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At times while managing the huge and complex accounting data like other accounting software it also throws some errors or possibly you may encounter one or more technical glitches. For instance, when any user wants to run any application after updating it, there are times when ‘QuickBooks already has a Company file open’ error message is displayed on doing so.

This QuickBooks error ‘QuickBooks already has a Company file open’ is a default issue that does not affect your important data of your company files but it only prevents QuickBooks QBW file to open. However, this major pitfall can be resolved easily when you know how to address this QuickBooks issue immediately. So, in this article we have created a step-by-step procedure that will help you to get rid of the error with ease. But before moving forward, let us understand what defines QuickBooks already has a Company file open error. However, you can further reach out to our technical support team at +1-844-499-6700, in case you need any sort of technical support and assistance.

See Also: How to Rectify QuickBooks Unable to Backup Company File Error?

What is QuickBooks already has a Company file open error?

QuickBooks already has a company file open error is seen whenever you try to open the Company file. It appears stating “QuickBooks already has a company file open. If you want to open another company file, close this one first “. You can experience this issue if the company file or .QBW file of QuickBooks Desktop is damage or corrupt.

QuickBooks already has a company file open prompt

It is one of the most common errors faced by the QuickBooks users but it is not malicious at all. Due to this error, you cannot work efficiently which in turn hampers your productivity. Also, you cannot recollect your previous data without opening the company file. So, whenever you face this error it is advised not to open Company file as there are chances of files getting crashed, and this results in data loss. Therefore, this s QuickBooks error can cause a lot of trouble if not fixed immediately.

Possible Causes Behind the error message: “QuickBooks already has a Company file open”?

There might be many possible causes behind this QuickBooks error, but it is very important to identify the actual causes behind this company file error in order to find out the successful solution. Here is the list of some of the most common issues which we have come across whenever this error pops up.

  • When multiple QuickBooks Company files are already opened or somehow not closed properly.
  •  When the QuickBooks company file or .QBW file of QuickBooks desktop is corrupted or damaged in some manner then also this error occurs.
  • Another possible cause could be being a Folder Permission issue or Access Denied Error.
  • It can also appear in a case when all the background processes running in the QuickBooks are being interrupted by third-party applications.
  • When QuickBooks Database Server Manager is not working properly on the system.
  • When the settings of multi-user hosting are not accurate on all the network workstations or on the server.

You might find this helpful: How to Fix Error: QuickBooks unable to Open Company File?

Possible ways to resolve: “QuickBooks already has a company file open error”.

In order to completely fix this error in your system it is very important to follow this process which we have bifurcated into simple and easy steps listed below.  Now let’s start the process by following these steps:

Method 1: Upgrade QuickBooks Desktop to the latest version

Upgrading QuickBooks Desktop to the latest version

Read Also: How to Set Up a New Company File in QuickBooks?

Method 2: Disable the Hosting on the Workstations and Server

In Workstations

  • Open QuickBooks on any of the workstations on the network.
  • Go to the File menu and then under Utilities check whether “Host Multi-User Access” option is available or not. If it is available then the system is not causing any issue.
Hosting Multi-User Access - quickbooks already has a company file open
  • Then Select “Stop Hosting Multi-User Access” option if it is available. Now repeat the same process on all the workstations on the network.
Stop Hosting Multi-User Access

In Server

  • Start QuickBooks desktop in you server and go to Utilities under the File menu.
Utilities file in quickbooks already has a company file open
  • Choose “Host Multi-User Access” option if it is appearing there.
  • Then repeat the process and choose “Stop Host Multi-User Access” in order to reset the multi-user mode.
  • Repeat the process again for one more time and choose “Host Multi-User Access”.

You may also see: Upgrade or Convert Your Company File to a New QuickBooks Desktop Version

Method 3: Check or verify the QB Company file

  • At first Spot the Company file and search the folder for the file ending with .qbw (As there are a lot of file types in the QuickBooks desktop so be certain that you search for .qbw file only).
  • Now check manually whether the .qbw file is opening or not.
  • If the QB Company file is opening up manually then it is an error otherwise the file itself is corrupted or damaged.

Method 4: Close all QuickBooks processes from task manager all at once

Important point to know: You can also terminate all the QuickBooks processes in Windows task manager without restarting your system. For this, steps are as follows:

QuickBooks processes from task manager - quickbooks already has a company file open
  • Initially, open the Task Manager by pressing Ctrl + Shift + Esc keys from your keyboard or you can also open the computer’s task manager, by right clicking the taskbar at the bottom of the system.
  • Next, go to the Details tab or move to the processes option.
  • Now, Click on QuickBooks and opt for end task option.
QuickBooks end task
  • Then finally, hit the End Task button.

Read this also: How to Fix QuickBooks File Doctor – Fix your Damaged Company File or Network?

Method 5: Determine whether QuickBooks company file is opening

In this step you have to determine whether the company file is opening or if it is damaged due to QuickBooks program causing an issue.

  • Open with the Windows START menu.
  • Now Search for File Explorer and open it.
  • Once the File Explorer is opened up, now look for QuickBooks.exe file which will be present in the QuickBooks folder.
  • At last, hold down the CTRL key and then double click on QuickBooks.exe to open it up. Here you don’t need to release the CTRL key until QuickBooks Desktop is open.
  • Now, try to open the company file, if it doesn’t open then try again with a sample file. If the sample file doesn’t load up, there is a problem with the software itself.

Method 6: Check the Properties of QuickBooks Company File 

  • Start the process by right click on the QuickBooks icon.
  •  Now click on run as admin.
Run QuickBooks as an administrator - quickbooks already has a company file open
  • Then from the edit menu click on preferences.
  • Click on general in the left pane and then click on the My preferences tab.
  • Clear the keep QuickBooks running for quick startups checkbox.
Keep QuickBooks running for quick startups
  • Also click on OK tab.
  • Now end the process by closing QuickBooks and reboot the system.

See Also: How to Troubleshoot Error: Cannot Open QuickBooks Company File?

Method 7: Move and Rename the QuickBooks Company File.

  • From the start menu, search for File Explorer and then look for the company file ending with .qbw file extension.
  • Copy the company file and paste it anywhere where you can locate easily.
  • Once done with this now move to the folder where the file is located and rename the QuickBooks company file with a name that has not more than three letters. .
  • Then open QuickBooks, go to the File menu and Choose Open or restore company.
Open or restore company.
  • At the end choose the fresh company file placed in the new folder and click on open to finish the process.

Method 8: Rename the TLG and ND files that accompanies QuickBooks Company file

The reason for renaming these .TLG and .ND files that accompany the QuickBooks Company file is that it helps in opening the QuickBooks Company file.

  • Go to the start menu, look for File Explorer and then find the company file ending with .TLG and .ND extension.
Rename-the-.TLG-and.ND-files - quickbooks already has a company file open
  • Mark both the files one by one and then rename the files.
  • In the end open QuickBooks Desktop; where it will automatically create fresh .ND and .TLG files.

Method 9: Run a Quick Fix My Program from Tools Hub

  • Open QuickBooks Tool hub, if installed already, or download and install QuickBooks tool hub from official Intuit website.
  • Now run the tool on your computer.
  • Next, move to the program problems tab and choose Quick fix my problem option.
Quick fix my program - QuickBooks already has a company file open error

Wrapping Up!

Now we hope that this article is informative for you where you have a complete guide for resolving this error “QuickBooks already has a company file open”. However if you are still stuck with this error or you have some queries related to this we would recommend you to get in touch with our experts by giving us a call on QuickBooks Data Service Solutions on a Toll-Free Number +1-844-499-6700 They are always available to assist you and will resolve the problem permanently in the least possible time.


FAQs Related to QuickBooks Already has a Company File Open

How do I open an existing company file in QuickBooks desktop?

You can open an existing company file in QuickBooks using the steps below:
1. Open QuickBooks
2. Now, choose file menu
3. Once done with that, open or restore company.
4. You now have to choose open a company file option.
5. Further, click on next tab.
6. Now, open the folder and select the company file.

Can I delete old QuickBooks company files?

You can delete an old company file in QuickBooks by running the steps below:
1. The very first step is to open the Application\QuickBooks\CompanyFileName\Backups folder, where the CompanyFileName is the name of QuickBooks company file you want to delete.
2. Right click the QuickBooks company file backup you want to delete and click on delete.
3. You now have to click on yes to delete the document permanently.

How do I import a company file into QuickBooks?

You can import the files using the steps below:
1. At first, sign in as admin to the company file you need to import.
2. After that, head to the company and choose export company file to QuickBooks online.
3. Once done with that choose start and hit export.
4. You now have to sign in as admin to your QuickBooks online company.

Why can’t I open a QBW file?

In case you are using a wrong version of QuickBooks, or if there are issues with the location of the file such as access permissions, problems with the file name and extension, then you can experience an issue in opening the QBW file.


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