Toll-Free: +1-844-499-6700 [email protected]

Combine the QuickBooks Reports

Do you know any possible way or process to combine the QuickBooks Reports? Imagine if it’s exciting & obliging to combine QuickBooks reports. Here we are discussing that this is the mode to amalgamate reports of manifold data files of the diverse company.

It is much trustworthy to combine reports via Multiple companies features that make you able to generate reports for combining manifold balance sheets-all these processes you can transport to a Microsoft Excel spreadsheets file.

Read Also: How to Fix QuickBooks Error 6000 304?

Various fundamental parts for basic details about the reports in QuickBooks are:

An understanding between two or more account:

  • One of the key tasks is combining the QuickBooks reports is comprehensible. However, If you have adequate awareness about this topic or you are able to know the different data then you can effortlessly scrutinize the essential details to complete the task.

Arrange QuickBooks report for orientation:

  • Once you visualize the information, the next step is to organize the data as per required.

Modify QuickBooks reports:

  • If you want to compose some alterations in their details/information according to the necessity then it’s a compulsory part.

Mark the Comment:

  • You can also comment on the alteration after making the details/information effectual & favorite.

Organize & built the customary QB reports:

  • One of the most significant tasks to do so is classifying the QB data & must be planned.

To combine QB reports just consider these points:

  • The QuickBooks reports must be uncomplicated and easy in reading & build a profile in the different QB company files that suppose to be identical.
  • QB reports should be combining if they have approximately proper data in alike pattern as type, gradable level and also same name. (Not necessitate case sensitive)

One of the imperative points – accounts will not be amalgamated/combine if:

  • If it has diverse properties.
  • In case, it differs in the Alphabetic character.
  • When the Account numbers don’t match.
  • Assume one user posses different QB report & the other one is having different data.
  • Reports demonstrated type wise. Every detail/ information have to be chosen in the pattern of what suppose to be done in the first preferred company file. If the account added by the other account in the progression they are encountered.
  • If the choice logged into the QB files & desire to change them to numerous users to accommodate the combination routine.

What data is not allowed to be merged?

There are certain data that you cannot merge even after performing the steps. Let us have a look at what data falls under this category. 

  • Payroll Checks: Payroll checks are combined as regular checks and so do not display in payroll reports.
  • Memorized Transactions: Memorized Transactions cannot be transferred from the secondary files.
  • Bank Reconciliations: Bank Reconciliations are unsupported on QuickBooks.
  • Negative Inventory Data Files: The QuickBooks data files that contain negative inventory and assembly builds are difficult to merge.
  • Sales Tax Data Files: The data files that have sales tax groups and items cannot be merged due to certain modifications.
  • Customer Notes and To-Do Lists: Customer Notes and To-Do Lists cannot be merged.
  • Customer Fields: Customer Fields that are fetched from transactions cannot be merged

You may also like: How to Fix QuickBooks Error 6129, 0?

Some Useful features – Built-in Combined reports in QuickBooks Enterprise

As you know, if you have built-in features in any sphere then you can execute the various multifaceted task in a trouble-free approach. Similarly, QuickBooks Enterprise solutions also endows a Built-in functionality to combine many QB company files.

  • Record the standard.
  • The result of the Balance Sheet.
  • Margin & financial amount loss.
  • Profit & loss by the category.
  • Comments on the cash flow.
  • Attempt on the balance.

To Merge the QuickBooks reports:

  • First of all, go to the QuickBooks “Report” menu.
  • In the “multiple company” tab, hit onto the combine reports.
  • Now Choose the “add files” icon & identify the other corporate investor.
  • In the reports for combining section, click on the information/details for which you desire to see combined data.
  • Finish the form & to date range fields to set the data date view.
  • Selection procedure of the details/information depends upon the reports.
  • Click on the “Combine reports” tab in Excel format.

See this also: How to Fix QuickBooks Error 6190 and 816?

Option 1. If you desire to use a 3rd Party software, you can point out many applications that work along with QuickBooks software. In these, some deliver valuable details/information to create the supplementary data from numerous corporate data files.

Option 2. You can effortlessly transport the reports from each other by following several directions & can merge using Microsoft Excel.

  • In the beginning, open the first QB data file.
  • Create the QB report
  • Export the QuickBooks data to excel & save it.
  • Close the first & open the next.
  • Same process follows as given in step 3&4.
  • Open the sheet as well as a workbook.
  • Combine the reports into third worksheets.
  • Save.

Read Also: How to Fix QuickBooks Error Code 6150, -1006?

Hopefully, this technical blog helped you out in the method for how to combine QuickBooks reports. In case, you still find any hassle related to this or any other problem associated with the QuickBooks – you can take help and support from our QuickBooks certified experts.

Dial toll-free helpline number right now .i.e. ++1-844-499-6700. We will be more happy to help you out for all your troubles.


What reports can be merged in QuickBooks Built-in Feature?

With QuickBooks built-in feature, one can merge the following types of reports:
·      Balance Sheet Standard
·      Balance Sheet Summary
·      Profit & Loss Standard
·      Profit & Loss by Class
·      Statement of Cash Flows
·      Trial Balance

Does the built-in file Merge Feature available on QuickBooks Desktop Enterprise?

The merging company files feature is pre-loaded on QuickBooks Desktop Enterprise. One can try performing some basic steps to merge in QuickBooks enterprise. However, it should be noted that the steps might vary for the enterprise version of QuickBooks. 

What third-party Software is recommended for method 2 of Merging Company Files?

QuickBooks Pro or Premier are excellent choices for method 2 of merging company files. The reason being it comes with many other additional features.

What is QuickBooks company file?

A company file in QuickBooks is basically a core file that contains all the necessary information and also the sensitive data of the company. It is always recommended to keep a backup of the company file to ensure that the data is not lost in case of any discrepancy. 

Read Also

How to Locate Missing Transactions In QuickBooks Desktop?

How to fix QuickBooks running slowly in Multi-User Mode?

Steps to Fix QuickBooks Error Code 3003

Buy QuickBooks Today!

contact our male customer

Buy the all-new QuickBooks today!

Connect With QuickBooks Experts

Dial our toll-free number


This contact form is available only for logged in users.

This will close in 0 seconds

Looking for QuickBooks Help?

This will close in 0 seconds