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How to Fix QuickBooks Payroll Error Code 557?

How to Fix QuickBooks Payroll Error Code 557?

QuickBooks error code 557 isn’t a common error. Thus, it might get a little confusing for QuickBooks users to tackle through it. This error generally occurs when downloading payroll updates after updating QuickBooks to the latest release. This error usually occurs due to incorrect syntax or commands that might be seen due to low quota within the disk or lack of area.

ErrorDescription
Error Code:Error 557
Error Name:QuickBooks error 557
Description:Error 557: QuickBooks has encountered a problem and needs to close. We are sorry for the inconvenience
Developer:Intuit Inc.
Software:QuickBooks
Applies to:Windows XP, Vista, 8, 7

Getting rid of this error manually gets quite tiresome, one has to be extra careful else there is a risk of the loss of the information and data. Maintaining a correct and exact record of the data and other things is quite difficult but this is a legal requirement and has to be done. So, let’s start with understanding the error and then moving ahead to resolve it. However, if you need any sort of technical assistance at any point in time, feel free to reach out to our technical support team, by ringing us up on +1-888-510-9198, and our technical support team will help you out with all your QuickBooks queries.

Read Also: How to Fix QuickBooks Error 6129, 0?

What is QuickBooks Error Code 557?

QuickBooks Error 557 is a common error which when occurs, your screen receives a message saying ‘QuickBooks has encountered a problem and needs to be closed. We are sorry for the inconvenience’. It applies to Windows XP, Vista, 7, and 8.

QuickBooks error 557

However, QuickBooks is quite easy to use but there are some errors which need a lot of troubleshooting. A couple of steps can help us get rid of this error. These errors can occur because of the wrong syntax, or commands which may have occurred because of the low quota within the disk or lack of area. In the same way, some errors are designed, associated with payroll, and Error 557 is one of them.

Why QuickBooks Payroll Error 557 occurs?

QuickBooks makes it easy for you to pay your workers as this is the most important things for your business and QuickBooks becomes your partner in that. We need to keep in mind that with each alternative computer code, QuickBooks updates itself so that it can satisfy the needs of all users. In this case, if a wrong configuration setting has been done, QuickBooks will face Error 557. Other potential causes behind the occurrence of QuickBooks error code 557 are:

  • In case you mistakenly or knowingly abort the installation process.
  • Another potential cause behind the occurrence of such an error can be if you have deleted the QuickBooks directory file.
  • Just in case the system gets damaged due to any sort of virus or malware attack.
  • Sudden power surge or unplanned system shut down.

Important Points to Remember

You need to keep the following points in mind:

  • Make sure that the QuickBooks payroll subscription is still active
  • Another essential point is to ascertain that the payroll tax table is updated
  • You also need to keep in mind that always create a company file backup before restoring the system to avoid any sort of data loss
  • Furthermore, install the latest QuickBooks updates after windows restoration to prevent further issues
  • Moreover, verify that your system meets the minimum system configuration requirements for the application to function properly

See Also: How to Fix QuickBooks Error 6190 and 816?

How to Fix QuickBooks Payroll Error 557?

You can follow the following steps to troubleshoot QuickBooks Error 557:

Solution 1: Restore your system

  • Turn on the system and log in as administrator
  • From the beginning button, head to the programs cluster
  • Select Accessories possibility, and decide on the system tool possibility
  • After System tools possibility, navigate to system restore possibility
restore system file-error code 557
  • A new screen will appear with the choices you have to pick to restore your system. Now, click on the successive button
  • Click on ‘on the list click a restore point
  • Note: Select the foremost recent time in order to restore the system
System Restore window
  • Here you will find a confirmation window, now click on the successive button once again
  • As soon as you click, the restoration method shall begin
  • After these steps, restart your system and open QuickBooks code.

You may also like: How to Fix QuickBooks Error Code 6150, -1006?

Solution 2: Make necessary changes to the windows registry

  • Start the system and type command in search box
  • Hold Ctrl + Shift keys and hit Enter
  • You will now be taken to the permission panel
  • Click Yes
  • The recording machine will open with a blinking indicator. So, type ‘regedit’ and click Enter
Regedit - QuickBooks payroll Error code 557
  • Choose Error 557- related key in the written record editor
  • Choose Export from the File menu
  • In the Save In the List, select the folder wherein you would like to avoid wasting the QuickBooks backup key
  • Type A name for your computer file in the File Box name, For example- QuickBooks backup
  • Ensure that ‘Selected branch’ is chosen in the Export range box
Backup and restore registry - Error 557 QuickBooks
  • Click on Save
  • File will be saved with a .reg file extension
  • Now, you will have the backup of your QuickBooks-related written record entry

Solution 3: Update QuickBooks to the latest release

  • The very first step is to open the QuickBooks desktop.
  • Once done with that, head to the help menu and click on update QuickBooks desktop.
Update QuickBooks - Error code 557
  • The user is then required to click on Update now tab.
Update now tab
  • Followed by checking on the reset update
  • Also, click on get updates tab.
Get updates option - QuickBooks error 557
  • This process might take some time to update the QuickBooks accounting software.
  • After you get the update notification, make sure to reboot the system to save changes and check if the issue gets resolved.

Solution 4: Enter QuickBooks Service Key

  • This process requires the user to open QuickBooks
  • Once done with that move to the employee menu.
  • After that, click on my payroll services
  • And then, choose manage service key.
Manage service key in QuickBooks
  • The user is then required to pick the edit tab at the bottom of QuickBooks service keys Window
  • Once done with that make a note of the service key.
  • And go for add tab
  • Now, enter the service key.
  • After that click on next tab
  • Hit the finish tab.
  • And head to OK tab on the payroll update message.
  • At the end ensure that the service status shows active
  • Conclude the process by clicking on next tab and checking if the issue gets resolved

Read Also: How to Fix QuickBooks Error Code 3003?

Solution 5: Reactive the expired subscription

Just in case your QuickBooks subscription is expired, then make sure to reactivate it. process involves the following steps:

Method A: Subscription Activation through QuickBooks

  • You need to first launch QuickBooks on your system.
  • After that, click on the help tab in the top menu bar
  • Once done with that, activate Quickbooks from the dropdown menu
  • Now, enter the product and license information in the provided fields in the new window
Payroll subscription is set to active
  • And then, click next to continue with the activation process
  • Complete the activation by performing the onscreen instructions
  • After you have activated it, you will regain full access to QuickBooks functionalities.

Method B: Subscription Activation via QuickBooks official website

  • You need to first open the web browser and navigate to QuickBooks official website
  • After that click on the sign in tab and enter the login credentials
  • Now, select products and services from the main menu
  • Select the subscription you wish to activate from the list of products
  • And then, enter the necessary information including product and license details.
  • Now, click on activate to complete the process
  • Towards the end, the subscription will be active and ready for use.

Conclusion!

All the steps above can resolve your error. In case you are seeking any further assistance, you can connect with the best QuickBooks professionals in the industry. Our QuickBooks payroll customer service professionals will help you find the reliable and easiest solution to your problem.

Dial our technical support number +1-888-510-9198 and our experts will assist you in right manner.

 

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Some FAQs related to QuickBooks Error 557

What is QuickBooks Error 557?

QuickBooks Error 557 is a runtime error that occurs when the software encounters a problem while trying to access the company file. This error can prevent users from accessing their financial data and cause significant inconvenience.

What causes QuickBooks Error 557?

QuickBooks Error 557 can be caused by several factors, including incorrect configuration settings, outdated software, damaged or corrupted company files, and conflicting software or hardware.

How can I fix QuickBooks Error 557?

To resolve QuickBooks Error 557, you can try a few troubleshooting steps such as updating QuickBooks to the latest version, repairing the company file, and disabling any conflicting software or hardware. If these steps do not work, you can also try reinstalling QuickBooks or contacting QuickBooks support for assistance.

Can I prevent QuickBooks Error 557 from happening again in the future?

To prevent QuickBooks Error 557 from occurring again in the future, it’s important to regularly maintain and update your QuickBooks software, as well as regularly backing up your company files. Additionally, you should avoid installing conflicting software or hardware, and keep your computer system free from malware and other harmful programs.

How to Troubleshoot QuickBooks Desktop Pro Update Errors?

How to Troubleshoot QuickBooks Desktop Pro Update Errors?

Often when you try to update QuickBooks Desktop Pro, you might come across an error that states update failed or a bunch of different update errors. The QuickBooks Desktop Pro update errors usually hinder the update process and create unnecessary delays. The updates and new versions of the software turn out to be really helpful in fixing various bugs and issues, but while downloading the updates the user may also receive some issues.

qb desktop pro update error warning

In this article, we will be discussing the quick fixes to the QuickBooks Desktop Pro update errors that the user might encounter while performing the update process. However, you can also contact our toll-free QuickBooks support number i.e. +1-888-510-9198, in order to get help from accounting experts to save your time and effort.

What are update errors in QuickBooks?

QuickBooks update errors are seen when you try to update QuickBooks, as we mentioned earlier. Often when a new update is available, you might get a reminder from the software itself. However, once you try to download the updates, you might bump into a bunch of errors. A few are noticeable, whereas other can be not much noticeable. You can experience the errors like:

Not just these errors, but there can be a bunch of other errors as well that can be seen when updating the software.

What causes QuickBooks desktop pro update errors?

QuickBooks update errors are common errors, and can be triggered by a few basic factors. Let us evaluate.

  • One of the most common reasons why these errors appear while downloading updates is the firewall or anti-virus that blocks the computer from installing QuickBooks updates
  • In case the Internet connection is slow, the user might end up in encountering QuickBooks update errors
  • Multiple instances of QuickBooks on the same computer might also turn out to these type of errors

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How to Fix QuickBooks Desktop Pro Update Errors?

There are a couple of ways to fix QuickBooks desktop Pro 2023 updates errors.

Solution 1: Configure your system’s firewall system/ antivirus

There are two ways to configure your system’s firewall:

Automatic way:

Manual way:

Obtaining the dynamic port number for QuickBooks desktop:

QuickBooks Database Server Manager Port monitor tab
  • The user is also required to note the Port Number, as that will be used for firewall port exception

Add Firewall port exception for QuickBooks:

For the ones who have multiple year versions of QuickBooks desktop, they should do the following for each year version.

  • First of all, the user is required to open Windows Firewall from the windows search bar
  • After that hit Advanced Settings
  • Moving ahead, right-click Inbound Rules and select New Rule
Add Firewall port exception to fix QuickBooks Desktop Pro update errors
  • And then, opt for the Port, followed by clicking on Next
  • The user must further select TCP. Enter the particular ports required for your QuickBooks year version and select Next button
    • QuickBooks Desktop 2019: 8019, XXXXX. (XXXXX represents the assigned port number found in Database Server Manager of QuickBooks)
    • QB Desktop 2018: 8019, 56728, 55378-55382
    • QuickBooks Desktop 2017: 8019, 56727, 55373-55377
    • QB Desktop 2016: 8019, 56726, 55368-55372
  • Moreover, click “Allow the Connection” and hit Next button
  • If you receive a prompt, verify that all profiles are marked and then select Next
  • Give a name to the rule, for example, QBPorts (year). Click on Finish
  • Repeat the above-given steps for the Outbound Rules (for step 3, you’ve to choose Outbound Rules rather than Inbound). Make an attempt to open QuickBooks desktop again in multi-user mode. You can also try over your network to check if the issue has been fixed

If you’re receiving errors or issues with connectivity, you shall create exceptions to programs QuickBooks uses in Windows Firewall.

Read Also: How to Fix QuickBooks Error Code 80070057?

Solution 2: Consult with your IT professional

Perform this step only if you are aware of the process and steps of configuring firewall, antivirus and other third-party programs. If you require assistance for this, you can consult with our certified QuickBooks ProAdvisors or talk to your IT professional.

Sometimes default setting of systems and antivirus security which is set by the user for Internet security and firewall may stop and prevent the QuickBooks or other important components from downloading the updates as they might consider them as a threat or malicious file. So here, you need to recheck your settings and validate that is not the case.

What steps should you take for this?

  1. You need to further verify the configuration of your Internet security and personal firewall software settings
  2. Ensure that the Ports 80 and Port 443 must be enabled, and the access must be provided to the following files
AutoBackupExe.exeDbmlsync.exeQBDBMgrN.exeFileManagement.exe
DBManagerExe.exeQuickBooksMessaging.exeIntuitSyncManager.exeFileMovementExe.exe
QBServerUtilityMgr.exeQBDBMgr.exeQBCFMonitorService.exe
QBLaunch.exeQBGDSPlugin.exeQBW32.exe

Important: If all these ports are used by some other processes (which is not very likely), the QuickBooks Database server manager utilizes a fallback port, 56719.

See Also: How to Fix QuickBooks Error 6129, 0?

Solution 3: Manually download and install the updates

You have two option to download and install the updates in QuickBooks desktop 2023.

Download from the Internet:

  • Open the Downloads & Updates page.
  • Go to Select Product drop-down and select your QuickBooks Pro
  • Moreover, select the right version or year from the Select Version pop-down
  • Now Select Search
  • Select “Get the latest updates” and then click on Save or Save File to download the update
Update quickbooks in order to resolve QuickBooks desktop pro update errors
  • After the download is over, further double-click on install the update
  • Later on, restart system after the installation is complete

If you have to manually install updates across your network, here is how you can do that:

Option A: Use another computer to access the install file on your computer.

Option B: Copy (CTRL+C keys) the install file to a flash drive and then to another computer.

Download and install a manual update from here

Download from within QuickBooks Desktop:

  • In File menu, select Close Company/Logoff. (If you open more than one company file in QuickBooks Desktop, do this step for every company that is open.)
  • Return to the File menu and click Exit
  • Moreover, select QuickBooks icon on your desktop and do a right click, now click Run as administrator
  • While you are on the No Company Open screen, open Help menu and select Update QuickBooks
Update QuickBooks Desktop - Screenshot 1
  • Go to the Options button and select Mark All and then click on Save
  • Tap on Update Now and then check the Reset Update box
  • Click Get Updates button
How to update quickbooks - Automatic update (Screenshot)
  • After you receive “Update Complete” on your screen, close QuickBooks Desktop
  • Reopen QuickBooks Desktop and if prompted to get the message to install updates, click Yes
  • After the installation is over, restart your computer

Solution 4: Accessing QuickBooks desktop as admin

Often the update errors in QuickBooks pro can be experienced if the user isn’t having admin credentials to install the latest QuickBooks version. Thus, it is suggested to run QuickBooks as admin. The steps you can perform here are as follows:

  • The first step is to exit the QuickBooks desktop
  • After that, turn of the computer
  • Once done with that right click menu and find QuickBooks
  • Now, select run as admin
  • And perform the steps that appear on the screen

Solution 5: Configure the internet settings

  • Initially, the user needs to head to the help menu and then select the internet connection settings
  • After that select use my computer’s internet connection settings to establish a connection when this application accesses the internet
  • The next step is to click on next tab
  • Head to the advanced connection settings
  • Followed by heading to restore advanced settings
  • Now, click on done
  • To end the process update QuickBooks desktop software again

Solution 6: Checking the date and time on PC

  • Under this process, the user needs to right click the system clock on the desktop screen and then select adjust date/time option.
  • Once done with that select the change date and time and also write the current date and time.
  • After that click on ok twice.
  • Now, close and open the QuickBooks program again
  • Followed by running the update process of QuickBooks.

Solution 7: Closing multiple instances of QuickBooks on the same system

QuickBooks update errors can be seen if the user has more than one installation of the QuickBooks desktop software of the same version year installed on the same system. Here, the user is recommended to download and install a manual update for one or more versions.

Solution 8: Installing digital signature certificate

Often outdated digital signature certificate can trigger this issue in QuickBooks. The steps to eliminate this are as follows:

  • Under this process, the user needs to first move to C:\Program Files\Intuit\QuickBooks.
  • After that click on QBW32.exe and also choose the properties tab
  • Once done with that head to the digital signature tab and also ensure that Intuit is selected in the signature list
  • Select the details tab
  • Now click on view certificate option in the digital signature window
  • And choose the install certificate option
  • The next step is to click on next tab till the finish tab appears.
  • Hit finish tab
  • And restart the system
  • The last step is to redownload the update for QuickBooks

Solution 9: Use Quick fix my program

  • This process requires you to install QuickBooks tool hub from the intuit website
  • After that, move to the QuickBooks tool hub and then move to the program problems tab
  • Now, click on quick fix my program tab
  • And let the scan process end
  • The user needs to reopen QuickBooks and the company file after the scan ends
  • The last step is to install the update after downloading it and check if the issue is rectified.

Solution 10: Running QuickBooks install diagnostic tool

  • The user is first required to relaunch QuickBooks tool hub
  • After that click on installation issues tab
  • And choose QuickBooks install diagnostic tool
  • The tool will start trying to fix the installation issues
  • Now, reboot the system after the program has fixed the install issues

See Also: Fix Overflow Error in QuickBooks Desktop

The above-mentioned steps shall help the users to fix QuickBooks desktop pro update errors. However, if you have any query or you require any suggestion, you can dial our QuickBooks support helpline i.e. +1-888-510-9198 for quick and precise solutions.

Our team will provide you with the best possible information related to any kind of QB associated issue.

Frequently Asked Questions

How do I reset QuickBooks update?

To reset update in QuickBooks, one simply needs to open QuickBooks Desktop. And then, head to the Help, and choose Update QuickBooks Desktop. After that go for Update Now. And choose the Reset Update checkbox. This will reset the update.

How to fix QuickBooks installation errors?

Installation errors are often visible when installing QuickBooks. You can fix the installation errors by using the install diagnostic tool.

What is QuickBooks tool hub?

Intuit the developer of QuickBooks offers tons of tools to eliminate issues when using QuickBooks. QuickBooks tool hub is a one-stop destination for all the tools. One can easily download it from the official Intuit website and access to different tools.

How to fix errors in QuickBooks?

Experiencing errors in QuickBooks is quite common. There are certain set of steps that you can perform to eliminate every error in QuickBooks. You can also contact our QuickBooks support team for any technical assistance.

 

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How to Re-sort Lists in QuickBooks Desktop for Windows?

How to Re-sort Lists in QuickBooks Desktop for Windows?

Did you just re-sorting QuickBooks lists or planning to do it? In this article, we will discuss the process and benefits of QuickBooks re-sorting. Re-sorting QuickBooks is a simple way to fix a number of issues that occurs in QuickBooks for Mac or Windows operating systems. While using QuickBooks, one may face a lot of errors disturbing the work of the business and causing unnecessary delay. Sometimes, rebooting the system, restoring a company files, rebuilding data helps to resolve the issue but these are not of rescue all the times.

For queries you can get on a call with our experts using our helpline number i.e. +1-888-510-9198.

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When do Re-sorting QuickBooks Lists help?

Understanding the need to re-sort QuickBooks lists is essential. Here are the points where QuickBooks lists would help.

  • List is out of order
  • New entries appear on the top of the list
  • Items of reports are out of order
  • Account numbers in Chart of Accounts can’t be turned on
  • No transactions are displayed in the appropriate Center when customer, vendor or employee are highlighted
  • The name filter in the drop-down of Advanced Filter doesn’t work properly
  • Also, the ‘quick-type’ feature doesn’t work properly

In this case, you shall start re-sorting the list as this will help rebuild the index wont actually change any information.

Some Important Points to be Noted

  • If a QuickBooks user has access to the list, he/she can re-sort the list easily
  • Once the list is re-sorted, close QuickBooks and reopen to check if the problem has been resolved
  • Rearrange the lists and also note that manual changes will be lost

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Edition list which is to be toggle from and to (Re-sorting QuickBooks lists)

The following is the list which you need to toggle:

  • The GeneralList
  • The Accountant
  • For the Contractor
  • The Manufacturing and Wholesale
  • The nonprofit list
  • All the Professional Services
  • The Retail

Re-sort master name list in QuickBooks for Windows

This is the list of your customers’ jobs, vendors, employees, and other names. You can re-sort them in different ways.

From the Banking menu

Vendors, Customers, Employees and other Names

QuickBooks is the software that contains a master name list that has the names of vendors, customers and employees. These lists can also be re-sorted separately. You can find the master name list easily:

Open ‘Write Checks‘ window from the Banking menu, put cursor in ‘pay to the order of field press ‘Ctrl + L‘ keys and open the list. This will open the master name list. Check the Include Inactive checkbox and click Name dropdown button, select ‘Re-sort list‘. Now choose OK button and close the company file. At last, open the company file.

From the General Journal Entry window

When you find that the user account does not have any banking permissions, then you can do this in ‘Make General Journal Entries‘ window from the Company menu, After that choose the Name column, then press Ctrl+L keys on your keyboard. Now choose the Include Inactive checkbox. In case it displayed as grayed out, there are no inactive names. Next, choose the Name ▼ dropdown and then choose the Re-sort List. At last, hit a click on OK key

Time/Enter Single Activity Window or Advanced Find window. This will help you re-sort the individual customer, vendor, and employee list.

From the Find window

You can use this if you don’t have banking permission.

  • From the Edit menu and choose the Find opt.
  • After that choose the Advanced tab.
  • Next, now from the Filter list, choose Name opt and choose the Name ▼ dropdown and then press Ctrl+L keys on your keyboard.
  • You need to choose the Include Inactive checkbox. In case if it is grayed out then there are no inactive names.
  • After than choose the Name ▼ dropdown and then choose Re-sort List again and hit a click on OK.
  • Finally close your company file and reopen it again.

Also See: Steps to Install Multiple QuickBooks Desktop Versions on One Computer

Re-sort lists in QuickBooks for Windows

Chart of Accounts, Payroll Items and Items

There are many lists in the Lists Menu which can be sorted by opening them from the Lists menu, selecting the re-sort List, clicking the List button, and include inactive checkbox. In case, you do not find the re-sort option in the Lists menu, you would definitely find it in the View menu.

In case you have saved your Item List or Chart of Accounts numerically, QuickBooks re-sorts them based on their first three digits.

Re-sort Lists in QuickBooks for Windows

To make sure to sort them in order, you can add 1 to 3 digit number prefixed to each item or account number.

Re-sort lists in QuickBooks for Windows 2
  • From the Lists menu you need to choose the list you need to re-sort
  • After then choose the Include Inactive checkbox.
  • Next, navigate to the View menu and then choose Re-sort Lists.
  • After that hit a click on OK button and close and reopen your company file.

Memorized Reports

Memorized Reports also face re-sorting problem and sometimes, this can be troublesome in QuickBooks.

  • Select Reports and then Memorized Reports in the main menu bar
  • Click on the Reports button in the lower left corner and select Resort List

Memorized Transaction List

The below set of steps can be performed to sort the memorized transaction list.

  • The first step is to click on the lists tab in the top menu bar
  • After that, click on memorized reports from the list of options
  • The last step is to click and hold the keys once you choose the memorized transactions list

Related Article: How to Fix QuickBooks Error Code 6144 82?

Resorting the Payroll item list

  • The user needs to first choose the lists from the QuickBooks menu bar
  • After that choose the payroll item list
  • Make sure to include inactive checkbox, it must be checked
  • You can re-sort list which can be accessed from the menu bar by selecting view first tab
  • If the prompt flashed on the screen is “Äre you sure you want to revert this list to its original order?” appears, then you need to click on ok tab.

Re-sorting QuickBooks lists for Mac

Re-sorting Lists helps with QuickBooks for Mac.

  • If you want to find the master name list, open Write Checks window.
  • Put cursor on Pay to the Order of field, holding Command/Apple key down, and press L key to open the list.
  • Also ensure that all the names are selected.
  • Go to Edit and select re-sort List.

Re-sort your customer list

  • Go to the Customer Center and choose Edit at the top left of QuickBooks
  • After that choose Re-sort List and hit a click on OK button

Re-sort your master names list

  • From the Banking menu, choose the Write Checks option
  • Place the pointer in the Pay to the Order Of field
  • On your keyboard, press cmd ⌘+L key and choose the All Names checkbox
  • Now choose Edit at the top left of QuickBooks
  • At last, choose Re-sort List and choose OK button.

Re-sort chart of accounts, items, or classes list

  • From the Lists menu, choose either Chart of AccountsItems, or Classes
  • Next, choose the All Names checkbox and select Edit at the top left of QuickBooks
  • After that choose Re-sort List and hit a click on OK button

Also See: How to Fix QuickBooks Error Code 6175?

Final Note..!

I Hope you found this article helpful. However, if you are unable to re-sort QuickBooks lists, then we can help you with this. Just contact us at our QuickBooks support number i.e. +1-888-510-9198 and our experts will guide you the right way.

FAQs

How to create resort lists in QuickBooks desktop?

The below set of steps can help in creating resort lists in QuickBooks. Let us have a look:
·         The very first step is to head to the list menu and choose it
·         Now, select one from all either chart of accounts, items, or classes
·         After that click on all names checkbox
·         And select the edit tab
·         Click on re-sort list option
·         Also choose the resort list
·         And click on ok tab to save the changes

How to sort category in QuickBooks?

Check out the steps below to sort the category in QuickBooks:
·         The very first step is to head to the expenses tab
·         And choose the filter option
·         Now, from the drop-down category to select the type of category as per the requirement
·         The last step is to click on the apply tab to apply all the changes

Which lists are included in QuickBooks lists?

The lists are where the things you use in just about any transaction live. For example. The “Bill to” name, item, description, rate, tax, payment terms, customer message, anything you select from a pull-down list, are all set up on a list.

 

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How to Setup QuickBooks Online Bank Reconciliation: Process & Overview? [Guide]

How to Setup QuickBooks Online Bank Reconciliation: Process & Overview? [Guide]

In many previous posts, we have already discussed the QuickBooks online bank reconciliation and what is its necessity?? With the help of this technical and informative article, we are going to let you know about the procedure to set up Bank Reconciliation in the QuickBooks software.

Before we start this discussion, it is really very important to understand the reports in the accounting process. As we are familiar with the fact that before applying for anything you should have some knowledge about it. Here, through this article we will endow you with the general idea of reports generation after online QuickBooks bank reconciliation that will assist you to understand it in a better manner.

However, If you are thinking about hiring a certified bookkeeper or ProAdvisor, you can hassle free connect with our QuickBooks customer support team at +1-888-510-9198.

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What is Reconciliation?

Well, reconciliation is basically a process that notes the similarity and dissimilarity between two sets of records to examine that accounting records are correct and accurate. Moreover, a reconciliation basically assists in disclosing accounting errors and resulting transactions. In order to avoid the mismatching of account, reconciliation plays a vital role. There are also a few types of accounts that are incorporated in a business It is crucial for a business to perform reconciliation procedure for the main accounts, which might include:

  1. Sales and Purchases accounts
  2. Inventory
  3. Cash account
  4. Trade receivables and account payables

How to Reconcile Your Accounts in QuickBooks?

Don’t be anxious with the term Reconciling & why it is necessary? Reconciling is a process that lets you tohandle the bank account effortlessly & in an appropriate way with no perplexity. After reconciling the bank/credit card account you can simply compare the beginning balance & all the transactions listed within the QuickBooks company file. Later, you will be able to contrast monthly reports/statements that have been created by a bank or credit card company. At this point in time, you can ensure that it matches & also saves precious time.

Watch this video to understand easily the process for Reconcile Your Accounts with in QuickBooks Desktop US version.

What is the Need of QuickBooks Online Bank Reconciliation?

It is a systematic way of comparing the data entered by you in QuickBooks with the physical data that clears the account. If you forget to enter any data entry into QB software this can lead to great data damage in the whole accounting system.

Hence, it is essential for us to identify the missing entry. This is the main reason why a lot of small business owners utilize the running bank account balance feature in the QB software that investigates every missing data entry.

Reconciliation is highly recommended to be done on a regular basis. As a result, all the discrepancies between the record & bank record can be fixed.

There possibly a query that might pop up in your mind that is – how can I reconcile into the QuickBooks online? Don’t you worry about it…! You swiftly reconcile the accounts in QuickBooks Online. After the bank account reconciliation, your account starts giving most of the details associated with the transactions.

You attach the oldest bank reports/statement that hasn’t been reconciled & you will contrast the monthly bank statement with the registered transactions within QB software and that difference among them supposed to be ZERO! Now the reconcile procedure is done.

You should further match each of the deposits in the bank report to those important to the bank statement. If you have planned a deposit that the bank had not yet collected along with an activity the month, list this deposit as reconciling detail/information that supposed to be added to the bank’s ending cash balance for the account.

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6 Easy Ways to Set-up QuickBooks Bank Reconciliation Online

Below are the 6 ways to set-up the QuickBooks online bank reconciliation:

Step 1: Go to the Reconciliation Menu:

  • First, you should select the “Reconcile” tab from the home page. Later, tap on the “Gear” icon which is at the left-side of the company name & then, hit onto the column heading Tools & choose the “Reconciliation” icon.
Reconciliation Menu in QuickBooks - Screenshot

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Step 2: Choose the Bank/Credit Card Account

  • In the drop-down list, select the bank/credit card account which you wish to reconcile.
Choose the Bank or Credit Card Account - Screenshot
  • After choosing the account, further click on the “Reconcile Now” tab.
Reconcile Now Option - Screenshot

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Step 3: Enter the Statement Details

  • Verify the copy of bank report/statement of the account you are willing to reconcile with QuickBooks software.
  • Make a note of the statement End date & the Ending Balance amount.
Entering the statement details - screenshot
End Date:
  • Go back to the QuickBooks Online, hit onto the Reconcile overlay. In the “Calendar” drop-down mention the Statement End Date.
Clicking on the End date - Screenshot
Ending Balance:
Check the ending balance - Screenshot
  • Go to the Reconcile overlay, type-in the statement with Ending Balance and later, hit onto the “OK” tab when the whole process is done.

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Step 4: Begin Match Expenses

Start and Match Expenses - Screenshot
  • Verify the bank account Transaction history for the statement & see the financial transactions.
  • Open the “Reconcile window”, then match each and every financial transaction from the bank report/statement with items in the list, you obviously match the entire transactions & checking the box to the right of each transaction to match.
match the entire transactions - screenshot
Statement Ending Balance
  • It shows you the amount which you have entered in your bank/credit card statement.
Beginning Balance
  • This is the end balance from last month’s statement.
Cleared Balance
  • When you commence reconciling each and every item, this amount will change depending upon whether you have chosen a payment or a deposit transaction.

Payments

  • Payments will rise when you choose the payments to reconcile from the detailed transaction section given below.

Deposits:

  • When you choose deposits to reconcile from the detailed transaction below this transaction will amplify.

Difference:

QuickBooks Online estimates the variation. It demonstrates the result among your statement balance & the cleared balance, the difference is zero is a good result for you.

We share an instance with you for better insight, while spending money with QuickBooks Online so you confirm overall withdrawals or payments on the bank statement ($2548.25) match the total withdrawals we have cleared in QuickBooks ($2548.25). If it happened, you can move onto the next step.

Sample Bank statements (For Example)
Beginning Balance on 1/1 $150.56
Deposits/Credits4,158.24
Withdrawal Debits– 2548.25
Ending balance on 1/31$1760.55

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Step 5: Finish Reconciliation

  • If you achieve the ideal difference value at the bottom – zero. Also, hit onto the “Finish now” icon to create the bank reconciliation reports. Thus, the QuickBooks online bank reconciliation process will be completed.
Finish Reconciliation in QuickBooks - Screenshot

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Step 6: Examine the Reconciliation Report:

  • Now look thoroughly at the Reconciliation Reports, navigate back to the “reconcile” section where you will notice the reconciliation entered by you, and hit onto it to open the detail window for checking purpose.
Examine the Reconciliation Report - Screenshot
  • Then, hit onto the “Run Report” tab to open detailed information about the reconciliation.
Reconcile Steps - Screenshot
  • In the accounting process, the report plays a significant role in decision making. Reporting assists us to examine the data we have entered in reconciliation. It also guides us to keep the transactions record that can be requisite in the future.
  • If you would like to print the QuickBooks Online bank reconciliation reports, you can press click on the report window & print the reconciliation report.
print the QuickBooks Online bank reconciliation reports - screenshot

Important: You can create a folder which names Bank/credit card account also that can save all bank reconciliation reports in it.

Other Method to Get the Detailed Report

Checkout the steps are given below: –

  1. Search the reconciliation report, hit onto the “Gear” icon.
  2. Choose the “Reconcile” tab, from the drop-down menu,
  3. Furthermore, from the upper right corner of the window, select the “Reconcile History” icon.
  4. From the account drop-down, choose the “Account” icon.
  5. Moreover, click on the “View report” under the “Action” tab to open the report.
  6. Finally, to print the report click on the “Print” tab in the upper right corner of the report.

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Conclusion

Hopefully, this article will be beneficial for you to properly understand the QuickBooks Online Bank Reconciliation. However, if some doubts still remain in your mind – you can clarify those with the help of QuickBooks payroll phone number .i.e. ++1-888-510-9198.

FAQs Related to QuickBooks Online Bank Reconciliation

How does reconciliation work in QuickBooks online?

When you reconcile, you compare our bank statement to QuickBooks for a specific period of time. The difference between both should be zero. However, at times processing payments can cause a gap.

How to upload bank statements to QuickBooks Online for reconciliation?

You can perform the below steps for accounts connected to online banking.
1. At first, choose bank transactions from BOOKMARKS
2. Now, choose the blue tile for the account you want to upload the transactions into.
3. Further, go for the link account dropdown and then upload from file.
4. Once done with that, choose drag and drop or select files and the file you downloaded from the bank.

What are the different types of reconciliation?

There can be five primary types of account reconciliation namely: Bank reconciliation, vendor reconciliation, business-specific reconciliation, intercompany reconciliation, and customer reconciliation.

Can you reconcile daily in QuickBooks Online?

Well, you can reconcile the ending balance of each transaction or each day’s activity.

 

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How to Install or Uninstall the Plugins in QuickBooks?

How to Install or Uninstall the Plugins in QuickBooks?

QuickBooks is a versatile tool that has been created to operate numerous business operations such as accounting, tax filing, bookkeeping, and payroll. The Tax 1099.com QuickBooks Desktop plugin didn’t update automatically with the latest QuickBooks version, 1.5.2, as in November 2016 and the version have helped many new versions to flourish.

In today’s informative article, we are going to discuss ‘how to install/ uninstall the plug-in on the QuickBooks Desktop?’.

Anyone with the older version and it also gets installed which makes complete with the steps below to uninstall with the old version and also install the new one. The subsequent updates loads automatically and with the new version of the plug-in.

The plug-in works with the versions as far as 2010 along with QuickBooks 1099 Wizard which is called completing the process. Also up to the year 2015, 2016, and 2017 with accountant and enterprise along with no newer versions.

NOTE:  If you’re QuickBooks Desktop is hosted on a server or just through a hosting company. You may also need to see your IT person. The process can also host a company. Or you can directly get in touch with the QuickBooks Support team immediately..!

What are plugins in QuickBooks?

Plugins have the log of every entry in a detailed format that is either sent or not delivered to QuickBooks. They can be send to any entry in QuickBooks online easily. Often all orders are send to QuickBooks by default. However, if you can use setup roles and filters to restrict the number of orders sent to QuickBooks. In order to add a plugin to QuickBooks, you just need to head to the import tab available on the left menu of the QuickBooks desktop icon. Then select the QuickBooks desktop plugin and use the button displayed on the top in order to download the particular zip file that has the guidelines for the plugin and the exe file which will help to install the plugin.

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How to Install/Uninstall the plugins QuickBooks Desktop?

The following steps will help you to understand the process for installing/uninstalling the plugin on QuickBooks desktop.

Verify Version of Plug in:

  • At first, in the QuickBooks Desktop go to the “Menu” tab => Click on the “Vendors” tab => “com E-FILE” => “About” tab.
  • If Version 1.5.2 is shown. You have the latest version and it does not need to reinstall.

Uninstall the plugins:

  • At first, open the desktop and go to the “Add/ Remove Program” option or “Apps & Features” page.
  • You can see it by moving to the “Home” page => “Settings” tab => “Apps & Features” in the Windows.
  • After that, search the program or app named with ‘QB Plug-in’ and ‘QBFC Plugin’.
  • Then, click or right-click on the program/ app named ‘QB Plugin’ & ‘QBFC Plugin’ and then select the “Uninstall” option.
  • After that, confirm that you want to uninstall the program/app in the pop-up window.
  • When uninstalling complete, you will receive a message. The program/ app have got uninstalled.

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Download the Plugin and Install the Plugin:

  • At first, one needs to deactivate the antivirus/ firewall system which temporarily while downloading.
  • After that, one could sign into the TAX1099.com.
  • After that, go to the “Import” tab => “QuickBooks Desktop” icon on the left “Menu” tab.
  • Then, click on the “QuickBooks Desktop Plugin” icon.
  • After that, use the button at the top to download the zip file containing the instructions for the plug-in and the executable (.exe) file that will install the plug-in.

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Install the Plugin:

  • At first, close the QuickBooks Desktop application that you have open before installing.
  • After that, disable with the ‘Antivirus/Network firewall program’ while installing the plug-in.
  • Then, extract/unzip the files that you have downloaded.
  • After that, double-click the .exe file to install the plug-in, if you have Windows 7 or Vista operating systems, you will need to right-click the .exe file & use the “Run as administrator”.
  • On the certificate pop up, choose the 3rd option (Yes, whenever the QuickBooks company file is open) and check the box which is next to “Allow” icon, this application to access personal data…!
  • That completes the installation of the plug-in.
  • Activate the antivirus/network firewall.

Why install plugins in QuickBooks?

Plugins are basically third-party software components that can be installed in QuickBooks to enhance its functionality and capabilities. These plugins are designed to work with QuickBooks and further provide additional features and services which makes your task easier, that are not available in the standard QuickBooks software.

These plugins are meant to extend the software’s functionality and customize it to better fit the specific needs of a business. They can further provide features such as advanced reporting, inventory management, e-commerce integration, time tracking, credit card processing, and some accounting procedures as well as many other tasks.

Using these plugins, you can also help streamline workflows and automate tasks, which can save time and increase efficiency. They can further help businesses get more out of QuickBooks an optimize their accounting and financial management processes.

Why do users fail to uninstall plugins?

Often user fails to uninstall plugins in QuickBooks due to many reasons listed below:

  • Insufficient permissions
  • Incomplete installation
  • Corrupted plugin files
  • Conflict with other software
  • Improper uninstallation

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Conclusion!

Hope that we endow you complete insight of the topic ‘how to uninstall and install the plug-in on QuickBooks Desktop’ has been resolved. For more information, you call us to our QuickBooks online support team at ++1-888-510-9198.

Thanks for visit us. Your always welcome on our website. We regularly shares blogs, ideas and latest news about the accounting and bookkeeping related issues and their fixation.

 

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