Pro 2013DownloadN/AN/A
QuickBooks Pro 2012DownloadN/AN/A
QuickBooks Desktop Pro 2011DownloadN/AN/A
QuickBooks Desktop Pro 2010DownloadN/AN/A

Here are some quick steps that you can carry out to successfully download and install QuickBooks Desktop

  1. Click on the download link
  2. You will be asked a question: Will you be using QuickBooks Desktop on multiple computers at once (multi-user mode)?
  3. Choose one of the available options for this.
    1. No matter whether you choose yes or unsure, you will have to follow the entire process. However, if you opt for no, this will direct you to express setup. 
    2. Also, instead of responding to the question, you can click on the standard setup link under the question box. Here, you must follow the steps to download and install the process. 
  4. The next three choices that you would see are
    1. Choose the country in which you are using the QuickBooks desktop application. 
    2. Choose the QuickBooks desktop version you wish to install on your desktop. 
    3. Choose the year for the version of QuickBooks you wish to download and use for your company. 
Download QuickBooks desktop
  1. After clicking on the above tabs, you will be able to see the search tab. 
  2. Further, you need to click on the search tab. 
  3. This might take you to the software page from where you can download the software to the version and also the version you opted for. 
  4. Click on the download tab. 
  5. This will initiate the download process, where you will be asked the location to save the downloaded file or if it won’t ask, then it will save the file in the default location set. 
  6. Move to the folder where you have saved the file and proceed with the installation steps. 

Read This: How to Troubleshoot QuickBooks Desktop Pro Update Errors?

Steps to Install QuickBooks Pro 

Now that you have made the payment and downloaded QuickBooks, it is time to perform the installation steps for different QuickBooks desktop 2023 or other versions. Let us check that out: 

  1. Head to the Quickbooks.exe file downloaded using the steps above.
  2. After that, click on yes, only for permission. 
  3. Choose the installation type.
    1. Express Install – This is ideal if you have never used QuickBooks before. Or if you are again reinstalling QuickBooks. You can also opt for express installation if QuickBooks is used on a single computer and not on a network of computers. 
    2. Custom and network install – If you have opted for multi-user mode, then you have to go for this install type. Moreover, if you want to install QuickBooks somewhere other than the default location, then opt for this installation type. If you use a server to store files, then this install type is ideal. 
Installation type - QuickBooks Pro
  1. Moving ahead, perform the onscreen instructions. 
  2. Also, agree to the license agreement and hit next. 
QB installer license agreement
  1. Enter the product and license keys. 
  2. And further, click on the next tab to completely install QuickBooks Desktop. 

Steps to activate QB Desktop Pro 

After QuickBooks is installed properly, you need to perform a few simple steps to activate or register QuickBooks. The steps involved are: 

  1. Move to QuickBooks software. 
  2. Further, you need to navigate to the help menu and choose activate QuickBooks desktop option. 
  3. The next step is to activate the software on the system by entering the login details or the license number. 
Activate Qb

You might find this helpful: How to Fix Most Common Errors in QuickBooks Pro Support?


QB Desktop Pro is an ideal software can be an ideal software for your business. We hope that, towards the end of this segment, you might be able to decide whether QuickBooks Pro is worth investing in or not and further successfully download and install it. However, if any of your queries remain unaddressed, do not think much about connecting with our technical support team at our toll-free customer support number i.e., +1-844-499-6700, and our certified QB experts will ensure to answer all your queries immediately. 

How to transfer QuickBooks from Old Computer to a New Computer?

How to transfer QuickBooks from Old Computer to a New Computer?

Switching computers? Want to transfer QuickBooks from old computer to a new computer? Well, all this is possible by performing some basic set of steps. To assist in this migration process, Intuit offers a QuickBooks migrator tool that helps in transferring QuickBooks software from their old to new computer with maximum three files, and if the user is using a US version of single-user QB desktop. Not just that, we have designed this piece of writing, sharing the complete details about transferring the software to the new computer. Thus, make sure to stick around the article till the end. Or you can further connect with our tech support team at +1-844-499-6700, and we will provide you with immediate guidance to all sorts of QuickBooks related queries.

See Also: How to Fix QuickBooks Error Code 80040408?

Requirements for transfer QuickBooks to another computer

The user system needs a few things to transfer QuickBooks desktop to a new system. Let us have a look:

  • Make sure to register for the software after the installation and also ensure that the new system is connected to proper internet connection
  • Also, uninstall QuickBooks desktop from the old system, but before that create a backup of the QuickBooks company file
  • Keep the QuickBooks software installation disk or the setup file stored on an external device
  • The license and product registration details are other important things
  • External storage device to store the QuickBooks desktop files
  • Make sure to have a USB flash drive with enough free space to hold QuickBooks files.

Learn to move or reinstall QuickBooks files to another computer

You can perform the below discussed set of steps to move or reinstall QuickBooks files and data successfully from your old computer to new computer. Let us explore:

How to transfer QuickBooks from one computer to another using Migrator Tool?

Migrator tool is one of the great features of the QuickBooks software. A user can complete the process of transfer in just a few clicks due to this feature only. The transfer will be processed in two parts. However, before beginning the process make sure that you have access to the admin user, as the steps can be performed only the admin users.

How does migrator tool work to transfer QuickBooks from one computer to another?

Migrator Tool is also known as Move QuickBooks tool. This tool can be accessed only if you are an Admin user. You will need to create a complex password and need to remember it by writing it somewhere, however, it is required only once.

The migratory tool will allow you to copy max three company files in the USB flash drive along with the supporting documents. The pen drive will physically move the files and the migratory tool will do technical work in background. The tool will also download the right version of QuickBooks Desktop in the new computer and will aid in setting up all the files.

Using migrator tool to move quickbooks to another computer

Note: Using migratory tool will not delete any file or reformat your system.

Requirements of migratory tool to transfer QuickBooks to new computer:

  • There should be an internet connection to the new computer.
  • The pen drive should have a good amount of empty space. Free space around 150-200 MB is usually required.

Data which gets copied through migratory tool while moving QB to new PC:

All the data required to run QuickBooks Desktop gets copied, however, the list is as below:

  • Version and other QB Desktop details
  • Recent company files- max 3 files with supporting documents
  • All other related files and custom templates and forms
  • QB templates and letters
  • Local attachments
  • Memorized reports
  • Spell checker
  • Printer settings
  • Financial Statement Designer
  • Layout designer
  • Business planner (.bpw)
  • Cash flow
  • Statement writer
  • QB Loan Manager (.lmr)
  • Advanced reports (for QB Enterprise)

Read Also: How to Fix QuickBooks Error Code C=343?

Setting up and using Migrator tool in QuickBooks

We have tried to sumnmarized the steps for old and new computers below. Let us evaluate them one by one:

Step 1: On the old Computer

  • At first, you need to download and save the QuickBooks Migrator tools on a USB flash drive.
  • After that, you can download it from the official Intuit Website.
  • Once done with that to the old system plug in the USB drive.
  • The next step is to open QuickBooks and move towards files> utilities> move QuickBooks to another system.
  • And further select the option I’m ready.
Requirements to move quickbooks to new computer
  • QuickBooks will now ask you for creating a complex password in order to secure the company files in the USB flash drive.
  • Also, remember that it is a one time password and you will require this password when you plug in a USB into the new system.
  • You now have to pay attention to the steps that are visible onscreen.
  • This might take some time, as it mainly depends upon the size of the company files.
Move QuickBooks to another computer

Step 2: On the new computer

  • Here you need to insert the USB drive. The Migrator tool won’t run all alone because of the windows security protocols and this is the explanation that you want to manually run it.
  • To start the migrator tool, you can open the flash drive and search for Move_QuickBooks.bat file record and later on run it.
  • Now, enter the one-time password made before, and wait for the tool to finish the process.
  • QuickBooks migrator tool file will delete upon the completion of the process and other data in the USB will stay untouched.
  • You can change the name of the files on the old system.
  • And can further move to the help menu and click on the register QuickBooks.
  • You can enter all the necessary details like phone number, postal code, and license key for finishing the registration.
License and product numbers in QuickBooks

What is not copied using migratory tool when QuickBooks is transferred from old to new computer?

  • Multi-user set configuration.
  • Payroll or payments services set up in QuickBooks will not be copied as per Intuit policy to protect data.
  • Intuit Data Protect needs to be uninstalled in the old PC and reinstalled in the new PC
  • Company files which have not been recently opened will not be copied.
  • Manual backups created by the user will not be copied.

You may also read: How to Fix QuickBooks Error PS077 or PS032?

Manual Procedure to transfer QuickBooks desktop from old computer to a new computer

The users can manually transfer QuickBooks from old computer to new computer. The steps involved in this process are as follows:

Step 1: Create a backup of the company files and QuickBooks license

  • The first step is to create a backup of company files and QuickBooks product license to the external storage device
creating local backups in quickbooks
  • The next step is to install the latest or current QuickBooks version to the new system
Choose installation type in QuickBooks
  • Once done with that, download and restore the backup file to the new system
  • After that uninstall the QuickBooks software

Step 2: Restoring the backup of the company files on the new system

  • Initially, the user needs to install the QuickBooks on the new system
  • And then, insert the storage device
  • Followed by opening QuickBooks and navigating to the file menu
  • Later on, choose the open and restore company option
Restore from backup
  • Also, click on restore a backup copy and also click on next tab
  • After that click on local backup option and head to the backup file created in the old system
  • The last step is to pick a location in the new system for saving the backup and also click on save tab

Winding Up!

There is no fix time on how much time will it take to complete the process. It completely depends on the internet speed and size of company file. In case you face any issue while following these steps, you can contact our QuickBooks enterprise support team or accounting consulting professionals at toll-free number. i.e. +1-844-499-6700.


FAQs Related to transfer QuickBooks from old computer to new computer

Can I transfer QuickBooks from one computer to another?

You can try to transfer QuickBooks from one computer to another using the steps below:
1. Move to file menu from QuickBooks.
2. Choose utilities and further go for QuickBooks to another computer.
3. Go for I’m ready and then create a one-time password.
4. Perform the on-screen instructions to choose the USB Flash drive you’ll use

Can QuickBooks be installed on two computers?

QuickBooks with a single license can be accessed on multiple computers. However, files are only accessible to a single user, a maximum of two computers, but one at a time.

How long does QuickBooks migration tool take?

90% of conversions are processed in under 12.5 minutes. Whereas, 100% is completed in 72 hours. This usually completes within 45 minutes. However, the data is held in secure AWS servers during migration and destroyed once the conversion is approved.

How do I transfer data from old QuickBooks to new?

To do this, you need to perform the steps below:
1. At first open your new version of QuickBooks desktop
2. Move to the file menu and then choose open or restore company.
3. Choose open a company file and further hit next.
4. In case you have a backup company file instead of a company file, then choose restore a backup copy.

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