How to Solve QuickBooks Bank Reconciliation

How to Solve QuickBooks Bank Reconciliation

Understand what is QuickBooks bank reconciliation and it’s benefits

Before you find out the need for QuickBooks Bank Reconciliation, it is very important to first understand what actually is Bank Reconciliation. Reconciling QuickBooks is basically an arrangement of matching the financial transactions present on the bank statements to what you have on your QuickBooks record. It should be noted that reconciling bank accounts with QuickBooks is an essential part for the business, as it can smoothly manage the momentous data. It’s important to understand the significance of the bank reconciliation with the help of cash flow analysis of the business.

The need for QuickBooks bank reconciliation might arise due to various possible reasons. In this article, we will discussing the need as well as other aspects associated with Bank Reconciliation via QuickBooks. So, the users can go through the article carefully, to understand the concept in a better way.

However, for more details, the user can also get in touch with our QuickBooks online support team via our toll-free number i.e. 1-844-405-0907.

Read Also: How to fix QuickBooks display issues?

What is QuickBooks Bank Reconciliation?

Undoubtedly, it is significant to reconcile business bank accounts on a monthly basis, in order to avoid any kind of inaccuracy. Reconciling the bank accounts on a regular basis ensures the user about the following points:

  • This process allows the user to analyze the discrepancies between the records & the banks and ensure that they are fixed in an apt manner.
  • Well-timed notification of any fraudulent transactions that may occur is another benefit of reconciliation.

It is highly recommended by the experts that the users should reconcile the bank/credit card accounts in QuickBooks on a regular basis to ensure that the results are accurate.

Significant Notes for QuickBooks Bank Reconciliation

Before the user begins with the reconciliation process, make certain to have:

  • In case the beginning in the start Reconciliation window doesn’t match the beginning balance in your bank or debit card statement, then the user shouldn’t wage bank Reconciliation in QuickBooks.
  • Also, the user needs to ensure having backed up your QuickBooks company file.
  • Setting up the bank or credit card account in QuickBooks with the correct beginning balance is also an essential factor.
  • The user should not edit any type of transaction that has been currently resolved. As it will certainly trigger a discrepancy in the account and the user will end up in different beginning balance.
  • Another factor that the user should ensure is to receive a duplicate of the bank or credit card statement.
  • One of the best methods is to always reconcile the account as he/she receives his/her bank or credit card statement to ensure that the QuickBooks account is always in balance with the paper statement.
  • Lastly, the user is required to ensure that he/she has entered all un-cleared transactions for the statement period.
need of reconciliation in quickbooks

Related Article: How to undo or delete reconciliation in QuickBooks?

Significance of QuickBooks Reconciliation with Bank Account

Basically, the Bank Reconciliation is a financial accounting technique that uses two sets of records to make certain that there are authentic figures in concurrence. Reconciling bank accounts with QuickBooks can be used to conclude whether the funds move an account event & the total sum spent. The user is supposed to make secure the two values equalized at the end of the recording period.

Reconciling a bank or credit card declaration evidently implies to observe in contrast the accounting records, accounts receivable, and accounts payable & identical them up to the equivalent transaction as recorded on the bank statement. At the end of each financial month & quarter, it’s a fine idea to reconcile an account. When reconciling an account, businesses, and singular person prove that each transaction sums to the correct ending account balance.

  • The very first benefit of QuickBooks Reconciliation with Bank account is that the entire financial transactions and bank statements get recorded in QuickBooks software.
  • Also the entire reconciled transactions are marked as cleared in the QuickBooks.
  • This makes the user competent to run the bank reconciliation reports that will endow the information of the items that have cleared the bank & those that remain outstanding (uncleared).
  • The financial report such as balance sheet and profit & loss statements and balance sheet is advanced.
  • The entire reconciled financial transactions are apparent in QuickBooks as emptied.
  • The user is able to run the bank reconciliation address that will provide the information of the items that have emptied the bank & those that stay exceptional.
  • All transactions of the bank statement get listed in QuickBooks.

Before the user pursue the steps to reconcile QuickBooks with bank account, it is important to ensure to have the bank statement available for the bank account to be reconciled.

  • The user is required to arrange the bank or credit card account in QuickBooks with the accurate beginning balance.
  • Also, back up the QuickBooks company file.
  • A pencil for designating the selected items on your statement may also be nearby. Taken a copy of your bank or credit card statement.
  • Filed all uncleared transactions for the statement period.

Steps to Reconcile your accounts in QuickBooks

This video will assist the user to Reconcile the accounts in QuickBooks,

Facts associated with QuickBooks Reconciliation with Bank Account

It is significant to reconcile the bank account as an everyday review of the bank accounts can assist the user in identifying problems before it become a brain teasing hassle. This is mainly important for businesses, accounts, & individuals to inspect wrong activity and to continuing financial statement errors.

See Also: Ways to Undo or Delete Reconciliation in QuickBooks

Catch Hoax:

One of the major things to look for is any sort of indication of hoax.

  • Were reliable analyses that the trouble creates a replica or alteration, leading to more money leaving the analysis account?
  • Were checks troubles without permission?
  • Are there unapproved transfers out of the bank account, or has anyone made unapproved withdrawals?

Pay Employees:

  • QuickBooks has time-tracking and integrated payroll features. Employees log their hours, the employer can assess as well as approve them, whereas QuickBooks does the rest.
  • With the help of QuickBooks the user can Cut the checks or pay staff members by means of direct deposit, issue W2s at tax time, as well as file taxes online.

Avoid Troubles:

Reconciling the bank account also facilitates the users to recognize issues that might entail attention. For instance, the user might probably desire to re-examine how he/she handles or manage the cash flow & accounts receivable, or possibly wish to modify the activity performed by someone that has been recorded in the system or the accounting processes the user generally applies.

  • The user must know the availability in accounts.
  • Stop bank charge for not sufficient funds or going into lines of credit when the user doesn’t really want to.
  • Refrain from bouncing analysis or failed computerized payments to coworkers & suppliers.
  • Familiarize with the bounced or unsuccessful customer payments and also if any action required.
  • Track the outstanding checks.
  • Ensure that entirety is going into the accounting system appropriately.
  • Enable the user to see the bank errors.

Receive Payments:

  • The user can easily accept payments with QuickBooks. Simply giving the customers an option to pay through credit card, debit card, PayPal, or bank transfer, will work in this case.
  • QuickBooks refines the repayment and also transfers the money directly to the bank account.
  • The user can swipe or dip the card from the phone or tablet if there is even a mobile card reader.

Read Also: Why It Is Important to reconcile your bank accounts?

Reconciliation Time:

It’s logical to analyze the bank accounts at least every month. For high-volume businesses or positions where hoax is jeopardy, more often is better. Some businesses reconcile their bank accounts every day.

The user can also build care into the bank accounts – ask the bank for ideas. One of such solution is – Positive Pay, which various banks propose, continuing the bank from accept payments unless the user has beforehand notified them about the payment.

If the Accounts don’t get reconcile:

At times, it is might be happen that the user might not be able to reconcile the bank accounts. No need to be anxious if the difference among the two statements is tiny. As most of the reconciliation module authorize to label it as an error. Most possibly, the user will be capable to resolve the missing transaction during next month’s reconciliation.

See Also: How to record vendor refunds in QuickBooks?

This brings us to the end of the article, where we hope that the information stated in the article might help the user to understand the QuickBooks Reconciliation in a better manner. For further information or assistance for any issue associated with QuickBooks – directly make a call to our QuickBooks Enterprise support team by dialing toll-free 1-844-405-0907. Our experts will be more happy to help you.

How to Fix QuickBooks Error H202 – Multi User Switching Error

How to Fix QuickBooks Error H202 – Multi User Switching Error

Learn about QuickBooks Error H202 and the ways to resolve it

QuickBooks is widely recognized as one of the finest accounting software, and is known for its amazing capabilities of handling transactions, bookkeeping, payroll management, maintaining records, and various other accounting activities. Though QuickBooks accounting software has transformed the way businesses carry out there accounting activities, it can’t be disregarded that it is also prone to multiple errors. One such error is QuickBooks Error Code H202 that usually occurs when trying to switch into multi-user mode. In this blog post, we are going to discuss about one of the most reported error code that is faced by many QB users.

What is QuickBooks Error H202 and why it occurs?

QuickBooks error H202 may appear on your desktop screen when you try to open your company file in a multi-user mode. This error will prevent QuickBooks to perform the given task.

In order to know what causes the error H202, and how to resolve it, make sure to read and understand the complete procedure given below. We ensure that these troubleshooting steps will resolve your Error Code H202 instantly & will provide the best results. However, if you want a group of experts or certified professionals to fix the issue for you, then in that case, you can ring up at our toll-free number i.e. 1-844-405-0907, and our QuickBooks enterprise support team will be there to assist you in fixing the issue for you.

Related article: How to Fix QuickBooks unrecoverable error?

The images as shown below is similar to which appears on your desktop.

QuickBooks Error Message H202 -Screenshot


QuickBooks Error Code H202 in Multi-User Switching - Screenshot

Possible Causes of QuickBooks Error H202

Discussing some responsible issues that cause QuickBooks H202 errors as explained below:-

  • The main cause behind this error can be if the hosting configuration setting is incorrect.
  • Or in case the QB file setting option blocks to access the company file. Thus it blocks incoming or outgoing communication.
  • The error can also be seen if there is any damage or having an incorrect .ND files configuration that allows unable to access that allow the database file through QuickBooks.
  • If the QuickBooks software is unable to search the main IP address of host the system or by using some other IP address.
  • A company data file is not communicating easily to the server.
  • If the setting of DNS is improper or incomplete.
  • The QuickBooks service like QuickBooksDBXX/QBCF is not started.
  • Firewall or a security software is blocking the communication to the company file, in such a situation also error H202 is most probable to occur.
  • When a user will try to work with a company file & it is located with a multi –user mode & this replicates the QuickBooks that is unable to reach the server on your system.

Methods to Resolve QuickBooks Error Code H202

To Resolve the error code H202 try to follow one of these given solutions:

Method 1: Download and Run QuickBooks File Doctor tool

In order to Download the QuickBooks File Doctor tool Click Here:

Important Note: If you currently have a version of File Doctor on your computer system (you will certainly see an File Doctor Icon on your desktop screen), you will need to proceed with downloading and installing File Doctor from this article to ensure you have the latest release. It is advised to uninstall any type of previous variations of File Doctor prior to downloading and installing.

Intuit QuickBooks File Doctor tool - Screenshot

First of all, the user needs to download the QuickBooks file doctor on your server. This helps to clear your H202 error in a multi-user mode as automatically. If in case, a user face an issue the same, try to proceed the Next solution.

Read Also: What is QuickBooks error code 6130?

Method 2: Verifying the QuickBooks hosting

  • The initial step is to open QuickBooks on the hosting system and then select “File” & click on “Utilities“.
Steps to use File doctor tool - Screenshot 2
  • And then, see the list of “Host Multi-User” to Access it, this computer is not hosting the file. Move to the next system. Note one thing don’t change anything on your workstation.
Stop Multi-user access - Screenshot
  • If you see “Stop Hosting Multi-User Access“, select it.
Stop Hosting Multi-User Access - Screenshot
  • Ensure that company file must be closed, click to “Yes” option.

Method 3: Verify the QuickBooks Services

  1. The very first step is to ensure that “QuickBooksDBXX & QBCFMonitor” services and start this.
    • Click on Windows “Start” button.
    • And then press the keys as “Windows + R” keys to run the program.
    • In that running dialog box, type as “MSCand hit “Enter” key.
  2. Service Window: – Scroll down and the presence of QuickBooks DBXX service.
  3. QuickBooksDBXX service is not seen or unable to look forward as.
    • With the help of using Database Server Manager now confirm it and get to installed on a server.
    • Now “Run” your full program on a server, first open the QuickBooks now select and then verified that the hosting is enabled or not.
  4. Give a double-click the “QuickBooksDBXX” service. Then get to confirm what is the Startup type & also the service status begins.
Verify the QuickBooks Services - Screenshot
  1. Now select the “Recovery” option.
  2. Open your computer menu & restart it thus it will automatically restart your “QuickBooksDBXX” service if in case it fails. Do the same for Second failure.
  3. Now “Apply” to save all your changes.
  4. The above steps for “QBCFMonitor” Service, replay it.
  5. Then make a fresh start your QuickBooks software in the multi-user mode on your each workstation.
Verify QuickBooks services 1 - screenshot

Method 4: Ping your server from a workstation

There might be a firewall issue if you see QuickBooks Error H202 on one or more of your workstations. To fix the issue Ping your server from each workstation where you are getting Error H202.

Here’s how:

  • On your server computer and workstations, Open the “Windows Start Menu“.
  • After that type Network into the search and then open Network and sharing center.
  • After that choose change advanced sharing settings.
  • Ensure that you have selected Turn on network discovery.

Now get your server name from your server:

  • First of all you need to open the Windows Start menu on your server computer.
  • After that type “Run” into the search and then open Run box.
  • After that type “CMD” into the Run window, and then hit on Enter key.
  • Now type “ipconfig/all” into the command window, and then press Enter key.
  • After that search the Host Name in the Windows IP Configuration section. You will find your server name is on the right.
Ping your server from a workstation - Screenshot
  • Now you have to note down the hostname and copy it to a word file so that you can access it quickly.

Related Post: How to troubleshoot QuickBooks error H505?

Method 5: Download and Install QuickBooks Tools Hub and run QuickBooks database server manager

QuickBooks Tools Hub Icon - Screenshot
  • To begin with, the user is required to download the QuickBooks Tools Hub.
  • And then, move to the browser download list by pressing Ctrl + J keys.
  • The next step is to click on the QuickBooksToolHub.exe.
  • Moving ahead, the user needs to carry out the on-screen prompts to install it.
  • After that, the user is required to open the tool from the desktop icon, once the installation is complete.
QuickBooks Tools Hub - Screenshot
  • After the QuickBooks hub, the user is required to run QuickBooks database server manager.
  • Double click the QuickBooks tools hub icon
  • And then, select the network issues tab, followed by clicking on the QuickBooks database server manager.
QuickBooks Database Server Manager - Screenshot
  • In case QuickBooks database server manager shows the correct company file location, the user is supposed to click on start scan option, else click on the browse to select company file folder and then hit start scan option.
QuickBooks database server manager (Start Scan) - Screenshot
  • After that, the QuickBooks database server manager will repair the firewall and provide all the efficient permissions required to access in all systems.
  • The next step in the process is to click on close after the repair is successful.
  • After that, the user will have to open the QuickBooks desktop on the system on which the error code H202 was encountered.
  • Followed by clicking on the file> switch to multi-user mode.
Switch to multi-user mode - Screenshot

Important: If your workstations can go into multi-user mode without any issues, everything is fixed.

We hope this blog helped to resolve your QuickBooks Error Code H202. If still the same error persist then connect with our QuickBooks support phone number i.e. 1-844-405-0907. Our enterprise support team will be pleased to help you out in your accounting problems.


Other Resources:

QuickBooks Enterprise Technical Support & Error Handling

Answers of Faq’s for QuickBooks Enterprise Solutions

How to Enhanced Inventory Receiving on Transactions in QuickBooks Enterprise

How to Enhanced Inventory Receiving on Transactions in QuickBooks Enterprise

Get to know all about the Enhanced Inventory Receiving on Transactions

QuickBooks enterprise application has brought a revolutionary change in accounting and bookkeeping industry. Not only does it save a lot of time but also effectively maintains the finances of the company. In this article we will discuss about the QuickBooks Enhanced Inventory Receiving and various other aspects associated with the same.

You may also read: How to restore deleted transactions in QuickBooks desktop?

What is QuickBooks Enhanced Inventory Receiving (EIR)?

EIR is considered to be one of the best features in the QuickBooks Desktop Enterprise solutions and it is known to manage the complete new procedures of paying and receiving items. QuickBooks Enhanced Inventory Receiving (EIR) is the finest feature accessible by QuickBooks Desktop Enterprise V12.0. It changes past transactions when started. This feature manages the complete new process for receiving and paying the items.

However, one needs to answer the below given questions in order to understand that this feature is valuable or not. If your given answer is ‘Yes‘ to any of these, it might just work for your business.

These Questions are as:

  • Have you ever received a bill that covers multiple item receipts?
  • Did you pay for the items before to receiving them and do not want to increase your inventory quantities?
  • Do you grab multiple bills for one item receipt?
  • Do you require 2 different receipts from accounts payable?
  • Want to different items receipts from accounts payable?

Important Points to Remember:

  • Create a backup of your company file before go to the following steps in this article (Recommended).
  • Don’t forget it that Enhanced Inventory Receiving (EIR) is only the feature, that you can’t switch off once it gets turn on.
  • Compress your company file if it is too large or heavy.
  • We recommend you to conduct a test using a copy of your company file and analyse if it works with your business.

What happens after turn on EIR (Enhanced Inventory Receiving)?

  • When the user turns on the EIR feature, the Bills do not increase the inventory items, and also the bills that are generated from the items receipts are no longer exchange items receipts.
  • Also, the Account Payable doesn’t get affected by the Item receipts anymore, only if you receive a bill for an open item receipt.
  • If the user gets a bill with different costs equated to the connected item receipt, then the program spontaneously changes the item cost on the available item receipt.
  • When a new item is entered, the QuickBooks Desktop calculates the inventory average cost. Each day the item receipts makes changes in the order of the inventory transactions that ends up in the average cost.
  • Once the user turns on the EIR, the process generates receipts for each bill in the company file that carries items and thereby there is a growth in the number of the transactions.
  • Also, it should be noted that the third party applications that affects the inventory may not be able work along with the EIR.

Limitations when using EIR:

  • The very first negative point is that the user can not add any negative item to Item Receipts or Bills.
  • Also, the user is restricted to add expenses to the receipts of items.
  • In case the user has generated any purchase order for non-inventory items, then the user has to receive them with an item receipt so as to close that purchase order.
  • In EIR the user will not be able to assign the items as ‘billable on the item receipts.

See Also: How to correct the cache amount for QuickBooks Enterprise?

Accounting behind the EIR:

Once EIR is turned on by the user, and the user tries to get a separate receipt of an item from the bill for which the user is supposed to find the account for the value of the item received. The EIR QuickBooks Desktop developed an Inventory Offset Account that works as an opening account in between the item receipts and bills. As the user enters the bill for an item receipt, the transaction amount that has been cleared from the Inventory Offset Account and credit to the payable account.

At the time the user entered an item receipt QuickBooks desktop generates the below journal entry:

                              Item Receipt                                                 Item Receipt
DebitInventory Asset Account
CreditInventory Asset Account

At the time when the user enters an item Bill QuickBooks desktop generates the following journal entry.

                               Bill                                                  Bill
               DebitInventory  Offset Account
               CreditAccounts Payable

After Enhanced Inventory Receiving is turned on, the QuickBooks Desktop produces these transactions unlike the common reports in QuickBooks used to look like.

For example: After turning on the Enhanced Inventory Receiving  (EIR), Act. Cost shows 0.00 in job profitability detail report in a company file.

job profitability detail report in a company file

As EIR is turned on, the item used in generating bill is often related to the Inventory Offset Account rather than the account that was used at the initial setup of the item.

The default filter of job profitability detail report is Account: All income/expense and Name.

Therefore, add or change the filter in “Account” to Inventory Offset Account gives you the actual amount of Act. Cost column.

change the filter Account to Inventory Offset

Ways to Activate the Enhanced Inventory Receiving (EIR) Feature

Following are the instructions that the users are supposed to activate the EIR Feature:

  • The very first thing to do is to select the Edit Menu, followed by clicking on the select Item & Inventory.
  • After this, on the Company Preference tab, the user is required to click on Enable below Enhanced Inventory Receiving section
  • Moving ahead, the user will get a warning message and he/she has to click on Continue.
Activating process for EIR Feature
  • The user will witness a pop-up message that would ask for back up your company file.
Activate EIR Feature
  • The process might be a but time consuming affair due to the size of the company file.
Steps to Activate EIR Feature
  • Once done with that, QuickBooks Desktop will generate the review of all the modification that happened during the process.
steps to Enhanced Inventory Receiving

Read Also: What is Paytrust and what is the use of it?

Latest process for receiving and paying for items:

To pay and receive inventory, the user will have to follow two processes:

When EIR is turned off:

  • Single transaction: Enter the bill that makes the inventory at hand larger
  • Multi-transaction:  In order to enlarge your inventory adds an item receipt and list a bill that is opposed to the item receipt.

After EIR is turned on

Two transactions must be recorded, the user can list them in order either:-

  • An item receipt to make the inventory close by larger.
  • Or A Bill to pay the items. In order to check the exact value of your payable account you have to enter a bill opposed to an open item receipt. You must enter a bill as opposed to an open item receipt in order to see the exact value of your payable account.

Important: This procedure claims only to bills. Using Checks and Credit Card, you can still enlarge your inventory Amounts and pay for the items in one step.

Reference Site:

After discussing various aspects of EIR, we conclude that after reading the above information, the user can make the best use of EIR. In case the user has any query regarding QuickBooks Enhanced Inventory Receiving (EIR), or in case of doubt, you can speak to our experts executives.

Our team will be happy to help you anytime of the day. Feel free to dial our QuickBooks Enterprise helpline number i.e. +1-844-405-0907 and get instant help with best support services.


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QuickBooks Unable to Display Accountant’s Changes: How to Display It?

QuickBooks Unable to Display Accountant’s Changes: How to Display It?

As you know QuickBooks application is financial Accounting software & just like any other application or software, you may encounter some technical problem while using the QuickBooks. ‘QuickBooks Unable To Display Accountant’s Changes’ is one of those technical issues that are experienced by some of the QB users.

When this error occurs you might see the following error message on your computer screen:

“Quickbooks is unable to display the accountant’s changes, please contact Intuit technical support for more help

Here in this informative article, we are going to let you know the cause behind it & also the error solution. In case, after reading this article if you still require assistance to troubleshoot this problem or any other QB issue. You can get in touch with us at our toll-free QuickBooks Support phone number .i.e. +1-844-405-0907.

Possible Reasons QuickBooks Unable To Display Accountant’s Changes

QuickBooks financial accounting & bookkeeping software is very simple and versatile tool to share a copy of the data between the business owner & accountant as compared to the others. Perhaps occasionally you might see one of the errors as shown below:-

  • Error in sending files to the accountant.
  • Error to display accountant’s changes.

Signs & Symptoms

Checkout some of the possible signs that might appear:-

  • QuickBooks software needs to be updated.
  • QuickBooks file is larger.
  • Slow/sluggish internet connection.
  • Browser setting may be interfering with the upload.
  • Damage QB Company files.

Solutions of Unable to Display Accountant’s Changes in QuickBooks

Now, we will briefly discuss with you on ‘how to resolve this problem’ effectively. There are multiple solutions for this issue, you can pursue any of them to troubleshoot it. After this, if you necessitate more assistance then, contact us at our QuickBooks premier support team.

Solution 1: Clear your the browser history

  • Open your firefox web browser.
  • Click on “Menu” button and select the “Options” tab.
  • After that choose the “Privacy panel“.
  • Now set firefox will to “Use custom settings” for history, in the history area.
  • After that check the box to clear the web history when Firefox browser shut down.
  • Click on “Settings” tab.
  • In the Settings for “Clearing History” window, click on a check mark next to the “Cache” option.
  • Finally click on “OK“.

Solution 2: Remove special characters in the Chart of Accounts

  1. At first, update the QuickBooks to the latest released version (Currently latest version is “QuickBooks Desktop 2019“).
  2. From the “Internet Explorer”, delete/eradicate all of the temporary internet files.
  3. Later, eliminate the special characters from the account’s chart.
    • Special character such as (<, >, ‘, “).
    • Steps to edit accounts in the account’s chart.
      • Go to the ‘List’ menu, hit onto the “Chart of Accounts” tab.
      • Then, perform right-click on the ‘Account’ section, and choose the “Edit Account” option.
      • Later, make the required changes & click on the “Save” tab and ten, “Close” tab.
  4. Re-transform the accountant transfer file (.QBX) & re-type the accountant changes.
    • Open/access the original .QBX file again to create a new.QBA File.
      • At first, reopen the “File” menu and then hit onto the Open and Restore Company tab.
      • After that, choose to Convert an Accountant’s Copy Transfer File and then click Next.
      • Select the .QBX format file and then hit onto the “Open” icon.
      • Pick the location where you would like to save the file.
      • NOTE: Select a location that is local & different from the location of the original .QBA file.
  5. Re-enter the alteration to the new Accountant’s Copy (.QBA).
  6. Finally, Export the Accountant’s Changes.

Hopefully, this informative article would be useful for you to be aware of the ‘QuickBooks Unable To Display Accountant’s Changes’ issue in a better way.

In case, you need instant help for any problem associated with QuickBooks – you can directly make a call to our Intuit Certified ProAdvisors at our toll-free QuickBooks enterprise helpline .i.e. +1-844-405-0907. Our team is available 24*7 for you.


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Upgrade or Convert Your Company File to a New QuickBooks Desktop Version

Upgrade or Convert Your Company File to a New QuickBooks Desktop Version

QuickBooks is a highly advance accounting software which is garnering praises from users all across the world. Also, the makers are constantly at work to make it better day by day. If you are a QB user, you are supposed to keep receiving updates and upgrades that may be of immense importance to you. Performing an upgrade or converting a company file, however, is not recommended without proper knowledge of the process. Thus, we are presenting you this article that consists of all the required steps to upgrade or convert your company files with ease.

Important Tips before you Upgrade or Convert the File

Here are a few things you must know before upgrading or converting your company file:

  • The QuickBooks company file can only be updated by the admin user.
  • It is not recommended to upgrade the company file over a network.
  • Once a company file has been updated or converted into the new version, you won’t be able to open it in previous one.
  • Pro or premier file upgraded or converted to Enterprise edition would no longer open in the previous version.
  • Enterprise company files only function in QB desktop Enterprise edition.
  • Before upgrading or converting your company file you should rebuild and verify the integrity of your file.
  • This would make the process of upgrading company file smooth. In case any error pops up, you can refer to the official website of Intuit or contact QuickBooks Support Service providers.

Preparation of company files for converting

We have to double check the data for issues in the company file. As soon the company file is converted, you cannot make any changes in the file. These are the things that help company file for converting and upgrading.

  1. Firstly, need to create a portable company file.
  2. Avoid using alphanumeric characters (! @#$ %^&*) in the name of the company file.

Re-Sort all the six of the major list

  1. Open the list of Vendors, customers and employees by clicking the icon of the top bar. Search the list after viewing the list.
  2. Click on View and then select Re-sort list.
  3. Item List: Go to the list and then select Item list and then Click on Account which is situated in the bottom left you, can also see the last option is resort list.
  4. The chart of Account: Select the Chart of an account by clicking on Account in the bottom left, the last option is Re-sort list.
  5. Now, you will Reset the admin password or password hint because sometimes pass code rises the problem so change the password for security purposes.
  6. Rebuild the data: Rebuilding your company date by official Intuit website.
  7. Verify the Data: Read up the verifying related information by Intuit site.
  8. Search the error in QBWin.log file and read the file for any errors- Read up on the QuickBooks log file.

To Convert or Upgrade your company file

First of all, you have to install the latest version of QuickBooks Desktop software (QuickBooks Desktop 2019) and after that you can upgrade/convert your company file.

Only Admin user can convert or upgrade company file in QuickBooks

  • If you are the only user of your company file then obviously you are an administrator and you will need to sign into the “Admin” user to continue with these steps.
  • If you are not admin and you want to upgrade your QuickBooks Company file then you will receive the message “The Company file needs to be updated”.
  • Please ask your QuickBooks administrator to update the company file.

Do not update your QuickBooks Company file over a network

  • You need to that it is not important to update company file while stored on a network or a mapped drive. This will take conversion unsecured. It also puts the file at risk of being corrupted.
  • The QuickBooks Desktop Company file must need to save locally on the desktop you are operating it from.

Upgraded QuickBooks Data file can’t be opened in previous versions

  • If you convert the QuickBooks Company file to a newer version after that older version of QuickBooks will not able to open it.
  • QuickBooks Desktop will automatically backup your data file before updating it. If you want to return to the older version, you can always restore this back up with your previous version of QuickBooks.
  • If the transfer process is interrupted for any of the reason then you can restore the backup with your latest version of QuickBooks Desktop to reboot the upgrade.

Enterprise company file just work in QuickBooks Desktop Enterprise editions

If you wish to try old version to latest version for updating or converting company file then just follow the steps given below:

  • Recover and verify your company data file.
  • If the verification process fails then use the qbwin.log file to identify and solve error commands.
  • After the up gradation is completed to make sure that the modified data file is in good shape by running to verify data utility. If this step fails then repeat the previous steps.

Steps to Upgrade or Convert Company File to a Newer Version

An Easy Upgrade feature will itself create an updated copy of your latest files if you have a QB subscription that is active. Furthermore, you can perform the following steps to upgrade additional company files.

  • Open your updated version of QuickBooks Desktop.
  • Go the File, and choose Open or Restore Company.
  • Choose Open a company file.
  • Click Next.
  • Select your data file and select Open.

Important Note: If the Move Company File window appears, follow the instructions shown.

  • Know about the New Version pane by reading thoroughly the info in the Update Company File. Check the checkbox to notify you understand, and select Update Now.
  • Follow the steps provided to back up your file. Make a note of the location where you save your file.
  • If you are going to open a company file using a newer version of QuickBooks, you may receive a prompt that would read, “Do you want to continue?” Select Yes.
    • Also, perform the following steps once the file is updated:
    • Make sure you save the backup in a safe location until you are certain that it won’t be required again.
    • In case the file was copied from a different PC, create a file copy in the computer the file initially belonged to (or was copied from).
    • If you are not able to find your data file in its original location or in the particular folder, check your hard drive for *.QBW files. Also, search Display hidden files, folders, and files using Windows for more information.
    • In case you have QB Desktop Payroll attached, check out your payroll service. Open the Employees menu > select My Payroll Service > see Account/Billing Information.

Some tips to get a smooth Upgrade of your QuickBooks Company File

Before updating Your company file you need to perform a few things in your previous QB version, you need to follow some important points that are given below:

  • Resorting of Your lists.
  • Rebuild your data file.
  • Verify your data file.
  • Check your Qbwin.log file for error messages.
  • Ensure the QB updated data files are in good shape.

Note: You can run a verify data utility manager once the update completed.

We hope this article will assist you to upgrade/convert your company file to a newer version of QB Desktop. But if you face any trouble, or have any QuickBooks related query, you can contact our 24×7 QuickBooks support helpline team at +1-844-405-0907.

Our QuickBooks Enterprise Support team is readily available 24/7 to help you out in best possible manner.


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