Being an entrepreneur, “What’s best for your business: Bookkeeping services or Bookkeeping employees” question might have troubled you at least once in the entire working process. QuickBooks users at least once look for the answer to this question. Understanding the need of the hour, we have come up with this article, where you will get all the answer to your questions.
Difference b/w Bookkeeping Services and Bookkeeping Employees
Bookkeeping is basically a part of the accounting process that involves recording of the financial transactions. The transaction is all about purchase, sales, receipts and payments to be made by organizations or individuals. With the advancement in technology, today bookkeeping services are offered by software. However, it is always a debatable topic that whether Bookkeeping services are better for business or bookkeeping employees.
Entrepreneurs have to ensure that proper processing and assessing is being done, and also the finances are handled in the right way and more. But all these tasks are pretty cumbersome and time consuming. And this is why businesses look for ways to handle all these tasks.
If you want to know the answer to this question, then stick to the article till the end. However, for more details, you can get in touch with our accounting help team via our toll-free number i.e. +1-888-510-9198.
In order to decide from the two options, it is important to first get familiar with the perks of each of the options. Thus, following are the benefits of bookkeeping services:
Cover diverse aspects of financial management
One of the major benefits of availing bookkeeping services is that the professionals who offer these services conduct verification of data, analyse the accounts, perform audits, and accordingly caters a financial report. Not only this, but they also make the income statements, tax return records as well as maintain the balance sheets. The best part is that all the analysis that they offer give an insight of the business trends, growth opportunities as well as cash flow management strategies, which makes Bookkeeping Services beneficial for the businesses.
Reduced risk of errors and omissions
Coming to the next perk of bookkeeping services, it reduces the risk of errors and omissions. The bookkeeping service providers are known to handle the rebates, the gross amount of sale, net sale amount as well as other financial transactions. In simple words they are the ones who decide how to handle transactions and bookkeeping activities without any kind of errors, which makes it a good option for the businesses.
Cost-effective
The issue of overhead costs is one of the major concerns of majority of businesses. Apart from this, it is offering the base salary and there are many additional costs incurred by the employers on hiring employee which consists of payroll taxes, medical benefits, sick days, retirement plans, screening interviews and more. All these extra costs can be avoided by availing bookkeeping services as they aren’t very expensive as they seem to be. Thus, the entrepreneurs consider Bookkeeping services beneficial in terms of cost effectiveness.
Now that we have explored the benefits of Bookkeeping services, we will now check out the benefits of bookkeeping employees.
Daily Transaction Records
One of the most compelling benefits of having bookkeeping employee is that he/she keeps record of the day to day transactions. The Bookkeeping employee maintains purchases, payments, sales and receipts through a general ledger. They also use certain software to keep track of credits as well as debits. Moreover, they also make a trial balance which makes tracking of cash flow much easier. All this adds to the pointers to opt for Bookkeeping employees.
Easy Data generation of organization’s financial activities
Bookkeeping employees generate data of the company’s financial activities on a daily basis and in the long term this data turns into information that helps in handling the financial issues of the company. The data also assists the entrepreneurs in avoiding unnecessary expenditure and ultimately this leads to lesser chances of missing on bills or payments.
Easy Follow-up
Another benefits that adds to the list is that opting for bookkeeping employees makes it very easy for the entrepreneurs to keep a check on the performance of the bookkeeping employees and also follow-up with them. This actually induces more productivity as you can get the work done as per your requirement.
Here is a table to compare the differences between bookkeeping services and bookkeeping employees:
Factor
Bookkeeping Services
Bookkeeping Employees
Definition
Outsourced services provided by professional bookkeepers.
In-house bookkeepers who are employed by a company.
Cost
Typically, more expensive than hiring an employee, but can save money in the long run.
Generally, less expensive than outsourcing, but can be more expensive in the long run due to benefits, taxes, and training costs.
Experience and Expertise
Bookkeeping services are typically provided by experienced professionals who have expertise in various accounting software and techniques.
Bookkeeping employees may have less experience and may need training to keep up with changes in accounting practices and software.
Flexibility
Bookkeeping services offer a high degree of flexibility, as they can be scaled up or down to meet changing business needs.
Bookkeeping employees may not be as flexible, as their workload and responsibilities are tied to the company.
Availability
Bookkeeping services are generally available 24/7 and can be accessed from anywhere with an internet connection.
Bookkeeping employees may have limited availability, as they may only be available during regular business hours.
Data Security
Bookkeeping services typically have robust data security measures in place to protect client information.
Bookkeeping employees may not have the same level of security measures, as they may not have access to the same resources as professional bookkeeping services.
This table provides a general comparison between bookkeeping services and bookkeeping employees. The best choice for a company depends on a number of factors, including cost, experience, flexibility, availability, and data security.
Disadvantages of Bookkeeping Services
Now that we have explored a lot about the perks of both the options, it is better to get familiar with the negatives as well. The negatives of Bookkeeping Services also include the following:
Inaccurate/late financial report
When the users avail bookkeeping services, at times there are chances of meaningless or incorrect accounting or bookkeeping reports. This can affect the functioning of the business and that’s why many businesses prefer in-house bookkeepers as they work with dedication.
Follow-up regularly
Even the idea of hiring bookkeeping services seem to be an easy solution, at times it becomes quite difficult as you do not get them in-person. This makes the task of tracking their work and follow-ups pretty difficult.
Disadvantages of Bookkeeping Employees
Limitations Ahead:
Even though the in-house bookkeepers may be very efficient in maintaining the finances and transactions but they often lack expertise in various other aspects. However, the bookkeeping service providers have a big team where each professionals have expertise in different niche and this makes the work a lot easier.
Distraction from Core duty:
It has been often noticed that in many businesses the bookkeeping employees are provided with additional responsibilities like human resource and this distracts them from the main work. This eventually affects the task of bookkeeping and for which organizations have to face many hassles.
As we have given a proper insight about the pros and cons of both bookkeeping services and bookkeeping employees, now making the right decision for your business falls on your part. The decision largely depends on the type and need of the business. Thus, before you jump on to any conclusion, first analyze the requirements of your business. The in-house bookkeeper is a great option for small business, but if you are a bigger organization and in a tight budget then bookkeeping service is the perfect option for you. Choose wisely so that your financial transactions are sorted.
For any doubts and queries or if you are still unable to decide which option to opt for, then connect with us and our experts will be ever ready to help you. Dial toll-free number i.e. +1-888-510-9198 to communicate with our accounting experts and Certified ProAdvisors. And we will be there to assist you in a single call.
No doubt, QuickBooks is an exceptional accounting and bookkeeping software made possible by Intuit. This software possess all functionalities that every business regardless of the size and type requires. One of the most important functions that is offered by QuickBooks is payroll. But it has always been a debatable topic to decide whether Weekly Payroll is better or Monthly Payroll is better. To help the users in this confusion, we have tried to project the purposes of both payroll methods. Along with unbiased pros and cons with the help of this article. Thus read the article till the end, or for any further information, you can make a call at our toll-free number .i.e. +1-888-510-9198.
Empowering employees is a symbol of growth. But at the same time it comes with important decisions and responsibilities, including payroll. Once the user sort out the legal requirements, you’re left with the settlement of how often to run payroll. Weekly, biweekly, and monthly payroll are the most common choices with some pros and cons of each to consider. So, without further delay, let us begin with the discussion.
Sending out weekly pay cheques follows in processing payroll 52 times per year and incurring the relevant service fees each week, whether you run payroll in-house or outsource it. Employees earn their pay-cheques on the same day each week, usually on Friday, for the salaries, hourly, and/or overtime pay they received over the seven-day span the cheque covers.
Pros of Weekly Payroll
A large number of employees enjoy getting paid every week. And also, it keeps a patterned movement of money reaching into their bank accounts. This makes it easier to budget household finances. In situations when an hourly employee works overtime, they are paid for those extra hours sooner preferably than having to pause two weeks or even till the end of the month to get the extra money. That can be particularly helpful if the weekly schedule alters significantly.
For instance, if an employee manages to reach 65 hours one week and only 25 hours the next week, this method is helpful to have that extra overtime pay way before heading into the lighter schedule week. If the user recommend weekly payroll, then this could be considered as high employee happiness.
On the user’s end, calculating overtime is an honest process, especially when there is hourly employees on staff. Since the pay period tallies with the work week, it becomes much easier to calculate any additional pay. With monthly pay periods, the first and last week of the month is typically partial weeks, which can hamper the calculations. Weekly pay periods also make it smoother to comprehend when timecards or time reports are payable.
In this method, the payable date remains the same every week as the user will run payroll on the same day each week. Whereas, on a monthly inventory, the cut-off for turning in pay may vary from one month to the next depending on end of the month.
As it is rightly said, everything comes with its pros and cons, and talking about weekly pay, there are certain cons of this as well. One of the biggest disadvantages of weekly payroll for the employer is the time plus cost. Since the employer is following weekly payroll, that can take the employer away from other duties, or it indicates the staff member appointed to handle payroll gets drawn away from other duties. If someone is picked to do payroll, they get paid each time it’s run, improving the overhead.
Distributing pay more often might at times come at a cost if you issue conventional paper cheques, wasting money on the cheque forms and the ink to print them. If the user makes use of direct deposit, he/she might have to pay a small fee per deposit depending on the service that is practiced. Paying those fees every week adds up to the total cost. That fees can be cut off in half by preferring biweekly or monthly pay periods.
When the user runs payroll every other week that results into 26 pay times per year, as maximum months have two paydays, but some months have three. Similar to weekly pay period structure, the bi-weekly structure means that the employees will get paid on the corresponding day of the week each time, but only all another week.
Thus, the employer might pay them all Friday, just for an example. The biweekly option is a bit different than paying employees semimonthly, where they always get just two paycheques per month, for a total of 24 pay periods. In general, a semimonthly plan typically pays employees on the 15th and the last day of the month rather than paying every another week.
Pros of Biweekly Payroll
Biweekly payroll brings in certain pros, a few of which are mentioned in this paragraph. Balanced to a weekly payroll schedule, bi-weekly payroll frees the employer a notable amount of time since they simply have to run it every other week. This method saves money on direct deposits and cutting cheques, since these tasks are done half as many times per year. Running payroll less frequently also signifies less risk of error.
Running payroll weekly means that the employer has more possibilities to include human error into the equation. Not only this, the biweekly payroll also adjusts well with the work weeks, which makes it easy to add overtime for the two weeks that fall into each pay period.
Cons of Biweekly Payroll
Talking about the disadvantage, biweekly payroll adjusts the monthly expenses with the pay periods. This means that when the employer runs payroll monthly, it becomes easy for him to determine monthly thoughts. Whereas with weekly and biweekly payroll, the first and last paydays of each month often actually span two separate months, which creates disturbance.
The first pay cheque in March may include a few days from February, while the last pay cheque might cover a few days of April. (For example, adding some complexity to concluding calculations.)
Now comes the monthly payroll, and if the employer uses monthly payroll, then payroll is run only once a month. And the employees solely receive one paycheque per month that makes a total of 12 cheques per year. Also, the precise date gets altered. For instance, the user runs a payroll each month on the 20th. Monthly payroll isn’t as prevalent anymore.
Employers don’t receive any huge benefits for only running payroll once per month, and it’s offensive with employees as it might create complications in budgeting.
Pros of Monthly Payroll
One of the most significant fact about monthly payroll is that, it is easy to handle and the employer is required to invest his time in payroll only once per monthly. Not only this, but also it adjusts well with all the payroll deductions that are required, such as taxes, Canada Pension Plan contributions, as well as Employment Insurance premiums. This would otherwise be divided over various cheques per month, whereas with the help of monthly payroll, the employer can use the full amount out of the single cheque for each of the employee.
Cons of Monthly Payroll
The monthly payroll lacks behind as there are certain regions that wish to pay their employees more frequently. In British Columbia, as per the rules the companies have to pay their employees at least double per month. This suggests that the employer needs to at least opt for a semimonthly pay period, which means to pay the employees twice per month, which is in general on the 15th and the last day of the month. There are many other laws for salaried versus hourly employees in other regions. Such as in Saskatchewan, if the employers employ monthly salaried employees, then they can pay them on a monthly basis, however, for all other employees, paying at least semi monthly is mandatory.
The issue with monthly payroll doesn’t end over here, it adds up to employee redemption. Most of the times, employees find it difficult to stretch their money out over the complete month. Most bills get due on a monthly basis. For this the employees should be ready to pay their bills when they get their pay cheque. And further budget the rest for the other expenses, but this sounds too theoretical. In actual, it becomes challenging for the employees to proportion their money for the entire month. Especially for the ones who live pay cheque to pay cheque. If the employee faces trouble establishing a monthly budget routine, they might find it difficult to manage until they are paid again, which piles up to their difficulties.
Deciding Between Payroll Options
As stated before, deciding between the two has always been confusing for the employers. But before jumping on to any conclusion, the user should make note of the payroll ordinances in that particular region. Where they have set up their company. If the employer is situated in a region that demands two pay periods per month, then in that case monthly payroll might not be a better option. Once the employer gets familiarize with the laws, the user can measure the pros and cons of the particular events. Moreover, a frequent payroll period assists the employees avoid having “more month at the end of the money”.
Staring at the costs and time involved in many payroll options can help you pick what’s best for you. A biweekly pay structure is oftentimes a good balance amid keeping employees happy and balancing your costs without scoring to your bookkeeping or financial burden.
If the user have employees but are considering payroll frequency, then take some time to handle the change. The move may turn the math. If you’re using payroll software, then the program controls the calculation changes for the employer. This is one of the significant perks of using computerized payroll systems. Likewise, in case of outsourcing payroll, the vendor would manage the changes in calculations. The user is required to keep in mind that he/she might have to pay more. If he/she boosts the frequency of payroll as the provider may charge for every run.
Prepare the employees for any adjustments in payroll. It is a sensible idea to let the employees know at least a month in advance about the various aspects. In case the employee is moving to a shorter pay period. Such as shifting from monthly to biweekly, the employees are expected to acknowledge the change. And won’t need a long lead time before the switch. Whereas, moving from paying weekly to biweekly requires presenting the employees ample notice. So that they’re qualified to go longer within paycheques.
At the time of deciding on the frequency of pay periods, the employer eventually should attempt to gain a balance among a cost-effective solution for employer and a schedule. This would keep the workforce comfortable. Considering the pros and cons of various regularities would help the employer to find that balance. And finding the right payroll solutions makes it simpler to process payroll no matter how frequently it is done.
Did you know you can pay employees in QuickBooks? Simply Add Payroll today. However, in case any of your queries remained unanswered, then feel free to seek help and guidance from our QuickBooks payroll customer service team by calling them on their toll-free number at +1-888-510-9198.
They are Intuit Certified ProAdvisor and the industry’s best accounting experts, they provide round the clock service. We would love to be your support partner!
FAQs Related to Weekly, Bi-Weekly or Monthly Payroll
Is it better to get paid monthly or bi-weekly?
Even though the pay frequency changes, the amount remains the same. However, a biweekly pay schedule makes it easier to reduce debt or save more money.
What is the difference between bi-weekly and bi monthly?
Bi-weekly and bimonthly can mean the same thing, which means occurring twice in a week or month respectively. Bi-weekly means twice in a week or every other week. Whereas, Bimonthly means every other week, if it’s twice a month or it can mean every other month.
What is the best payroll frequency?
Due to the consistency and cash flow predictability offered by semi-monthly, it is best suited for salaried workers. Hourly employees should be paid biweekly or weekly
QuickBooks accounting software is packed with powerful features ensuring smooth functioning of the businesses and their accounting activities. One of the major highlights of this software is that you can transform the current record information. All business related information can easily be changed with the help of this seamless accounting software. As this application has some great features, it is considered as one of the most effective bookkeeping programs available in the market today. This article is based on in-depth details about the perks of using QuickBooks Data conversion service. So, without further ado, let us begin with our discussion. For any further information, you can also make call at our toll-free number i.e. +1-888-510-9198. Our QuickBooks data recovery support team will provide you with all the relevant information that you need.
Checkout the benefits of using the data conversion services in QuickBooks
Budgetary Moves:
For the past few years entrepreneurs are constantly chasing practical business arrangements and that’s how they start using QuickBooks especially on the web.
A lot of users: QuickBooks online is has an edge over QuickBooks Desktop, as it can signup around five users in comparison to only one user in the later. Moreover, different users can participate in the application many times, which is another compelling thing about it.
Free app system: QuickBooks Online customers get access to an environment of free application and this assists them in creating an answer that works great for their business without having to shell a lot of money.
Never Miss upgrade: When the entrepreneurs or various other users make use of the QuickBooks Data conversion system, they cannot miss out on any kind of upgrade.
Cloud Storage: Since the customers make use of the storage system where the data is kept secure they do not face any kind of hassle.
Capable Effectiveness
Sans Hands Information: QuickBooks users interface their ledgers to QuickBooks, and so on the web their exchanges will be naturally downloaded.
Less Printed material: With QuickBooks portable application it gives the users a golden opportunity to attach the images of their receipts to exchanges.
More Associations: When the users find that the application synchronizes their PayPal exchanges, they find it pretty impressive. You have to connect the business cards with the American Express and later on import the deal information from the Square.
Fulfill on Demand: Online access basically means that the user has the access to the system through QuickBooks. While QuickBooks is present on the Web, the customers can carry their office anywhere anytime.
Error-free in a state of harmony: When everyone is on the same page the accuracy is less demanding, which means that the user can enjoy error-free accounting. QuickBooks gives you and your customers only one arrangement of a book to continuously oversee.
Very Adaptable: The Cloud based application lets the companies take care of all the changes that are in demand by not putting the resources to use.
Greater portability: The uses of the portable systems are too efficient and effective. When the user makes use of any device like apple iPhone, iPad, Android is regarding what gadget the consumers favor. They’re never more than a breeze (or swipe!) far from finishing their next task.
Use it anyplace, anytime: Reports can be run freely with the help of the service tools and even solicitations can be sent, sort out costs from gadgets like tables, PC, Macbooks etc.
Keep current: This tool helps you in creating new assessment rates to new highlights. And it will also help you get to know about the recent updates.
Get receipts on your phone: This application helps in getting images of your receipts and then connect it with an exchange using the QuickBooks portable software.
Get information easily: QuickBooks Data Conversion services helps you with information whenever you are stuck.
Other Perks
Offer books with your Bookkeeper: In order to enable you your bookkeeper can get your books so that he/she can keep a track and prepare for imposing time.
Less informative passage: QuickBooks will download as well as sort out your band and Visa exchanges.
Accounting Data transfer: QuickBooks Data Conversion Services imports data from the system and even exports the QuickBooks easily.
Convert MS or CSV to QuickBooks: It helps in migrating the data or convert to MS Excel or CSV to QuickBooks.
There are many benefits of using QuickBooks data conversion services. For this service, you can easily get in touch with our QuickBooks data recovery experts, and we will be ever ready to help you. So, why wait? Call us to avail QuickBooks data conversion services and our team will not leave any stone unturned to provide you with the best possible support services.
Convert Your Data to QuickBooks from a Different Accounting System
One tool that we will like to mention here in this post is the QuickBooks conversion tool that you can add to your subscription to convert your accounting data to this robust software and run your business smoothly. However, there might be occasions when you may face issues with QuickBooks Data Conversion. You can speak to our industries best experts and accounting professionals who can help you with the conversion process.
QuickBooks Data Conversion team can help in the following cases:
We can guide you convert and migrate data. With our expert guidance, you can easily convert data and records from Microsoft Excel and CSV into QB. Furthermore, we can take care of all your inventories, accounting charts, services, tax items, vendors, employees, affiliates, customers, etc.
Our advisors can convert your accounting transactions data with ease into QuickBooks. We assist you with invoices, open accounts payable, open estimates, bills from vendors and service providers, open purchase and sales orders, monthly summary balance and more.
Your business data and files also require periodic cleaning. Please note that all accounting software takes care of business transactions in different manners. But despite that, our QB Data Conversion team can assist you to convert all your general ledger transactions, invoices, bill details, consolidate files and so on.
Here are the accounting systems (in alphabetical orders) from where we can help you import data
QuickBooks Data Conversion Service Provider in a host of industries
Businesses from a wide range of industries depend on QuickBooks for their accounting requirements. Our QuickBooks Data Conversion Team has worked with QuickBooks within the following industry:
Accounting
Advertising
Agriculture
Construction
Car Dealers
Distribution
E-commerce
Education
Electronics Manufacturing
Engineering
Financial Institutions
Food and Beverage
Government
General Contractors
Healthcare / Medical
Hospital and Nursing Homes
Information Technology
Insurance
Legal
Manufacturing
Management Consulting
Nonprofit
Professional Services
Real Estate
Retail/Hospitality
Telecommunications
Others
This blog post is created to give you an idea of the information related to QuickBooks data conversion services. We also wished to tell you where you can use a Certified Advisor or a team of accounting experts to run your business smoothly. However, if you are facing issues in data Conversion or your QuickBooks accounting software is not working properly, you can contact our QuickBooks support experts by dialing toll-free +1-888-510-9198. We are available 24×7 and we offer you nothing but the best services.
Our professionals bring with them years of experience working with a wide range of industries. Thus, you can rest assured that we understand your business serve you thoroughly with all your QuickBooks related issues
Frequently Asked Questions!
What is meant by Data Conversion?
Talking about data conversion, it is basically the process of taking all the data from one source and placing it in another destination. Note that the new location where you are going to store the data should be properly formatted QuickBooks instance. Also, converting from another software to QuickBooks might require data conversion.
What is a company file in QuickBooks?
A Company file in QuickBooks is the core file that carries all the necessary financial information of the company. The file holds sensitive data, which makes it essential to create a monthly backup of the company file.
How does the data conversion process is performed in QuickBooks?
The user can carry out the below steps for data conversion in QuickBooks: · The professionals will identify the suitable version of QuickBooks · New company file will be created · Reorganizing the accounting data into the new QB company files. · Condense the lengthy files to operate data smoothly. · The old system is rechecked to ensure there is no data available. · And lastly, verify the performance of QuickBooks to ensure smooth operations
Can I switch from other accounting software to QuickBooks?
Well, yes, it is possible to migrate to QuickBooks software from any accounting software with much ease. The user might require performing a certain set of steps and might have to get the QuickBooks license from the official Intuit website or purchase a QuickBooks subscription from a third party.
Effective ways to troubleshoot PDF and Print problems with QuickBooks Desktop
QuickBooks is a feature-packed software, preferred by entrepreneurs all across the globe. One of its features is QuickBooks Print and PDF. While using this feature, like at the time of printing PDFs, invoices, and checks, QuickBooks users might encounter certain issues. Sometimes, fixing the PDF and Print problems might be tricky for the users.
Considering this, we have come up with this article, where we will be discussing some of the helpful for QuickBooks pdf and print problems.
A more natural way to resolve this problem can be to consult our QuickBooks error support team by dialing our toll-free number i.e. +1-888-510-9198, and they will rescue you from this article in no time.
QuickBooks PDF and Repair Tool is a tool designed to discover and repair errors that occur while using the PDF and Print feature of QuickBooks. This tool has been specially introduced and designed in a way to fix the issues in Microsoft components, ultimately resolving the main issues. This tool can work wonders to resolve all sorts of printing and PDF errors.
What are some of the common QuickBooks pdf and print problems Tool?
QuickBooks accounting tool can fix many of the common errors and glitches with QuickBooks. Sometimes the errors appear due to incorrect settings of QuickBooks Desktop or due to failure of any Microsoft component. A few other errors that can be resolved by using this tool are listed below:
Issue associated with currently selected printer, Microsoft XPS Document writer on XPS port.
There can be a plenty of factors that might cause QuickBooks PDF and Print issues, a few of which are mentioned below:
PDF record part is missing
Or in case the PDF converter is disconnected
Another factor causing the issue can be, if the framework is unable to communicate with the printer
Similar issue can be faced, when an arranged network is unavailable
The user can also encounter PDF and print issues, if the printer programming isn’t introduced adequately
If a non-working print driver host is present, the issue is probable to occur
Another reason can be outdated QuickBooks software
Points to remember
Before opting for the major solutions, it is essential to have a look at some pointers that are required to be considered. Let us check out those points:
The very first thing is that the user will have to check whether the printer is turned on properly or not.
After that, the user can check whether the printer is able to print from some other program or not. In case it does it work properly, then the problem might not be with QuickBooks.
The user should also try restarting the system, as it can resolve the issue.
The user might also see Windows Error dialog or QuickBooks error dialog, along with printer error dialog.
At times, the user might encounter a scenario, where the user can print reports, but will not be able to print transactions. In order to fix this, the user can try changing the template of the form. It should be noted that the corrupted templates can’t get repaired, which makes it important to try other templates.
Procedures to Fix QuickBooks PDF and Print Problems with QuickBooks Desktop
There can be numerous procedures to tackle the QuickBooks PDF and Print error. Therefore, we will be exploring each of the methods one by one. Let us begin:
Method 1: Run the QuickBooks PDF & Print Problems Tool from the QuickBooks Tool Hub
Step 1: Download and install the QuickBooks Tool Hub
The first step is to download the QuickBooks Tools Hub. Now, save the file somewhere that you can easily find it, just like the Windows Desktop or downloads folder
Moving ahead, agree to the terms of service
Once the download is complete, open the file
To install the same, follow the onscreen instructions
Step 2: Use QuickBooks PDF & Print Problems tool, from the Tool Hub
To begin with, the user is required to tap on to the ‘Program Problems‘ option that will be shown in the ‘QuickBooks Tools Hub’.
Moving ahead, choose the ‘QuickBooks PDF & Print Problems Tool‘, which might take a minute or two to run.
Once done with the steps above, the user should make an attempt to send an email, print or save the file as a PDF.
Hopefully, this might work in your favor. However, if the glitch persists, the user should move on to the other solutions that we have listed below.
Method 2: Another method is to reset your temp folder permissions
This solution majorly consists of two steps and a few sub-steps. The steps include:
Step 1: The first step is to reset the temp folder permissions
In case the error persists, the user is required to reboot the computer and once again try for the same. However, if the user faces a failure again, then he/she can try resetting the temp folder permissions.
To start with, the user is required to tap on the ‘Windows key + R‘ keys simultaneously, in order to open the ‘RUN‘ command.
The next step is to write and enter ‘%TEMP%‘, followed by hitting ‘Enter‘ key.
Now, right-click the empty area of the temp folder, and then select the option of ‘Properties‘.
Click on the ‘Security‘ tab.
Make sure that all the usernames and groups displayed on the Security tab have the Full Control.
When the permissions have been set to ‘Full Control‘, then try to ‘Save as PDF‘.
Step 2: Give your confirmation that you can print to your XPS
In this step, the user is required to confirm if they can print to their ‘XPS Document Writer‘. The steps to do the same are as follows:
First of all, the user is required to ‘Open the Notepad‘.
Moving forward, write anything for testing purpose.
Now, visit the ‘file‘ and then click on the ‘Print‘ option.
The user needs to then choose the ‘XPS Document Writer‘ option, and choose the ‘Print‘.
Now, pick the option of Desktop, from the save as dialog box.
Lastly, navigate to the desktop and find out whether you are able to view the XPS document that you have printed from your notepad or not.
Method 3: Find out whether the reconcile window is off of the screen or not
In case the QuickBooks desktop software appears to lockup after picking reconcile from the Banking menu, however, if the PDF functions are operational, then the reconcile window might display off of the screen.
In such case, select the ‘Window menu‘ and check if the reconcile window is listed or not.
Method 4: Test, reinstall, and alter permissions for XPS Document Writer
Note:
There are certain points that the user is required to consider before beginning with this procedure. You might be thinking what those points are, to make it easy for you, we have listed those points below:
Intuit doesn’t support the Microsoft applications and is also not responsible for running all of these tools.
If the user is uncomfortable in performing these tasks, then it is suggested that they should look for an IT professional to perform the same task for them, in order to avoid any mess.
Now comes the procedure:
Step 1: The first step is to test the XPS document writer, by simply printing outside QuickBooks
To begin with, the user is required to select the ‘Print‘ option from the ‘file menu‘.
After that, choose the ‘Microsoft XPS Document Writer‘ from the list of printers in the print window.
Now, save the ‘.xps file‘.
Lastly, visit the desktop and find out the .xps file:
There can be certain situations encountered, one of which is that if the file is not there and the user didn’t encounter an error while saving the same. A security setting might be stopping the user from printing to the XPS Document Writer.
In case the .xps file is present, the user is required to open it. In case he/she encounters any sort of error in opening the file, or also if the file doesn’t show up in a proper manner, then the user is required to reinstall the XPS Document Writer.
Lastly, if QuickBooks desktop bumps into a problem while the user tries to print, then also there is a need to reinstall the same.
Now comes the step 2, which has two parts, namely A and B.
Step 2: Reinstalling the Microsoft XPS Document Writer
Part A: In the first part, the user is required to ‘Verify‘ whether the XPS Services are enabled or not.
Part B: In the second part, the user should reinstall the XPS Document Writer.
Let us explore, each of the steps one by one.
Part A: By following simple steps, the user can Verify whether the XPS Services Are Enabled or not
Tap on the ‘Windows key‘ along with pressing ‘E key‘, in order to open the window explorer.
In the upper left, pick the ‘Computer tab‘.
Choose the uninstall option or change a program under the System group.
Now, the user has to opt for the ‘Turn Windows Features‘ on or off over on the left.
Lastly, scroll down and make sure that both the XPS Services and XPS Viewer are enabled.
Part B: Reinstalling the XPS Document Writer in Windows 8 and Windows 7/Windows Vista
For Windows 7/Windows Vista:
To start with, the user is required to select the ‘Devices and Printer’ options from the ‘Windows Start‘ menu.
Now, choose the ‘Microsoft XPS Document Writer icon‘, followed by selecting the ‘Remove device‘.
To continue and confirm, choose ‘Yes‘.
Choose ‘Add a printer‘ and select ‘Add a local printer‘ option respectively from the toolbar.
After that, choose the option ‘Use an existing port‘.
Also, choose ‘XPSPort: (Local Port)‘, and then hit ‘Next‘.
Now, the user is required to select ‘Microsoftt‘ and then ‘Microsoft XPS Document Writer v4‘, from the manufacturer list.
After that tap on to ‘Next‘.
The final step is to pick the ‘Replace the current driver‘ option and tap onto the ‘Next‘ option.
For Windows 8:
To begin with, the user is required to hover the mouse in the lower or upper right-hand corner, in order to display the ‘Start Screen‘.
Now the user has to choose the ‘settings > Control Panel > Devices and Printers‘.
Moving ahead, the ‘Microsoft XPS Document Writer‘ icon is to be selected, followed by choosing the ‘Remove device‘.
The user is now required to select the option ‘YES‘ to give the confirmation.
From the toolbar, select the option of ‘Add a printer‘, followed by picking the ‘Add a local printer or network print‘ with manual settings option.
The next step is to select the ‘PORTPROMPT‘ i.e. local port, in the use an existing port option.
Tap on to the ‘Next‘ option to move ahead.
The user is required to hit the ‘Microsoft‘ option, and then ‘Microsoft XPS Document Writer v4‘ from the manufacturer list.
Again tap on to the ‘Next‘ option.
Now, select the ‘Replace the current driver‘ option and then tap on to ‘Next‘.
Take out the v4 in the Printer Name field, thus, the name is ‘Microsoft XPS Document Writer‘.
The final step is to hit the ‘finish‘ tab and you are good to go.
Step 3: In this step, the user is required to adjust Windows user permissions for the XPS Document Writer
If by any chance, the Windows user is not having the permission to print to the XPS document writer, then in that case the QuickBooks software will not be able to create the .xps file. Also, the user is required to be logged in with Admin Rights to change these permissions.
The very first step is to open the ‘Printers Control Panel in Windows‘
And then, Right-click the ‘Microsoft XPS Document Writer‘, followed by selecting the ‘Printer properties (Windows 7 & 8) or Properties (Windows Vista)‘
Now, tap on the ‘Security‘ option.
Choose the ‘Everyone user group‘.
This step is optional. In case the Everyone group is not seen in the list, the user can take necessary actions, which include:
a) Hitting the ‘Add button’.
b) Entering the ‘term Everyone’ in the field and lastly
c) Tap on to ‘Check Names’ and hit ‘OK‘.
Moving ahead, the user is required to select ‘Print‘ and hit ‘OK‘ tab, in the Allow column.
Now, the user is required to navigate to ‘C:\Windows\System32\spool in Windows Explorer.‘
In this step, the user is required to choose the ‘Printers‘ option and select ‘Properties‘.
After that hit the ‘Security‘ tab.
Now click on the ‘Edit‘ option.
Moving ahead, tap on the ‘Add‘ option.
Type ‘Local Service‘ and select ‘Enter‘.
Make sure Local Service has ‘Full Control’, then select ‘OK‘.
Open QuickBooks and try to ‘create a .pdf file‘.
Step 4: In this step, the user is required to edit the security software settings
At times the creation of .xps files can also be blocked by the settings of the security software such as, Norton Antivirus or McAfee firewall. Thus, the user is required to check those setting on their security software and ensure that the .xps files aren’t blocked.
Step 5: Installing or Repairing MSXML 6.0
Basically, MSXML 6.0 is a Microsoft Windows component and is also a part of the system requirements for the XPS Doc Writer. The steps for Windows 8 and Windows 7 might differ. Let us have a look at the steps one by one:
For Windows 8:
In Windows 8, system file checker is in-built, which is a utility provided by Microsoft to repair the Windows system files. Thus, the user is required to run this system file checker.
First of all, hover the mouse in the upper or lower right-hand corner and then click on the ‘magnifying glass‘.
Moving to the next step, the user is required to type ‘Command‘ and then select the ‘Command prompt‘.
Now, choose the option on the bottom bar which says ‘Run as Administrator‘.
If in case, the user is prompted for admin password, then simply enter the password or hit the allow option.
Lastly, type in ‘sfc/scannow‘.
For Windows 7 and Windows Vista:
In case of Windows 7 also, the user is required to run the in-built System file checker, in order to repair the MSXML 6.0.
To start with, the user is required to select the ‘Windows Start‘ button.
After that, select ‘All Programs‘ option, followed by selecting ‘Accessories‘.
Now select the ‘Command Prompt‘ and also select ‘Run as Administrator‘.
In this case also, if the user is prompted to enter the ‘Admin password‘, then simply enter the password or click ‘Allow‘.
Step 6: Moving ahead, the user is required to create a new template for the form
In case the template for the user’s form is damaged, they might encounter this issue. Thus, in such cases, the user is required to create a new template for their form.
The first step is to create a new template for the form.
After that change the template on the transaction.
And lastly, create the .pdf file.
Step 7: The last step, is to bypass the print spooler
Once the user has completed the preceding steps, it is time to set the XPS document Writer to bypass the print spooler.
To begin with, the user is required to open the ‘Printer Control Panel’ in Windows.
After that, right-click on the ‘Microsoft XPS Document Writer’, followed by selecting the ‘Printer Properties or Properties‘, as the case may be depending upon the Windows of the user.
Now, select the ‘Advanced tab‘ option and later select ‘Print Directly to Printer‘.
The last step is to tap on ‘OK‘, in order to save the changes and close the ‘Printer Properties‘.
Method 5: Renaming or Removing the Printer file
In case the above methods failed to fix the issue, then in that case the user can delete the damaged file and create new ones. The steps involved in this process are as follows:
The user is first required to search and spot the files.
After that, instead of deleting them, try renaming the files to something such as ‘qbprint.old’ & ‘wpr.old‘.
The next step in the process is torun QuickBooksand open the company file.
Once done with that, the user needs toselect file and then click onprinter setup.
And then, the user needs to pick any transaction in the Form Nameand then hit OK.
Carrying out the above step will make the user reset the printer settings in the software.
So, with this, we come to the end of this article. We believe that after reading this article, it would be much easier for the QuickBooks users to tackle QuickBooks pdf and print problems in QuickBooks Desktop. However, if you find this procedure lengthy, time consuming, or if even after following the steps, you are unable to deal with such error, then it would be a better option to get in touch with QuickBooks enterprise support team by dialing our toll-free number i.e. +1-888-510-9198.
QuickBooks users might find dealing with these errors a difficult task, but our professionals have much deeper knowledge, which makes it easy for them to handle such issues. Thus, without thinking much, you can simply get in touch with our team of experts and they will clear all your clouds of confusion.
Here is how you can Install update for Intuit Data Protect to backup QuickBooks Files:
It is necessary for business owners to keep backups of their data. QuickBooks is a modern accounting software that significantly does that for its users. Using this state-of-the-art software – QuickBooks users can not only backup their data but also increase their productivity. Unquestionably, there are a plethora of advantages of this accounting software, but at times it receives some errors that may cause QB users a wide range of issues. The errors that the users may face may be caused by many different factors and may appear at any occasion. Users may also experience errors while backing up data using Intuit Data Protect.
Please note that an error may occur when backing up data through Intuit Data Protect. Also, Data Protect errors mostly occur when QuickBooks is not updated to the latest version. This blog post is created to give you detailed information of the update process that you can use to avoid and fix common Intuit Data errors. To learn further, make sure to stick around till the end. Or you can also get on a call with our certified QuickBooks Professionals at +1-888-510-9198, for any further technical assistance. Having said that, let us continue reading this piece of writing.
Before you proceed with the steps to set up and update Intuit data protect, let us first understand what it is all about. Intuit data protect is basically a backup service. One can easily backup the entire computer or just the QuickBooks files and folders, depending upon the requirements. After you set up Intuit Data Protect, it will back up your data every day. Note that: QuickBooks desktop pro plus, premier plus, and QuickBooks enterprise subscriptions include free access to Intuit Data Protect. It is further compatible with QuickBooks 2011 and later versions of QuickBooks.
Why is it necessary to Update Intuit Data Protect?
It’s necessary to update web applications, including Intuit Data Protect. The practice of regularly updating your applications can keep you from a wide range of online threats. The process ensures improved security, better and faster performance and security of your information.
Below are the advantages of keeping Intuit Data Protect up to date.
Advanced Security to safeguard your critical information and prevent data theft.
Improved performance of the web application and tools.
Enhanced stability on other operating systems.
Complete data safety and protection from data loss.
What are the system configurations required for Installing Intuit Data Protect?
Below are the basic system requirements for installing the Intuit data protect on your system:
Operating Systems (OS)
Windows 7, Windows 8.1, Windows 10, Windows Server 2008 R2 SP1, Windows Server 2011, Windows Server 2012 R2, Windows Server 2016, Standard and Essentials.
Browser
Internet Explorer 11, Google chrome, Mozilla firefox, Safari browser
System Hardware
4 GB RAM, 4 GHz Processor, minimum 5 GB of free disk space, 4X DVD-ROM drive (in case installing from a CD), 1280 x 1024 screen resolution.
Steps to set up intuit data protect to backup QuickBooks files
You can try performing the set of steps listed below to set up intuit data protect:
Start with opening QuickBooks on the system or server where the company file is stored.
To find out, Press F2 key in QuickBooks.
After that, head to the File menu and select the Backup Company and then Set up online backup.
Now, sign in with the Email Address used to register.
After the setup is complete, select Continue.
Choose the QuickBooks company file, and select Continue.
If you possess the system plan, then select the folder where you want to backup and then click on Continue.
Checkmark the box accompanying Back up local selected documents and click on Continue.
After that, select the files and folders you want to back up and hit continue.
Schedule the daily backup and click on the continue tab.
Conclusively, you can ascertain that you set up the notification settings and click on continue again.
Note that the first backup might take several hours. It depends on the number of company files and the file size. Backups after the first one would hardly take a couple of minutes.
It is suggested to update Intuit data protect. In case you have automatic updates enabled, the software will automatically download the update.
Download the latest update for intuit data protect, by selecting the update QuickBooks option from the help menu.
After that, select the update now option.
And ensure that you select data protect from the list, and select get updates option.
Now, click on Install update and choose the up arrow on the desktop toolbar.
Right click the Intuit Data Protect icon and select About Intuit Data Protect.
Select Update tab.
And click on ok when done.
Conclusion!
We hope this article enables you to update Intuit data protect to backup QuickBooks files. Please note that it’s not rare for users to receive errors during this process. In case that happens, you can call our 24*7 customer support at +1-888-510-9198 and we will be glad to assist you.
Intuit Data Protect is basically a cloud-based backup and recovery service that can help in the protection of the accounting data in QuickBooks and other crucial files related to QuickBooks. It ensures that the files are secured from data loss or corruption.
How to set up Intuit Data Protect?
To set up intuit data protect, you can sign up for the service and then download and install the tool on the system. After installing the tool, pick the files and folders to back up and proceed with the procedure ahead.
Can I use Intuit Data Protect with other software besides QuickBooks?
Yes, Intuit Data Protect can be employed to back up crucial accounting files other than QuickBooks data.
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