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Install QuickBooks desktop 2016 – A Comprehensive Guide

Install QuickBooks desktop 2016 – A Comprehensive Guide

Are you searching for the process to install QuickBooks desktop 2016? If yes, then reading this article till the end will definitely help you in doing so. QuickBooks accounting software is available in various versions, one of which is QuickBooks desktop 2016. The features of the QuickBooks 2016 version have different modules from the rest of the versions and is available in premier, pro and enterprise edition. It allows a user to manage various accounting and bookkeeping solutions, involving, invoice management, payroll management, vendor management, and inventory management. Moreover, it helps in the calculation of income, expenses, tax, profit & loss, etc. To get a future knowledge about this software, version and installation, make sure to read the article till the end. Or feel free to contact us at +1-844-405-0907 and let our experts answer your queries immediately.

System requirements

Before performing the steps to download and install the software make sure that your system is compatible enough to work properly with the software. Thus, make sure to keep up with the following system requirements.

Operating Systems Generally Supported:

  • Windows 7, all editions including 64-bit, natively installed
  • Windows 8.1, all editions including 64-bit, natively installed
  • Windows 10: People often ask “Is QuickBooks 2016 compatible with windows 10?”. And the answer to that is “Yes”. But please note that Enterprise 16.0 R7 and QuickBooks 2016 R7 are only compatible with Windows 10.
  • Windows Vista (SP2 or later), all editions including 64-bit, natively installed
  • Windows Server 2008 R2, Windows Server 2008, and Windows Server 2003 (SP2) * including 64-bit, natively installed
  • Windows Server 2008, 2011, 2012 Windows Small Business Server 2011, small Business Server 2008.

Also See: What are the System requirements for QuickBooks desktop 2022?

Database Servers:

Windows: natively installed & Windows 7 or Vista (SP2) with UAC on Windows Server 2011, Windows Server 2008, Windows Server 2008 R2, Windows Server 2008- Terminal Server Config, Windows Server 2003 (SP2) *, and Windows Small Business Server 2008.

Server RAM requirements

  • 0-5 Users: 8GB RAM
  • 10+ Users: 12GB RAM
  • 15+ Users: 16GB RAM
  • 20+ Users: 20+GB RAM
  • Display optimized for 1024 x 768 screen resolution or higher with up to 2 Extended monitors
  • 4x CD-ROM drive required for CD installations
  • Internet Connection is required
  • Best optimized for Default DPI setting (96 DPI or 100%)

Also, medium DPI (120 DPI or 110%) is supported to ensure an optimal experience for 110% scaling.

Hardware and Software Requirements:

  • At least processor required: 2.4 GHz.
  • At least RAM needed: 4 GB, though 8 GB is highly recommended.
  • Display resolution required: 1024 X 768.
  • 4x CD ROM drive.

Disk Space Requirements:

  • 5GB of disk space (additional space required for data files)250 MB: For Microsoft .NET installation. This will be required for better work experience with QuickBooks.
  • Additional requirements for Intuit Data Protect in QuickBooks Connected Services offerings
  • Additional software: 250 MB for Microsoft .NET 4.0 Runtime, provided on the QuickBooks CD.

Also Read: QuickBooks Desktop 2020: What’s new and improved

Microsoft Office:

  • Office 2010 and Office 2013/365 (including Outlook 2010 and Outlook 2013) are both on 32 and 64 bits.  (Note:  Office 365 is only supported when it is locally installed, not the web version.)
  • Preparing letters requires Microsoft Word 2013, 2010, or 2007 (32 bit)
  • Exporting reports requires Microsoft Excel 2013, 2010, or 2007.
  • Contact Synchronization with Microsoft Outlook requires Outlook 2013, 2010, or 2007.
  • Synchronization with Outlook requires QuickBooks Contact Sync for Outlook (the download is available at no charge).
  • Contact Sync does not work with the Microsoft Business Contact Manager Outlook plug-in. If a sync is performed, duplicate records could result 
  • QuickBooks Point of Sale 2014 (V12.0), V11.0, V10.0
  • Adobe Acrobat Reader: Business Planner functionality and viewing forms require Adobe Acrobat Reader 5.0 or later.
  • Payroll and other online features and services require Internet access with at least a 56 Kbps connection speed (DSL or cable modem recommended).
  • TurboTax 2016 and 2014 (Personal and Business)
  • Lacerte 2016 and 2014.
  • Pro-Series tax years 2016 and 2014.
  • QuickBooks for Mac 2016.
  • Gmail, Yahoo Email, Windows Mail, Hotmail, and AOL.
  • Internet Explorer 11, 10, and 9.

Firewall and Antivirus software compatibility:

  • Windows 8 and 8.1 Firewall (all editions)
  • Windows Server Firewall (all editions)
  • Windows 7 Firewall (all editions)
  • Microsoft Security Essentials
  • Windows Vista Firewall (all editions)
  • Windows Defender
  • Avast
  • ESET
  • Symantec
  • Avira
  • McAfee
  • Bitdefender
  • Kaspersky
  • Norton
  • AVG
QuickBooks Desktop 2016 - Package Image

How to Download QuickBooks Desktop 2016

In order to download the QuickBooks desktop 2016, the user is required to perform the steps below:

  • The very first step is to head to QuickBooks Intuit website and open its download page
  • The user is suggested to enter in the necessary details
  • And then click on search tab
  • This will open the download page where the user will have to click on download tab
  • The user is then supposed to save the file where it can be accessed easily
  • Once done with that, open file explorer and head to download folder
  • Also, look for the installation file that is having .exe extension
  • The file must be complete without having any issues or problems.

You might also like: QuickBooks Desktop 2018 – What’s New & Improved Features in it

Steps to Install QuickBooks Desktop on Your Computer

After performing the above steps, the user can perform the install steps for installing QuickBooks 2016 successfully.

Step 1: Install QuickBooks Desktop

  • At first, open the file named QuickBooks.exe.
  • Perform onscreen instructions which will be prompted to you.
  • Accept the software license agreement and select the Next button.
  • Finally, type in your Product and License numbers and hit the Next tab again.

Step 2: Choose Which Install Version is Right for Your Business

  • The user needs to first open the File Explorer, locate the downloaded QuickBooks installation file
  • After that, double-click on it to start the installation process
  • The window of installation opens up on your screen
  • Carry out the onscreen steps
  • And accept the license agreement for proceeding with the software installation
  • Click on next
  • Enter the product and license key when needed
  • Hit next tab
  • Pick the option that you want to, when asked for the type of installation. The type of installation and its detail steps are as follows:-

Custom and Network Install:

  • This option will work in the following case:
    • Hosting your file on Server
    • Set up a Multi-user network
    • Installing QuickBooks in any other location instead of the default location.
  • Select this installation type named Custom and network install
  • Hit the Next button to continue
  • Click on How you use the QuickBooks
  • Open up screen click on change installation location
  • Choose the browse option to start the search for a location and go for it
  • This will start installation after you click on next tab
  • Tick-mark the checkbox
  • Choose Finish button to close this window
  • The QuickBooks software opens up automatically.

Also See: How to Setup QuickBooks Desktop 2019: Advanced & Enhanced Functionality?

Express install:

  • This option is valid for:
    • Installing QuickBooks on a single system
    • New user to QuickBooks
    • Again, install the software into your system.
  • Choose the type of installation named Express Install
  • Click the next button
  • Tap on the Install button to start the installation
  • When the installation is done, click on the Open QuickBooks option
  • Hit finish tab
  • Then it opens up the QuickBooks Desktop 2016 as you choose to open QuickBooks after complete installation.
Demonstration of QuickBooks Desktop 2016 products

Step 4: Activation of QuickBooks Desktop 2016

Once the download and install are done, perform the steps to activate the software.

  • Open the software by clicking on hep menu
  • And then select activate QuickBooks desktop
  • Perform the onscreen steps to activate
  • Also, check the details shown to you
  • After that, you are done and the software is activated and ready to use.

This was all you need to know to successfully download and install QuickBooks desktop 2016. However, if the user faces any sort of difficulty at any point of time, then in that case contacting our technical support team at +1-844-405-0907 is recommended. We are a team of technically sound professionals who work round the clock to provide the best possible support services in least possible time.

You might also like: How to Install and Setup QuickBooks Desktop?

Also Read: How to Fix QuickBooks Installation Errors for Windows and Mac?

How to Repair or Uninstall QuickBooks Desktop 2022?

How to Repair or Uninstall QuickBooks Desktop 2022?

Interested in finding out the right procedure to repair or uninstall QuickBooks Desktop 2022? If yes, then make sure to read the segment till the end. The new upgrades might be accompanied by some sort of setbacks and might bring a repair message with QuickBooks desktop 2022. This is when the user might have to perform the right set of steps to repair and uninstall QuickBooks. The user will have to for the next tab on the pop-up message and then start with the repair process. Once the repair process ends, the user will have to hit finish tab. To know more about reinstalling and repairing QuickBooks desktop 2022, make sure to go through this post till the end. Or the user can also contact our QuickBooks Enterprise Support professionals using our toll-free i.e.  +1-844-405-0907.

Read Also: How to fix QuickBooks abort error?

Steps to Repair QuickBooks Desktop 2022

Before the user performs the steps to repair QuickBooks desktop, it is very much important for the user to note that only a windows admin can carry out the steps to repair the software. Repairing the software resets it to the default installation state without any added updates. If the automatic updates option is enabled, then the software will download the updates on its own. If not, the user will have to perform the update procedure manually. This can be done using the steps below:

  • The very first step is to move to the help menu
  • After that select the update QuickBooks option
  • The next step is to restart QuickBooks after the download process ends 

Do you have to uninstall the current or earlier version of QuickBooks?

Well,  the answer to this common question is that the 64-bit systems have been in the market for a while now, and they definitely work smoothly with the 32- bit versions of QuickBooks. However, if for some reason the user get stuck due to this, then the user can uninstall the previous versions. Installing multiple QuickBooks desktop version on one system is not an issue,  so if the user isn’t facing any sort of compatibility issues,  then he/she can keep the multiple versions.

An example for the same can be as follows. A user might have a 32-bit version of QuickBooks and then choose to uninstall 64-bit QuickBooks desktop, then some of the files might be affected.

You may also like: How to Fix QuickBooks Error 6129, 0?

For 32-bit version of QuickBooks desktop uninstall QuickBooks desktop 2022

After the uninstall process ends, the user would be asked to repair the older QuickBooks version. In that case, the user should choose the finish option and let the uninstaller complete the repair of the 32-bit version of QuickBooks. It is suggested that do not cancel the repair or the next time when you will open QuickBooks, you might get a waring message about missing installation files.

Note: if you have automatic updates turned off, then you will be required to manually update after the repair.

Just in case you keep QuickBooks desktop 2022 and remove a previous 32 bit version of QuickBooks desktop.

  • When the user is able to uninstall the older QuickBooks version, he/she should open QuickBooks desktop 2022.
  • And then repair QuickBooks and also choose continue tab to proceed with the QuickBooks desktop 2022 repair.

It is essential to note that if you have automatic updates turned off, then you would have to manually update after the repair.

Read this also: How to Fix QuickBooks Error 17337?

Final Words…

By the end of the article, it is expected that the reader might be able to successfully repair or uninstall QuickBooks desktop 2022. However, if for some reason the user isn’t able to repair or uninstall QuickBooks successfully, then in that case contacting our Tech Support professionals at  +1-844-405-0907. We are a team of technically sound QuickBooks professional who work round the clock to provide best possible support services instantly.


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Fix Login Problems of QuickBooks online on chrome

How to Fix QuickBooks Mac Error Troubleshooting & Help?

Steps to Troubleshoot QuickBooks Update Error 15215

How to Fix data damage on your QuickBooks desktop company file?

How to Fix data damage on your QuickBooks desktop company file?

Learn how to resolve data damage on your QuickBooks company file

QuickBooks Data Damage is one of the chief problems that usually appear in software like QuickBooks. However, with some necessary manual troubleshooting steps, this problem can be resolved quickly to retrieve the data file/files. But it’s imperative for you to understand the minor setups and arrangements that trigger to resolve data damage on your QuickBooks company file issues.

Through this blog post, we intend to help you resolve data damage and data corruption problems with the manual solution best of our knowledge. You can also skip performing the troubleshooting steps provided herein and contact our QuickBooks enterprise support team at +1-844-405-0907.

Things to remember before proceeding

  • First of all, You need to ensure to run the rebuild and Verify Data Utilities on the same computer system.
  • After this, the Rebuild utility will make a backup of that file
  • Now you can save the file anywhere you want

Read Also: How to fix basic QuickBooks company file issues?

Fix data damage on your QuickBooks Desktop company file

Mainly there are two steps  to resolve this problem. You can take help from your IT professional or contact our error support team in case you get stuck somewhere by following given steps.

Step 1: Run the Rebuild Data Utility

  • Go to File menu, choose ‘Utilities > Rebuild Data
rebuild data - screenshot
  • Select ‘OK‘ button in the backup of the data of QuickBooks company file.
  • (There are chances that your computer will show that QuickBooks is not responding.) But if the cursor is moving, it means that Rebuild is going on. Let it complete.
  • When Rebuild is complete, Select ‘OK button.

You may also like: How to Fix QuickBooks Error 6000?

Step 2: Run the Verify Data Utility

  • Go to ‘File menu‘ and choose ‘Utilities > Verify Data
Verify and Rebuild data - Screenshot
  • Select ‘OK‘ if you get the message ‘QuickBooks detected no problem with your data‘.
  • If there is an issue with the data, you will get the prompt ‘Rebuild Now‘ or ‘View Errors‘.
Verify Results - Screenshot
  • Now, choose ‘Close‘ and perform the steps below:

Important Note: You can follow the steps below if you find yourself comfortable in reviewing the QBWin.log or QuickBooks.log file.

  • Find QBWin.log or QuickBooks.log files
    • Go to the ‘Tech Help‘ window if you are working with a support agent. Go to ‘Open File‘ tab, highlight the log file and select ‘Send log files‘ to Intuit Support. This will send the file as well as enable the agent to view the log files.
  • Now, check the log file
    • For Mac: Scroll down to the most recent verify information
    • For Windows: Search for start verify and locate the most recent file
  • In the opened file, you need to search by pressing ‘Ctrl+F keys’ for the start ‘Verify
  • Now, find the line which is LVL_ERROR, and look for it in check QuickBooks Learn & Support Site. Also you can see that there is a data damage top LVL errors library

Why should you use Verify and Rebuild features?

  • Encountering fatal errors while using QuickBooks Desktop
  • Discrepancies on invoices, bills and other reports that post negative values
  • Already deposited payment showing in the payment to deposit window
  • Some accounts are missing from the balance sheet
  • Some names are missing from lists
  • Few transactions are missing from the record
  • Checking if your company file is free from errors

You may also read: Steps to troubleshoot installation errors of QuickBooks desktop

Data damage troubleshooting for QuickBooks desktop Mac

If you are a QuickBooks Mac user then the below given steps will help you to resolve the data damage issues of QuickBooks:

Step 1: Re-Sort Files

Re-sorting the lists will help you putting your records back in order. In case you have changed the order of a list, resorting will do the needful.

Step 2: Identify Problem

Run the Balance Sheet in Cash and Accrual Basis

  • Go to ‘Reports menu‘, and select ‘Company & Financial‘ > ‘Balance Sheet Detail
  • Now, select ‘Options‘, choose ‘Accrual or Cash.
  • If you find that the total assets do not get equal with the liability and equity in all the reports, then you better determine the transaction which is causing the problem.
  • Take a backup of the company file, ‘Delete and re-enter‘ the transaction

After this, compare the Account report totals to the balances on Chart of Accounts:

  • Compare the open invoices to accounts receivable balance on the Chart of Accounts‘.
  • Compare the total in ‘Unpaid Bills report‘ to the ‘Accounts Payable balance‘ on the ‘Chart of Accounts
  • Now, backup your company file, delete and re-enter the transactions or you can also modify the transaction.

Read Also: How to Choose the Right Bookkeeping Services?

Step 3: Check Specific Accounts

There are two specific accounts which include:

  • Uncategorized Expenses:
    • To balance the transaction, rebuild will put out-of-balance transactions in this account. You may also see voided checks in this account
    • Other than voided checks, you will also find the transactions. Now, again delete and re-enter the transactions.
  • Undeposited Funds:
    • Go to ‘Activities‘, select ‘Make Deposits‘ and then, select all. Make sure that the total amount is equal to the balance shown for ‘Undeposited Funds‘ on ‘Chart of Accounts‘. Also, ensure that there are no deposits showing on the deposit.

Step 4: Merge the Damaged Accounts/Items/Names

  • Go to ‘Lists‘ and select ‘Chart of Accounts‘.
Chart of accounts - Screenshot
  • In the control key, select the account that has been damaged. Click on ‘Edit Account
  • Make sure you put an asterisk (*) on the name of account
  • Then, click on ‘Cancel
  • While holding the ‘Control Key‘, select any account and click on ‘New Account
  • Choose the type and enter the original name of the account having problem
  • Click ‘OK
  • Hold the ‘Control key’ and select original account. ChooseEdit Account
  • Now remove the asterisk and select ‘OK‘ button
  • Click on ‘YES‘ as this will confirm that you desire to merge the accounts
  • To merge items and names, the same steps will be followed as the ones followed for merging accounts

You may also like: How to Check QuickBooks Product Version and Release?

Step 5: Delete Customer Reports

  • Go to ‘Reports menu‘ and click on ‘Report Center
  • Select ‘Reports‘ you want to delete and click on name once.
  • Select ‘Red X‘ and click on ‘OKbutton.

Step 6: Delete Memorized Transactions

  • Go to ‘Lists‘ and choose ‘Memorized transactions
  • Go to ‘Edit menu‘ and choose ‘Delete memorized transactions
  • Click on ‘OK‘ and the transactions will be deleted.

See Also: How to fix QuickBooks error code 15218?

Final Words..!

We hope that the above-prescribed information is helpful for you to resolve data damage on your QuickBooks company file. In case, you are unable to perform the systematic steps of the solution or you seek expert assistance – dial our QuickBooks data recovery number i.e. 1-844-405-0907.


Read Also:

How to Troubleshoot QuickBooks Error 1335?

How to Fix QuickBooks Unable to Create PDF Issue?

Methods to troubleshoot QuickBooks error code 15227

How to Set-up Emails in QuickBooks Desktop Pro?

How to Set-up Emails in QuickBooks Desktop Pro?

Learn how to setup Email in QuickBooks Desktop Pro

QuickBooks is excellent accounting software and it’s best for mid-size business working and delivering till its fullest capacity. QuickBooks Desktop Products have many options like integrating your email with Outlook, Web-mail and QuickBooks mail. If you are currently using Google mail and you want to choose the webmail option but now cannot get it done with Google mail. Here, in this post, we have discussed how you can setup Email in QuickBooks desktop.

You may also read: How to set up, install QuickBooks desktop enterprise?

Configuration of your email service with QuickBooks desktop

You usually have various options for Email integrations like Webmail, Outlook and QB Email when you work with QuickBooks Desktop products. There is a chance that some people cannot get it to work with Gmail.

QuickBooks Email Options:

There’s a chance that you see all three options for Email in your QuickBooks Desktop preferences. Several versions of QB do not provide all three and even if you have a version which supports all three versions you might not see all the options on some particular computer installations.

  • WebMail- It was introduced by QuickBooks in the year 2011 and it allows you to connect via Gmail, Yahoo email or your own web-based email service.
  • Outlook- Outlook support is only there if you have already installed Microsoft Outlook on your computer. It is preferred email integration as it provides the greatest degree of control.
  • QuickBooks Email- It is least favourable. It is dependent on Intuit mail servers plus they don’t own web-based email services.

See Also: How to Fix QuickBooks Error 404?

Steps to Setup Email in QuickBooks Desktop

You can configure your QuickBooks via webmail, outlook and email to Email invoices, reports and other transaction. Make sure that your QuickBooks is compatible with your version by checking QuickBooks Desktop system requirements.


In the updated version of QuickBooks you can work out with Secure Webmail for an easier connection to your Email service provider and reliable on your QB Desktop version and it’s only vacant for some providers.

QuickBooks 2019: Left for Gmail, Yahoo Email, Hotmail and AOL like Mozilla Thunderbird Email Client.

Note: Supports simple text version in Mozilla.

QuickBooks 2018: Available for Gmail and Hotmail/Live clients in the US, Canada and UK.

QuickBooks 2017 R5 and newer- It is available for Gmail users in the United States.

QuickBooks 2017 R4 and older- Secure Webmail not vacant for its version.

To setup a Secure Webmail:
  • Initially, select ‘Preferences‘ and then click on ‘Send Forms‘ from the QuickBooks ‘Edit‘ tab.
  • Choose the ‘Webmail option‘ and then select the ‘Add button‘.
  • Now, choose your provider from the drop-down list and then input your ‘email address‘.
  • Make sure that ‘Enhanced Security‘ checkbox is marked.
Setup a Secure Webmail - Screenshot
  • Click on ‘OK‘ button.
  • When asked, sign in to ‘Intuit Account‘.
  • On the screen, you’ll see webmail provider login page.
  • Sign in and then select ‘Grant Intuit Access‘.


  • Firstly, you have to ‘create a new Outlook email profile
  • If you have Outlook accounts then move to the Next Step.
  • Select the information to configure Outlook as your Email client.
    • Username
    • Password
    • Incoming email server address
    • Incoming email server type
    • Outgoing email server address

Quick tip: You can contact your Internet Service Providers for the above given information.

  • Set up Outlook in QuickBooks.

Quick Tip: Want to see Outlook is missing in QB Desktop Send Form preferences if Outlook is unavailable in your QuickBooks.

  • Select Preference and then select Send Forms from the QuickBooks Edit menu.
Setting up Outlook email in QuickBooks desktop - Screenshot
  • Choose Outlook and click Ok button.

See Also: Integration of QuickBooks PayPal with QuickBooks online (QBO)

Connect with Regular Webmail:

If you are working on QuickBooks Desktop in the US:

ISP (Internet Service Provider) SMTP Server SMTP Port 587 (SSL enabled, with password)
AOL 465 or 587* (SSL enabled for incoming and outgoing mail server)
COMPUSERV 110 or 587
COX Business 25
EARTHLINK 25 (with password)
MICROSOFT OUTLOOK 365 587 (SSL enabled)
NETSCAPE 25 (SSL enabled)
PRODIGY 25 (SSL enabled)

You may also like: How to Fix QuickBooks Error 6000 77?

If you are working on QuickBooks Desktop in Canada:

ISP (Internet Service Provider) SMTP Server SMTP Port
MICROSOFT OUTLOOK 365 587 (SSL enabled)
BELL MAIL 25 (or 587 if port 25 does not work)
MAIL 587
MSN 25
MTS 25

You may also like: Troubleshoot Most Common Errors of QuickBooks Pro

Setup a regular Webmail:

ISP obeys the Webmail servers. QuickBooks automatically select out the information for the many common service providers, like Gmail, Yahoo and Hotmail etc.

  • Select Preferences and then select Send Forms from the Edit menu in QuickBooks.
  • Select Webmail and then choose Add button.
Setting up Web mail in QuickBooks desktop - Screenshot
  • Choose your provider from the drop-down list and then input your email address.
  • Click on OK button.

Read Also: How to Fix QuickBooks Error 6129, 0?

Important things to Remember:
  • QuickBooks Desktop will ask you to enter your webmail password the first time you send an email using regular webmail unlike with Secure Webmail.
  • If you have issues in open account by password in QuickBooks Desktop and note that webmail providers require the user to confirm configuration for two-step verification.
  • Fox Cox user: When we send email, the standard SMTP setting of Cox then uses SSL or login information. QuickBooks needs login credentials and prefers SSL connections and hence, use port 25. Use SSL with such alternatives port 587 or 465.
  • For CableOne users: Make use of these credentials as CableOne uses Google servers.
  • Email Address: Your Email
  • Email Provider: Gmail
  • Port: 587 or 465
  • SSL: Yes

You may also like: How to Fix QuickBooks Error 6000 304?

We hope that with the help of these above mentioned steps you have now successfully setup Email in QuickBooks Pro version. However these steps are bit confusing and consumes much time to follow.

In case you are facing any kind of difficulties or unable to do the specific task or you have any other QuickBooks related issues then no need to worry. Please feel free to get in contact with our QuickBooks customer support team at 1-844-405-0907 to share your concerns with one of our Intuit certified ProAdvisor to get 24/7 help.


Read Also:

How to Fix QuickBooks Desktop Update Errors?

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Steps to Resolve QuickBooks Error 9994

How to Access QuickBooks Desktop Remotely?

How to Access QuickBooks Desktop Remotely?

Learn how to use your QuickBooks Desktop from home and your office:

Nowadays, QuickBooks software is one of the most reliable and trusted accounting & financial management software for the business. QuickBooks accounting software offers some beneficial and unique features that are especially built-in to deliver the best accounting experience to the users. The simple UI of the QuickBooks adds more to its value as a non-technical or non-accountant can also use it easily. With the businesses going global and an increasing number of users getting inclined towards working from a remote location, the need for remote accessibility of accounting data has grown exponentially. In this article, we are going to provide the best of our knowledge to access the QuickBooks desktop remotely or QuickBooks remote access. Also you can ask your queries directly to our accounting experts by dialing our QuickBooks enterprise solutions help number i.e. 1-844-405-0907 to save you time and efforts.

Just because of these spectacular reasons, QuickBooks software covers almost 73% of the accounting & bookkeeping market sphere in the United States. We all wonder and want to know how to access QuickBooks desktop remotely as at sometimes we can’t operate on the desktop. We will be discussing the facts associated with QuickBooks remote access in this article in detail.

You may also read: How to activate the QuickBooks desktop?

Insight into QuickBooks Remote Access

In simple words, QuickBooks Remote Access is one of the safest and most secure server with the help of which the users can access the system from any other computer with an Internet connection. QuickBooks Remote makes it easy for the users to access the QuickBooks, email, and other programs & documents regardless of place and time. It also allows the users to transport a file or folder between machines. Without any difficulty, QuickBooks remotely allows to print the documents from a remote computer to a local printer.

Advantages of QuickBooks Desktop Remote Access

With the help of WebEx tool that supports online meetings & communication services, the user can easily and swiftly access the QuickBooks software from anywhere, at any time.

  • The user can import/export a QB file or a whole folder from one system to another and vice versa
  • Also, this software saves the traveling time and office infrastructure cost for accounting purpose
  • Another benefit that it offers is that Copy & Paste among remote machine and local PC’s is possible
  • It is possible for the users to effortlessly and smoothly print, from the remote system to a local printer
  • Client or managers can without any hassle track or trace the activities or actions of the accountants
  • Lastly, one of the basic purpose served by this accounting software is that multiple users can work together on the same QuickBooks file

QuickBooks Remote Access Cost

The user will have to pay for the QuickBooks Remote Access software. As it is not free..! It is accessible in two different versions.

  • Full Desktop Access ($99.75/month)
  • QuickBooks Access ($77.95/month)

Read Also: How to Fix QuickBooks Error Code 193?

What are the supported Remote access options for QuickBooks?

Hosting QuickBooks Desktop on Cloud: The very first option is hosting QuickBooks desktop on cloud, as Authorized hosting of QuickBooks desktop software on any third party servers is now permitted by Intuit. The authenticated users can access the QuickBooks installed on the server of hosting providers from anywhere via Internet.

Using QuickBooks remote access tool: This option is suggested by the experts as this tool can easily connect to the remote system that has the QuickBooks accounting software installed in it. The basic tasks such as copying files from local to remote and vices versa, printing files using local printers, accessing QuickBooks data folders and files remotely, etc. can be smoothly performed by this tool.

Switching to QuickBooks Online: The third and the last option that the users have is to switch to QuickBooks online (QBO) from QuickBooks desktop. For the ones who don’t know what is QuickBooks online, it is basically a solution from Intuit working entirely on cloud and increasing efficiency of the software. The user can access QuickBooks from any device that has an internet connection.

Read Also: How to Recover QuickBooks password?

Easy Steps to Access the QuickBooks Desktop Remotely

  1. First of all the user should visit the Intuit Inc. official website and then sign up for the QuickBooks Remote Access
  2. After that Log-in the account credentials such as registered mail ID, password, etc. on the QuickBooks Remote Access website. It should be noted that before login, the user should launch the Web browser on the system through which he/she needs to access the QuickBooks software remotely
  3. Once done with that, download the remote access tool installation file, followed by tapping the “Setup computer” icon
  4. Now, in the “Nickname” field, the user has to type in the System nickname, and then tap on to the “Next” icon
  5. Moving ahead, the user is supposed to tick the checkbox next to the options to initiate each time a remote session is logged in. The options include: “Automatically reduce screen resolution to match”, “Use full-screen view by default”, “Disable this computer’s keyboard and mouse” and “Make this computer’s screen blank”
  6. Jumping on to the next step, the user is supposed to tick the checkbox next to the applications, in order to attain access remotely on this system
  7. Click the “Next” button
  8. Coming to the end of the process, the user needs to tick mark the box for the authentication option to use. In that case the user can enter a passcode or can also use a phone number. When he/she accesses QuickBooks desktop remotely, the passcode option permits to enter the passcode on the login page. The phone number option needs that the tools call the user, and then prompt for accessing the code each time.
  9. The final step is to hit “Finish” button

You might see also: How to Fix QuickBooks Error Code 9997?

Alternate Way for Remote Accessing QuickBooks

  • In this process, the very first step is to launch the Web browser on the system. After that log in to the account via the QuickBooks Remote Access website.
  • The user is then required to check out the box that was used earlier to define the system nickname. After that hit the “Connect” icon.
  • The user is required to authorize the desktop by using the password or by means of phone authentication. In case the remote tool calls the user and prompts for passcode. Then the user is supposed to enter the passcode on the phone.
  • To end the process, hit the “Remote Access” drop-down menu, followed by opting for “End QuickBooks Remote Access Session” .

See Also: How to mark an invoice as paid in QuickBooks?

Conclusive lines!!

With this we come to the conclusion of this post, and we expect that information that we have tried to convey with the help of this article might help the user in accessing QuickBooks desktop remotely. If in case, you are having any queries or facing any kind of difficulties – you can contact our QuickBooks certified experts and technicians at our toll-free helpline number i.e. +1-844-405-0907.

Our QuickBooks ProAdvisors will look forward to your concern and provide you a feasible solution for your all accounting problems. Thus, do not hesitate in talking to our technical support team.


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