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In QuickBooks, you can convert QuickBooks reports and forms into Adobe portable document format files easily using QuickBooks PDF converter. This makes it easier for the users to share the financial reports with personnel who do not have QuickBooks installed on the system. Getting a QuickBooks PDF converter is easy, as it involves a handful of steps only. To help you understand and use QuickBooks PDF converter better, here we are with this segment sharing the complete information related to PDF converter in QuickBooks. Just in case you need any professional assistance, give us a call at +1-844-499-6700, and all your queries will be answered immediately by our professionals. Having said that, let us understand what QuickBooks PDF converter is all about and what all information you need to know about it.

What is QuickBooks PDF converter?

QuickBooks PDF converter is one of the basic features of the QuickBooks software that helps you to convert all your financial reports or files into PDF format so that you can access them easily. This conversion process is done with the help of the QuickBooks print component which has so many features and advantages that will help you in multiple ways. One of the best parts of this feature is that it is built into QuickBooks software. 

Advantages of using QuickBooks PDF Converter

QuickBooks PDF Converter offers numerous advantages to its users. So, let’s discuss some of them in brief. They are as follows:

  • This PDF converter tool is capable enough of sharing your data easily with your business associates and clients who don’t have the QuickBooks application installed on their system.
  • This also helps you to convert your company’s financial report into PDF format. Moreover, this report can be saved conveniently as a record and can be shareable too. 
  • Also, this PDF Format can be uploaded to a web browser, the internet, or in the server for others to see.
  • Other kinds of QuickBooks reports such as reconciliation statements, company invoices, balance sheets, payroll info, etc can also be converted easily by this tool.
  • Just in case while printing, saving, or e-mailing the converted PDF Format from QuickBooks Desktop you encountered some errors then you can update the file with the help of software.
  • You can easily download the QuickBooks PDF and Print Repair tool from the official website.

Read Also: How to Resolve QuickBooks Error 6105?

Steps to install QuickBooks PDF Converter Tool

After exploring everything about this QuickBooks PDF Converter tool and advantages of using this PDF Converter tool. It is also important to know the installation process of this tool. Let us take a deep dive into the steps of installing the QuickBooks PDF Converter tool.

  • Start the process by right-clicking on the QuickBooks Desktop icon and then choosing the Properties option.
  • After that go ahead, by hitting the option Find Target in order to open the location of the File.  
  • In the Next step, double-click on the Install.exe or Install App for installing the QBs PDF Converter. 
  • Then, after the completion of installation hit on the OK tab. 
  • Now click the Start button to open the Run box after typing the run in the search area. 
Windows search bar - pdf converter
  • Furthermore, type control printers in the search area & click on the OK tab. It will open Printers & Faxes window.
Windows search bar - pdf converter
  • After that, clicks on your Document Converter with the right mouse click & select the option Rename.
  • Lastly, enter the QuickBooks PDF Converter & press Enter. Ensure that you have typed the name of your PDF converter correctly. 

Steps to delete QuickBooks PDF Converter Tool

While working with QBs PDF Converter tool, you may face many problems then you can delete this converter tool.

Here we have mentioned the steps that can be implemented as it is in order to delete the QBs Converter tool in Windows. They are as follows:

  • Initially, logging in to the windows as an admin by using the credentials. 
Run as Administrator - PDF  converter
  • After that, you must open the option Printers & Faxes window, if in case you are using the latest version of Windows of MICROSOFT including WINDOWS 10
  • Click on the start button, type Run in the search area & hit the enter button. 
  • Now, type control printer in the search box of the Run command & again press the Enter button. 
  • After that, you are required to right-click on the icon of QBs PDF converter. 
  • Last but not least, choose the option delete & click the OK tab in the confirmation window to finish the task. 

Important Tips:  After deleting the QuickBooks PDF converter, you have to reinstall QuickBooks PDF converter, then again you have to follow the installation process of the PDF converter in order to install the QBs PDF converter. 

Steps to re-install the QuickBooks PDF Converter Tool

 Suppose you want to re-install the QuickBooks PDF Converter tool.

  • Start the process by clicking right mouse button on the QuickBooks icon.
  • After that right-click on the properties option from the list that appears on the screen.
  • Then from the properties window click on the find target option or open file location.
  • Now you will be taken to a Windows Explorer window. Here, you have to double-click the install.exe file or install application. This will install the QBs PDF converter.
  • Hit the OK tab
  • Next, move ahead to the windows start tab and also go for the run tab.
  • Then, Type in control printers in the open field.
  • And hit the ok tab in order to open the printers and faxes.
  • Furthermore, right-click on the Amyuni Document converter and select the rename tab.
  • Now enter the correct name as per to the QuickBooks version being installed in the system and press the enter tab.
    • QuickBooks 2006-2009 R8: QuickBooks PDF converter
    • QuickBooks 2009 R9 and later: PDF converter 3.0
    • QuickBooks 2010 R1 and R2: PDF converter 2.0 QuickBooks
  • In the next step choose NO for the default printer and click on the Next tab.
  • Now go for Do not share this printer option and then click on Next opt.
  • At the end a prompt to print a test page appears on the screen and you need to choose the option NO and lastly click on the Next tab.

How to implement this QuickBooks PDF Converter Tool

After that you’ve learnt how to install this QBs PDF converter, now the only thing you need to learn is how to implement this tool in converting your files or report into PDF format. 

For its implementation carry out the steps as mentioned below.

  • Initially open QuickBooks & look for the invoice or reports that you wanted to save in PDF format
  • Then, click the File option under the menu tab. And select the option save as PDF.
  • Meanwhile, choose the file in which you want to save your invoice in PDF format.
  • Lastly, enter the File Name & hit the Save button.

When the QuickBooks PDF Converter Tool not working

When you are trying to convert the file into PDF Format but sometimes this tool stops working and you might get certain errors. This can be irritating sometimes and also affects many users.

However, this trouble can be fixed easily by following some troubleshooting methods. Let us explore the methods that are mentioned below:

Also Read This: How to Fix QuickBooks Company File Incorrect Password Error?

Troubleshooting methods to fix if the QuickBooks PDF Converter tool is Not Working

Here are some methods that are mentioned below to get fixed this non-working PDF Converter tool quickly.

QuickBooks PDF Generation error message

Method 1: Utilization of QuickBooks Print and PDF tool

No doubt, this print and PDF repair tool is an extremely powerful tool that will surely help you in fixing your problems. Let us learn how to make use of it.

  • Firstly, start the process by shutting down the QuickBooks application.
  • In the next step, download the QuickBooks tool hub from the official Intuit’s website. It is suggested to download the newest version of this tool. And if it is already installed in the system you can know about the version by choosing about to view the version or you can click on to the home button.
  • Once you are done with downloading the software, now follow the instructions and agree to terms and conditions displayed on the window to install the software.
  • After the installation is complete, launch the software by double-clicking the icon.
tool hub - QuickBooks pdf converter
  • Once the QuickBooks tool hub is opened, a tab named Program Problems appears on the screen just simply click on it.
  • Now, click on the QuickBooks print & PDF repair tool button.
Run PDF & Print repair tool from the QuickBooks tool hub
  • Finally, this tool will automatically detect the issue and fix it. You can also try to print, email or save in the PDF form from the QuickBooks Desktop.
  • When the process gets finished, restart your computer.

Also Read: How to Fix QuickBooks Payroll Error 30159?

Method 2: Improving the temp folder permissions

Do try this method if the above-mentioned method is not applicable. This method is performed in two steps:

STEP 1: Check and reset the temp folder permissions
  • Open the Run window by thumb press the Windows+ R key.
  • Move ahead by typing in %TEMP% and tap the enter key.
Run temp command
  • In the empty area of the temp folder right click and opt for the properties tab.
  • Also select security tab as well.
  • Ensure that all the users’ names and groups that are shown on the security tab have full control.
Allow full control - pdf converter
  • Once the permissions are set to full control, make sure to save as a PDF again within QuickBooks.
STEP 2:  Verification of printing the XPS document

Initially you have to verify that whether XPS document is performing well or not so that he/she can print to the XPS document writer, as QuickBooks only makes use of the XPS document writer for saving as a PDF.

  • Here, first opens the notepad window, followed by typing in test. And then press the file and print options respectively.
  • Now, go for the XPS document writer and click on the print tab.
Give your confirmation that you can print to your XPS - QuickBooks pdf converter
  • Furthermore, enter a filename and also save it to the desktop.
  • Go ahead towards the desktop and look for the document printed from notepad.
Key points to remember

There are some important factors that are to be remembered, before moving ahead:

  • For checking the print issues, you are required to print to the printer and check if he/she can print successfully outside QuickBooks.
  • And somehow if you are unable to print to the XPS printer outside of QuickBooks, then it is suggested to consult an IT professional.
  • If some error persists, reinstall the Microsoft XPS Document Writer.

See Also: How to Install & Setup Update for Intuit Data Protect to Backup QuickBooks Files? [Quick Guide]

Method 3: Testing, reinstalling, and adjusting permissions for XPS document writer

If you are tired of the above solutions that did not work for you, then you can still try to fix the issue successfully by following some basic steps. 

But for that, it is important to keep some facts in mind:

  • Remember that Intuit doesn’t support Microsoft apps and it is also not responsible for the tools as well.
  • Further, if it doesn’t suit you, reach out to IT professional is recommended.
Steps to be followed here are:
  • Initially, it is important to test the XPS document writer and print outside the QuickBooks.
  • Then check for the XPS services whether they are enabled or not.
  • Now reinstall the Microsoft XPS document writer.
  • Then rearrange the Windows user permissions for XPS document writer and alter the security software settings.
  • Further, install or repair MSXML 6.0.
  • Then create a new template for the form and bypass the print spooler.

Method 4: Installed Antivirus

Sometimes the Anti-virus installed on your system interrupts the functioning of this tool. To overcome this, you need to either make changes in the settings of your anti-virus or delete this anti-virus. By doing this, you can easily fix the issue that you are facing.

Method 5: Reinstalling the QuickBooks PDF Converter

This is the most suitable method of all. Even the people who were not facing any kind of trouble with the QuickBooks PDF converter wanted to have PDF converter to be download in their system. Therefore, let’s move ahead without delaying any more, here is how to do it.

  • Start the process by deleting the PDF converter if it is installed already.
  • Then, log into Windows as an admin.
  • Open Printers and faxes option & then look for a QB PDF converter.
  • In the Next step, right-click on it and opt for delete.
  • At Last, download and install this tool again.  And for that, we have already mentioned the steps above of installing the converter.

Concluding here!

In this piece of writing, we have tried our best to provide you with detailed info about this QuickBooks PDF Converter tool. And we are very hopeful that this blog will help you in the best possible way in resolving any kind of issue related to this QuickBooks PDF Converter tool. If somehow still you find anything tricky related to this or got stuck in any particular situation and at any stage, without any hesitation kindly contact our QuickBooks support team of experts by ringing the call at the toll-free number +1-844-499-6700.They are readily available 24*7 to provide you with quick and precise solutions of your queries.

FAQs Related to Quickbooks PDF converter tool

Can you convert QuickBooks to PDF?

You need to choose print or preview. In case you want to print the statement, choose print icon and print as you normally do. Or to save as a PDF, you need to choose download icon, and select where you want to save it on the system and choose save tab.

How do I fix a QuickBooks PDF converter?

In order to fix QuickBooks PDF converter, you can download QuickBooks tool hub and go for Program problems and further select PDF and print repair tool. This tool might take a couple of minutes to run. Furthermore, you will have to print, email, or save as a PDF from QuickBooks desktop again.

Can QuickBooks send PDF invoices?

Yes, QuickBooks lets you create and send invoices in PDF format without impacting the layout. This feature makes sharing super easy in QuickBooks.

Related Articles:

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