Want to convert Quicken data into QuickBooks desktop? Then your search ends here.
Well, this article contains every detail about the conversion of Quicken data into QuickBooks desktop that will helpful for all the small business owners who wants to grow their business at an advanced level. They want that their data should no longer be in Quicken but in QuickBooks. Although, convert Quicken data to QuickBooks desktop is quite intricate task but the step-by-step tutorial given in this blog will help you to not lose valuable Quicken data during the transitioning and in the meantime if you require assistance, you can contact QuickBooks support toll free number+1-888-510-9198and our support team will help you instantly. But before implementing those steps, there are certain factors that you must take into consideration for a hassle-free conversion.
Quicken Vs QuickBooks: What are they, And Critical Differences between them.
Both Quicken and QuickBooks are robust financial accounting software that makes your business tasks attainable. As both of them serve the same purpose so they can’t be used simultaneously, so you have to choose one from them that is suitable according to your business necessities. However, both of them are now owned by separate companies, whereas QuickBooks is owned by Intuit Inc. and Quicken is now owned by Aquiline Capital Partners. Some more critical differences between both of them are listed below:
Quicken
QuickBooks
Designed for personal financial management (for the finances of individuals and families)
Designed for the accounting processes of small and mid-sized businesses (creating invoices and can track inventory)
This software is not hosted on cloud.
QuickBooks is cloud host software.
Quicken accepts the payment only through the PayPal online transaction.
QuickBooks can accept payment through Pay Pal, bank debit cards, credit cards as well as from other online transactions.
Quicken can easily handle the Rental property management.
QuickBooks can’t handle the Rental property management.
Quicken can’t do the mileage tracking.
QuickBooks can do the mileage tracking easily.
Quicken is free of cost and more appropriate and easy to use.
QuickBooks is chargeable and more typical to use than Quicken.
Things to Consider Before Transition from Quicken to QuickBooks
Before you begin to convert Quicken to QuickBooks, we have listed some factors that you must be aware of, they are:
Firstly, Conversion of Quicken to QuickBooks is unilateral (one-way) process it means that once you have converted Quicken files to QuickBooks then it cannot be reverted back and it is not possible to open it in Quicken again.
Before converting the file, you have to create the backup of Quicken file you want to convert or else you can convert the copied version of your Quicken data.
As QuickBooks can only convert the windows file of Quicken so if in case you want to use Quicken software on Mac, then you need to convert Quicken Mac files into windows files first.
It would be better to start the conversion process from a new file because of some of the challenges that can come with converting Quicken datato QuickBooks.
Possible instances where you must utilize the Quicken converter to convert Quicken to QuickBooks:
Some of the instances where you need to use the conversion tool are given below:
When the version of Quicken software is not same as the QuickBooks version, you’ll have to use the Quicken converter e.g., to convert files of Quicken 2017 to QuickBooks 2019, Premier, or QuickBooks Pro, for this Quicken converter is used.
When you have a Quicken version that is parallel to the QuickBooks Desktop version, then you can convert directly to QuickBooks using the Conversion Utility instead of Quicken Converter e.g. Conversion of Quicken 2019 to QuickBooks Pro, Premier, or Enterprise 2019.
Quicken converter tool and Conversion utility are only applicable for Windows, they don’t work for Mac data file of Quicken Or else you can develop a new QuickBooks file.
Procedure to Convert Quicken to QuickBooks Desktop
In order to build-up the production in business it is essential to convert Quicken to QuickBooks Desktop.
This conversion can be done in two ways:
Using Quicken Converter tool.
Utilizing the Conversion Utility.
How to Use Quicken Converter tool?
Step 1: Firstly, download the Quicken Converter tool according to your QuickBooks desktop version. After that locate your file in a place where you can easily access it.
Step2: Once it is done now follow the procedure to install the Quicken Converter and then perform the conversion process.
Open the downloaded Converter tool by double clicking on it and then tap on the Next button.
Now click on the ‘I accept the terms in the license agreement’, and click the ‘Next’ option.
Again, to start the installation processes opt for the Next button and then choose ‘Install’.
Next click on the ‘Launch Quicken Converter’ option, and then select the ‘Finish’ option.
Click on the option ‘I am transferring data from Quicken for Windows ‘and hit on the ‘Get Started’ option.
After that Choose the ‘Open a data file located on this computer’ option, and Select File.
Then search for the Quicken file (.QDF), and hit on the ‘Ok’ option.
Pick out the ‘Convert it’ option then again click on the ‘Ok’ option.
Lastly, click on the ‘Save’ option then go for the ‘Exit’ option to save the Quicken (.QDF) file.
In order to gather more information regarding the Conversion Utility.
Tap on the F1 from the keyboard to go to the Help window in your QuickBooks Desktop
Once the Help window gets opened type “convert from Quicken” in the search bar. This will give you more detail about this conversion utility.
To Sum Up!
Hopefully, this article would be informative, where you can convert the Quicken to QuickBooks easily by performing the above-mentioned procedure in simple steps. However, if you got stuck and need any further assistance, we would recommend you to get in touch with our experts by giving us a call on QuickBooks Data Service Solutions on a Toll-Free Number +1-888-510-9198They are always available to assist you and will resolve the problem in the least possible time.
Making changes to any transaction in QuickBooks even when it is recorded, is possible by creating a journal entry. In order to correct transactions and post entries, you can create journal entry in QuickBooks. Making journal entries in QuickBooks involves a couple of steps, which we will be discussing later in this article. You can only make a journal entry for one customer or vendor at a time. In case you wish to correct multiple customer or vendor balances, then it is essential to post separate entries. Let us further explore the process of creating a journal entry in QuickBooks, along with other important information related to the same.
In addition to that, if you need any sort of technical guidance related to creating journal entries in QuickBooks or for any other QuickBooks-related queries, feel free to consult our technical support team at +1-888-510-9198 and they will provide you with immediate assistance.
Journal entries are the records of accounting transactions that are kept in a general ledger. They let you move money between accounts and force your books to balance in specific ways. In simple words, it is a record of transactions that shows the credit and debit balance of the company. Journal entries are considered to be a very important and essential part of business accounting as all of your business’s financial reports rely on them. All the journal entries are the basis of many of your Balance sheets, income statements, and cash flow statements, etc. So, use them only if you understand accounting or by following the advice of your accountant. Besides this, you should have a good understanding of debits and credits. So, follow the post ahead and explore further!
Important Points when creating journal entry in QuickBooks
Note that QuickBooks online doesn’t support multi-currency in a single journal entry. This indicates that each and every currency has its own journal entry.
Another important point to consider is that if you create an entry and wish to fix the transaction, then it can be done by deleting and reversing the journal entry.
You will have to view the additional column for the location and class in case you are using QuickBooks Online Plus.
To view the sales or expenses tab, ensure that the entry has a line for either A/R or A/P and also the vendor or customer name.
Other important rules to make journal entries in QB
We suggest you not to make journal entries to inventory or payroll accounts.
Note that the entry to the accounts payable type or the accounts receivable will need a customer or vendor.
It is essential to use the accounts receivable or accounts payable account on the second line of the journal entry.
Along with that, include one account receivable or accounts payable type account in every entry.
When to use journal entry in QuickBooks?
Here is when you should use journal entry in QuickBooks online.
When sending the money between income and expense accounts.
Or when transferring money from an asset, liability, or equity account to the income or expense account.
Also, if you enter the debits and credits in the general journal or the ledger.
Procedure to create a Journal entry in QuickBooks Desktop
Journal entries created in QuickBooks is of great help to managers and accountants to record transactions or transfers of amounts between accounts. By following these step-by-step instructions, you can easily make the most general journal entries in QuickBooks Desktop. They are as follows:
Step 1: Go to the Journal Entry Feature
At first, you have to look for the journal entry feature from the ‘Company’ option.
Click on the ‘+’ icon at the top right of the file for a drop-down menu.
Now Create option appears where you will see the Journal Entry option, Click on it.
This will divert you to the Make Journal Entries window which has the necessary blank for the information to add on.
After entering the date and journal entry number, fill up the other required information.
Account column – In this account column enter the journal ledger account number in the account column.
Journal Code – Another important thing is that you should enter a new code for your journal. Be certain to use the same code which is also used by transactions for the debit and credit accounts.
Debit and Credit Column – Now in the Journal entry list the Debit accounts first and then credit accounts from the drop-down menu. Enter the amount which is debited in the debit column. Whereas QuickBooks automatically enters the credited amount under the Credit Column. To make the entry balanced sum of both the debit and credit entries should match otherwise repeat the steps. Repeat until the entries completely match with each other and the transaction reaches a zero balance then only the journal entries will be properly balanced.
Memo Column – Once done, you should now enter a descriptive memo in the Memo Column so that you can check the transaction details on the report. This step is optional but it will help you later on to remember later why the entry was made.
Name – Lastly you can also add the name of the customer, employee, or vendor and mark both the amounts as billable.
In case the total of the debit column doesn’t tally with that of credit column, then fill in the distribution lined until the total of both tallies.
Step 4: Choose to make recurring journal entry schedule
After cross checking all the information and debits and credits total, select the recurring journal entry schedule. Then finish the process by clicking on “Save & Close” to save the journal entry and close the window. Or you can also click “Save & New” where you can save the journal entry and open a new window.
Steps to edit a journal entry in QuickBooks
Now that you have learnt the procedure to create a journal entry, here are some quick steps that can be performed to edit a journal entry in QuickBooks. Let us have a look:
At first, you need to navigate to the company menu and further choose make general journal entries option.
You now have to choose the find option and further enter the name, date, entry no, or amount and also click on find tab.
Once done with that double click the journal entry and make the updates.
After that, select save and close tabs.
The last step is to click on yes tab to record changes.
Steps to delete a journal entry in QuickBooks
At times, you might need to delete or void a journal entry in QuickBooks. The steps involved in such situation are as follows:
Start with navigating to the company menu and further choose make general journal entries.
Once done with that, choose find option and enter the name, date, entry no, and other info.
You now have to double click the journal entry and choose delete or void option. Also click on ok tab.
The process to reverse a journal entry in QuickBooks desktop involves the following steps:
At first, move to the company menu and further choose make general journal entries.
Once done with that, search for journal entry that is to be reversed.
In case you use QuickBooks for windows, choose find tab and enter the name, date, entry no, or amount. Also, choose find tab.
If you are a QuickBooks for Mac user, then look for and select the journal entry that is to be reversed on the left side of the make general journal entries window.
After that, opt for reverse option.
And also, choose the save and close tab.
It should be noted that the reversed journal has an R next to the entry number and any debit and credit amounts that are reversed. The new entry will be dated the first day of the next month, following the original transaction date.
Steps to create journal entries in QuickBooks online
To create a journal entry in QuickBooks online, choose + new.
After that, opt for journal entry.
On the first line, pick the account from the account field.
According to your requirements, if you need to debit or credit the account, enter the amount in the correct column.
On the next line, choose the other account you are moving money to or from.
Depending upon if you entered a debit or credit on the first line, enter the same amount in the opposite column.
You now have to check the amounts. Note that you should have the same amount in the credit column on one line and the debit column on the other.
This indicates that the accounts are in balance.
Once done with that, you need to enter the information in the memo section, so you know why you made the first entry.
The last step is to choose save now or save and close tabs.
Reverse or delete journal entry in QuickBooks Online
You can reverse journal entry to swap the debits and credits, or delete it entirely. Note that, you should only create journal entries as a last resort or with the help of the accountant. In case you need to, you can reverse a journal entry to update and correct it. The steps involved in reversing and deleteing a journal entry in QuickBooks online are enumerated below. Let us explore further:
Reverse a journal entry in QuickBooks Online
In case you need to allocate a transaction between two accounting periods or fix a debit and credit error, then you need to follow the steps below. This doesn’t delete the original entry.
Begin with selecting Settings tab and then go for chart of accounts.
You now have to find the account you created the journal entry for and then choose view register.
Now, find the journal entry in the account register. The word journal should be in the Ref No. or Type column.
The next step is to choose the journal entry to expand the view.
Now, select edit tab.
And also, go for reverse and save tabs respectively.
When you reverse a journal entry in QuickBooks online, the software creates a new journal entry to balance it. This is a record that you made in regards of the change. It has different information that usual:
The new journal entry usually keeps the original journal no. and adds the letter R. This indicates reconciled.
Moreover, the new journal entry is dated the first day of the moth following the original journal entry date.
Another important point is that the new journal entry keeps the same info like the account, name, and description, as the original one.
Delete a journal entry in QuickBooks Online
In case you created a journal entry misakenly, you need to follow the steps to permanently remove it. This can unbalance the accounts, if not done correctly. Moreover, it should be noted that, if you invited your accountant to review the books, they can also make an adjusting journal entry, rather than deleting it. The steps you need to carry out to delete a journal entry in QuickBooks Online are:
Choose settings tab and go for chart of accounts
Furthermore, find the account you created the entry for and then choose view register
Once done with that, find the journal entry in the account register.
The word Journal should be in the Ref no. or type column.
The next step is to choose a journal entry to expand the view.
The user will then have to click on the delete and yes tabs respectively.
Steps to make adjusting journal entries in QuickBooks Online
Talking about an adjusting entry, it is basically a type of journal entry that usually adjusts an account’s total balance. This is used to fix minor issues or record uncategorized transactions. You can create adjusting journal entries and review them on an Adjusted trial balance report in QuickBooks Online Accountant.
It should be noted that, this feature is online available in QuickBooks online accountant. In case you are not an accountant, you can enter a regular journal entry. Adjusting entries can be created for a bunch of reasons:
In case of depreciation or amortization
For reallocation of accruals and reversing accruals or prepaid income or expenses.
In order to adjust tax payable for interest, discounts, or penalties.
Also, for entering bank or credit card fees.
It is possible to mark journal entries as adjusting entries, in order to identify and get reports for adjusting journal entries.
Enter an adjusting journal entry
You will be able to make adjusting entries from client’s QuickBooks online company file using the steps below:
Begin with signing in to QuickBooks online accountant.
Once done with that, choose go to QuickBooks dropdown and opt for client’s company.
The next step is to choose + New
And then, choose journal entry
After that, go for Is adjusting journal entry? checkbox
Now, perform the steps to record an entry.
And lastly, click on save and close.
Review Adjusting Journal entries
You can run an adjusted trial balance report, in order to review the adjusting journal entries. This report lists all the account balances in the general ledger before and after you make adjusting journal entries. It further lists the total adjusting entries. The steps to be carried out here are:
In QuickBooks online accountant, you need to enter the adjusted trial balance in the search bar.
Head to the reports menu and choose adjusted trial balance report.
After that, go for customize to adjust the report as required.
Further, ensure that the total debit balances equal the total credit balances.
Using these steps, you can easily create a journal entry in QuickBooks Desktop. But if there is a mistake during the process QuickBooks will still give you the option to edit, reverse, or delete journal entries. Moreover, if in case you can’t get the proper resolution, you can also call the QuickBooks helpline number+1-888-510-9198 to troubleshoot it instantly. Our QuickBooks techie team experts will be there to help you round the clock. Also, you will get the most relevant answers to all your journal entry in QuickBooks related queries, so get in touch with us today.
FAQs related to Creating Journal Entry in QuickBooks
My “Is Adjusting Journal Entry? button is missing. How do I make it available?
Well, you might be creating a regular journal entry using QuickBooks online version. This is the reason why your checkbox for Is Adjusting Journal Entry is not visible. If you are using QBO version, then you can sign up for QBO accountant to make the said tool available. Add image
How to undo a deleted journal entry?
You can undo the deleted journal entry using the steps below: 1. Click on the gear icon first. 2.Select Audit log 3. After that, choose filter tab and select all users in the users field. 4. Now, choose all dates and date field. 5. Under events, you need to mark the transactions box. 6. Choose deleted/voided transactions in show field. 7. Click on apply tab and search for the deleted entry and click on view.
Can I delete an incorrectly entered Journal Entry? Using QuickBooks Online
Yes, you can delete the journal entries made incorrectly in QuickBooks using the steps below: 1. Move to settings 2. Select chart of accounts 3. Find the account you created the journal entry for. 4. Click on view register 5. Find journal entry in the account register. 6. Select the journal entry to expand the view and click on delete and yes tabs respectively.
Learn the easy steps to move QuickBooks Online company files to QuickBooks Desktop
QuickBooks Online is cloud-based accounting software that has many distinguishing features that makes it the most preferable software among businesses. Another trump card of QuickBooks is that it can easily access company files online without any geographical limitations. Although it also lacks certain attributes available on QuickBooks Desktop which makes it very difficult to work in QuickBooks Online for grown businesses or business firms that are trying to expand, so it becomes necessary to switch from QuickBooks Online to Desktop. Also, there can be other reasons that tend you to convert or move the QuickBooks Company data files from online to desktop. However, this process of transfer and conversion of QuickBooks Company files might be quite confusing and onerous for many users.
Thus, if you are seeking for a reliable method that can be performed in the conversion or migration of Company file from QuickBooks online to QuickBooks desktop follow this article till end, here we have described the conversion process in depth.
Moreover, if you want to perform the process on your own manually then feel free to reach out to our 24*7 QuickBooks technical support experts by simply calling them i.e +1-888-510-9198! Our dedicated team of professionals is ready to serve you out round the clock with the entire process in the best possible way.
Fundamental points to keep in mind before carrying out the Conversion Procedure:
As above that this process of conversion might be a little tedious for many users, so to avoid any mess that can be created further in the ongoing process.
There are some fundamental points that need to be taken into consideration before implementation; a few of them are as follows:
User must check the Internet explorer version before carrying out the conversion procedure, it should be version 10 or above otherwise it will create certain issues later, particularly compatibility issues. Hence it is suggested to the user to check the version before conversion by performing the necessary steps and if found outdated then update to the required version of version 10 or above for smooth conversion.
Another factor to keep in my mind is that desktop software should be a 2004 edition or later version as conversion with an older version than 2004 edition or later is not possible.
User should ensure that QuickBooks desktop software should be compatible and internet explorer has to be 32-bit as 64-bit version will show an error and create hindrances in the conversion process.
Direct conversion is not possible if you are using Mac version of QuickBooks. The process of transformation for the Mac version might differ from the normal one.
User should have access to at least one invited accountant account if he/she is already master or company administrators to avoid any disarray later.
User needs an activeX to carry out conversion thus he/she must get active before performing the steps.
Conversion will get restricted to certain item products, vendors, customers, services etc. if you are using a non-US edition.
Advanced Steps to Convert and transfer your Company file from QuickBooks Online to QuickBooks Desktop
The user has to perform the below-listed steps after he/she is ready to move the company file from QuickBooks online to QuickBooks desktop:
STEP-1: To set up security settings in Internet explorer or Microsoft Edge.
The process of transferring company files from QuickBooks online to QuickBooks desktop starts with setting up security settings in Internet explorer or Microsoft Edge. Perform the below-listed steps to carry out this process:
Start with right-clicking the Internet explorer icon and drag the mouse to run as an admin option.
Click on run as admin option.
Go to tool icon and choose the internet option.
Go to the security and trusted sites option and click on the sites tab.
In next step, in Add, this website to the zone field, the user needs to enter *.intuit.com and *.qbo.intuit.com
Further, uncheck the “Require server verification for all sites in this zone”.
Close the trusted site’s window and click on Apply option.
Now uncheck the Enable protected mode.
Then Go to the Okay tab.
Next, close the box and re-open Internet explorer to disable the protected mode.
Finally to end the process, leave internet explorer open.
STEP-2: To set up the QuickBooks Desktop for Export.
This second step involves the setting up of QuickBooks Desktop for Export. For this follow the steps in the same way as given below:
At first you are required to right-click the QuickBooks desktop icon.
After you are done with this Go to the Run as admin.
If in case the QuickBooks desktop is not installed in your system, then you can download the trial version.
Once done with the downloading process now you can ensure to move to the File and then select the Close company option.
Finally, leave the QuickBooks desktop open while completing the rest of the steps.
STEP-3: Procedure to export QuickBooks Online data
Start this step by opening the version of QuickBooks that the company file will be converted to. Keep in mind not to go with No company open window and avoid opening a company fill till then.
After opening the version login to QuickBooks online account.
Drag your mouse to the gear icon and click on it.
Under tools tab, select the export data option.
Choose the reason from the pop-up window and click on continue tab.
Under the download company data select learn more.
Review the export overview and select the get started tab after the overview.
In next step, go to Install for ActiveX control and choose Install ActiveX Control to confirm the installation.
Once done with installations then choose Continue after option.
Select the data to export and then hit the Continue tab.
Also review the limitations of data to export and again opt for the Continue option.
Finally enter all the relevant contact details, afterward, choose the Continue further.
Important Point: You will receive an email to end the Export Conversion with steps within a few minutes to hours depending upon the amount of data prepare. This recipient of email depicts that data has been compile and now you can move ahead for next step.
STEP 4: To Terminate the Exporting of Data.
This step is the final step of the entire process carry out in the end in order to execute the conversion process.
Now Choose the Export Data in the QuickBooks Online.
Then In QuickBooks Online, First go to the Export page and move to the Setting Tab.
Perform the same steps again and get ready to export the QuickBooks Online Data.
Hit the Continue tab to download on exporting data from QuickBooks Online Page.
Before moving ahead ensure that No Company Open Screen appears and in case Company file Open please verify and visit file and Choose the Close Company option.
Select the Preferred option and then hit the Continue Tab.
Now click On the Download button.
After you are done with download process, save the company file window appears on the screen where you need to choose the location to save the file.
Then a pop-up window appears asking the user where to save the file.
Next go for the Convert Now option.
In the application certificate hit the Yes button prompts each time.
Lastly opt for the Continue and choose the Done option
Click on the Finished Tab and then Run Reports which will end the process.
Well, we are at the end of this article and we hope that the relevant information shared about the Conversion or migration of Company File from QuickBooks Online to QuickBooks Desktop in this article will be productive for you if you follow up the steps as it is.
Yet at any point of time if you still get stuck in exporting files from QuickBooks Online to QuickBooks Desktop then you can straight away contact our QuickBooks Support team of QuickBooks professionals at +1-888-510-9198 Our professionals will technically assist you with utmost dedication in the entire process of conversion. And in no time, they will clear all your clouds of confusion in the best possible way.
FAQs Related to Export and Convert QuickBooks Online data files to Desktop
How to export QuickBooks online data to Desktop?
For exporting the data, you can perform the below steps: 1. Head to the gear icon 2. Click on export data option 3. Click on the export to QuickBooks desktop option
What file format is compatible to export QuickBooks Online data to Desktop?
The file format should be compatible with the version of QuickBooks. The compatible file formats encompass .qbo, ,qfx, ofx, qbj, and csv formats.
How to Export Customer / Vendor Data from QB online to Excel containing all the details , including Tax Registration Id?
You can pull up a Vendor contact list report and a customer contact list report in your QBO account. You’ll then customize it to add the details you want to show and the Tax Registration ID in your vendor and customer list report.
How to learn about different file types and extensions used by QuickBooks Desktop:
No doubt QuickBooks is one of the biggest names in the accounting software industry with its innumerable features. And because of these multitudinous features, file types and extensions used in QuickBooks Desktop by many business owners or accountants. To run their small to medium sized business. While managing all the financial aspects like your invoices, pay bills, tax payment, bank account tracking and cash flow, QuickBooks encounters many types of files. The QuickBooks file extensions are used for different purposes in the program to save the data. Different type of file extensions are used with different editions of QuickBooks. This includes QuickBooks 2017 will be using different file extension than that of used by QuickBooks 2018. So, in order to know more about these file extensions and their types used by QuickBooks read this comprehensive article till the very end.
What do you understand by File Extensions and QuickBooks File Extensions?
At first, File extensions are the abbreviations generally available at the end of the file name. It further indicates the type of content and the purpose of the file.
Some common file extensions used are:
A JPEG uses the .jpg or .jpeg extension (for example, image.jpg)
A Word document uses the .docx extension (for e.g. – CoverLetter.docx)
An Excel spreadsheet uses the .xlsx extension (for example, budget.xls)
Whereas QuickBooks file extensions are exclusively for QuickBooks. QuickBooks file extensions are generally in the format of .xxx. Most commonly used QuickBooks file extensions are .QBW, .QBO, .QBB etc.
Importance of using QuickBooks File Extensions
It is important to emphasize that, different types of QuickBooks file extensions have different aspects. They are further used for different purposes. Let’s check out the importance of different file extensions given below:
File extensions make it easy for the users to determine what type of content a particular file contains. As everything is clearly labeled.
With the help of file extensions, it becomes easy for the user to organize their accounting data. As it categorizes the same kind of file extensions. This prevents data from merging and also facilitates auditing.
By just looking at the file extension user can easily identify the type of file. And this saves a lot of time.
File Extensions help in easy identification of file type that helps desktop to open the file in the right application.
QuickBooks file extensions assist in verification of authentication of data files in order to safeguard data files.
Types of QuickBooks File Extensions that are used commonly:
Different types of file extensions that are commonly used while working with QuickBooks are categorized below:
File Extension
File Type
Characterization
‘.QBW’
QuickBooks Company File
It is used by QuickBooks software to store accounting data, letters, logos, images and other relevant info of company files which is saved by using ‘.qbw’ file extension.
‘.QBO’
QuickBooks Online Bank Statement File
A file saved by ‘.qbo’ extension holds electronic bank statements that can be easily opened up by QuickBooks software during the process of downloading transactions from the back.
Files usually saved by ‘.qbb’ extension are backup files of QuickBooks company file that are created by QuickBooks accounting software and usually hold the backups of financial records, images, logos, templates, and letters.
Files that are saved by ‘.qbm’ extensions are the compressed version of ‘.qbw’ files usually created by QuickBooks accounting software while moving a company file.
‘.QBX’
Accountant’s review copy (Export file)
File with ‘.qbx’ extension are the files crafted by QuickBooks software during the generation of accountant’s review copy of QuickBooks Company file. This is the export file that can be sent to your accountant.
‘.QBA’
QuickBooks Accountant Copy working file.
A file with ‘.qba’ file extension is an accountant copy that is sent by clients for the accountant’s review purposes.
‘.QBJ’
General Journal Entries File
A file with ‘.qbj’ extension is the file created when the user wants to add journal entries created by the accountant, to send a general journal entries file.
‘.QBY’
Accountant’s Copy import file
A file with a .qby extension is the file sent to QuickBooks users after the accountant review their accountant copy and makes changes. This is the import file where users can easily apply changes to the company file.
‘.ND’
Network Data File
While accessing to multi-user mode, QuickBooks usually crafts file with ‘.nd’ as extension that helps QuickBooks to manage the user access settings
‘.TLG’
Transaction Log File
QuickBooks always keeps track of changes made to your company file since the last backup. This QuickBooks software saves this information in a file which is named with a ‘.tlg’ extension. So, the next time when you take a backup of your company file, it will automatically reset the file.
‘.LOG’
Event Log File
Files with ‘.log’ extension are created by QuickBooks to record essential events. These log files are mainly used for troubleshooting purposes. Two types of LOG files are:Qbwin.log – records issues detected during a rebuild.QWC.log – record the QuickBooks Event log errors of Web Connect.
‘.DES’
Layout Designer Template file
File with a ‘.des’ file extension is created by QuickBooks when the user exports a customized form template. It is easy to export this file and can be used in other company files or shared with others.
‘.QBR’
QuickBooks Report Template File.
A file with a ‘.qbr’ extension is created by QuickBooks when the user wants to export a memorized report template.
‘.QBSTBL2.USA ‘
US Tax Table File
A file with ‘.qbstbl2.usa’ is created when you run a payroll in QuickBooks Desktop that gives you the current tax table. This file also gives all the latest payroll info that will be required to calculate the payroll taxes easily.
When the user exports the list info, QuickBooks creates a file that has .iif extension. This file can be used to share lists with other company files.
QBP
QuickBooks Print file
When you set the printing preferences, the software saves them in a file with .qbp extension.
ECML
Entitlement File
When you install or register QuickBooks, a file with .ecml extension is generated, it further communicates to QuickBooks that the user is making use of a licensed product.
QuickBooks Statement Writer Files
File Extension
File Type
QSS
When you customize the statements and reports with QuickBooks statement writer, the software usually saves the settings in a file with .qss as the extension. You can use this file to apply settings to other reports.
QSM
When you use QuickBooks statement writer, it saves the information with .qsm extension. The QSW file can be used in MS excel.
QST
In case there is a specific layout needed by the user, a template file can be used, which is already available. These files can be spotted with .qst as extension.
This particular file can be created during Pass 1 of the rebuild and is further deleted on its own when the rebuild is finished.
QBwin.log
QuickBooks log file
The Qbwin.log file can be further created and updated when the user runs the verify/rebuild option. This particular file will help in identifying log problems and situations connected. The Qbwin.log file is usually stored in QuickBooks installation directory.
QuickBooks Letters Templates folder
Letters folder
The QuickBooks letters templates folder contains the word document templates for the QuickBooks writer letters function.
QBrestor.TMP
Temp restore the file
This particular file is often made at the time of restoring the QBB file, which gets deleted on its own during the restore process.
Inet Folder
Inet
This folder was used to store license information for QuickBooks.
Images Folder
Images folder
It stores temporary copies of images that are used by QuickBooks.
QBInstanceFinder
Instance finder file
You can delete the file, but it usually gets generated again in a few QuickBooks versions.
CONNLOG.TXT
Connection log file
The CONNLOG.TXT file is basically the online banking connection log file, which is a log of reach connection for online banking.
.TDB
QuickBooks Pro Timer files
There is a time tracking data from QuickBooks timer that can be found in the QBTIMER directory.
Note that a separate QBW file is made with the name of Archive copy XX/XX200X with QBW file name. It is a copy of the company file, before being condensed. You can view this file to view the info that was present in the unmodified file.
QBW.TLG
Transaction log file
This file helps in retrieving the lost QuickBooks company file data.
QBW192.168.X.XXmta
Temporary database file
This particular file is made by QuickBooks database server manager and it is further a temporary file that is generated when opening the company file. When the user opens up the main file, this file gets deleted on its own
QuickBooks for MAC
File Extension
File type
Description
QB2016
Company file
This particular version of the company file is for the QuickBooks 2016 Mac.
Plist
Apple property list files
This file stores the registration and preferences.
QB201
Company file
This file is for the QuickBooks version 2019 of Mac.
DM
Apple disk image file
The DM file is a backup QuickBooks company file saved as an apple disk image by QuickBooks.
MAC.QBB
Backup file
Note that you can use this file to move QuickBooks Mac file over the QuickBooks desktop for windows.
Final Words!
There are numerous file extensions and file types available but it is not necessary to know all of them. But the file types and extensions used in QuickBooks Desktop that are listed above are the most commonly known. QuickBooks Desktop uses these extensions where each one has a significant role in business accounting. This article covers everything that is essential for the users to have an outlook on a variety of file extensions. Once you get a general idea about them you will find that they will make processes smoothen. And further produce a faster workflow and also save you time.
Moreover, you can also get in touch with our 24/7 QuickBooks enterprise support team with the help of our dedicated support line i.e. +1-888-510-9198. Our team will provide you with the most relevant information. And we will ensure that all your queries related to QuickBooks are answered in the best possible way.
FAQs Related to File Types and Extensions in QuickBooks
What is the file extension for QuickBooks?
File Extension in QuickBooks is a type of file extension that is exclusively for QuickBooks. The most common QuickBooks file extension is QBW (company file), followed by QBB (backup file) and QBO (bank statement file).
What is company file in QuickBooks?
The company file saves all of your financial info and grows with you. In QuickBooks, you can save multiple company files for multiple businesses. Each business should have its own company file.
What are the different types of QuickBooks files?
There are a bunch of QuickBooks file types. Each file has a certain extension attached to it.
Easy ways to keep your QuickBooks Desktop 2023 software to the latest and release date
Each year, QuickBooks releases its latest version with updated features and functionalities. As the year 2023 is around the corner, the new version QuickBooks Desktop 2023 is already in the market. It was released in September 2022. The new update has a lot of new features for regular users, as well as accountants. To find out the information related to the features, cost and the license policy, make sure to stick around the piece of writing till the end or connect with our team professionals at +1-888-510-9198, and get assistance from experts and certified QuickBooks professionals.
Updating QuickBooks regularly enhances the experience and addresses various problems that can be experienced when working on QuickBooks. The new and improved features of QuickBooks are described in these release notes. In case you have enabled automatic updates, QuickBooks will download updates for you on its own. Whereas, if you want, you can manually check for updates at any moment. The release date for QuickBooks 2023 was:
Release date for QuickBooks Accountants Edition was September 6, 2022.
The general QuickBooks 2023 Release date was September 20, 2022.
Release 5 (R5_27) – July 18, 2023
Web Connector
Web Connector updated to R3.0.
Release 4_69 (R4_92) May 2023
Inventory Changes
You can use the categories in Add/edit multiple list entries and copy-paste from excel to onboard and alter item categories at scale.
Further, you can use the new welcome screen to explore the importance of categories.
Moreover, the category center has been renamed category list to sound more like the item list.
Web-connector changes
The consent screen now shows a new preference type, and this setting further disables the consent screen’s unattended access option. This further gives the developers a choice to integrate the app and perform data synchronization when QuickBooks is operational.
Release 4_104 (R4_104)- April 2023
Payroll
With the help of Guideline 401(k), you can now offer 401(k) retirement benefits to employees directly from QuickBooks. Users of Enhanced & Assisted Payroll can access Guideline 401(k).
You can log in as the admin to QuickBooks and then sign in to the Intuit account, in order to access and register for the Guideline 401(k) retirement plan.
In this release, you will find updated discovery items and employee info pages to help you identify incomplete employee profiles and further learn the perks of comprehensive employee profiles.
You will find a redesigned employee center to make it easier to enter the essential data for employees.
Release 3 (R3)- October 2022
Inventory
You can make use of category list view to manage the inventories. Moreover, you can use categories when transferring multiple items, using find and select, or creating reports. Note that, Release 1 (R1) will no longer support the categories feature, and only R3 i.e., Release 3 and beyond will be compatible.
It is now possible to view the report on expiration status and filter by item lot expiration dates or serial numbers.
Intercompany transactions
When authorizing intercompany transactions, it is now possible to alter the default due-to-account.
Further, you can edit all fields on an intercompany general journal entry minus the amount and account.
You can further use the intercompany dashboard and reports’ date-range filters.
Cash Flow Hub
The cash flow hub accounts now contain the direct connect banks which include multiple banks for tracking balances in one place.
1099 Changes
Note that, the year placement has been changed on the new 1099 NEC & MISC forms. Furthermore, according to the IRS rules, the FATCA filing box number and also the subsequent box numbers on the 1099 MISC form has also been changed.
View-only mode
You can now learn further about QuickBooks 2023 desktop’s view-only mode after your membership has expired or been cancelled.
Money Transmission License Payments compliance
The processing of the online payments and the payment receipts are now MTL compliant. These receipts include the exclusive MTL features and disclosures such as the payment amount, total amount, date of transaction, auth code, and payment method
Issue Fixes
The inventory valuation summary report is now compatible with the software developer kit API.
Moreover, the price rule on an item with a sales price of $10,000 or more is now supported by invoices.
Furthermore, from the no company open screen shortcut, you can enter open a company file.
Pricing of QuickBooks desktop 2023
It is announced that there are no discounts on all desktop products on any medium. Below is a table sharing the complete QuickBooks Desktop 2023 pricing information.
QuickBooks Desktop Products
Price
QuickBooks 2023 Desktop Pro Plus
$549
QuickBooks 2023 Desktop Mac Plus
$549
QuickBooks 2023 Desktop Premier Plus
$799
QuickBooks Desktop Enterprise 23.0
Price is unchanged for 2023 launch
QuickBooks 2023 ProAdvisor
Premier Bundle $799
QuickBooks 2023 ProAdvisor
Enterprise Bundle $1299
Pricing for QuickBooks online version 2023
QuickBooks Online Version Products
Price
QuickBooks Online Simple Start
$30/mo
QuickBooks Online Essentials
$55/mo
QuickBooks Online Plus
$85/mo
QuickBooks Online Advance
$200/mo
QuickBooks Online Multi-Company Package
Parent Entity-30% off current retail price. $20 for each additional file.
Points to consider
According to the business size, one should choose the right product. In case the user is running an enterprise and wants to grow in future, choose the product accordingly.
QuickBooks Desktop is a full-fledged and efficiently designed software.
QuickBooks online is dynamic software that has a list of features and functions covering every aspect of accounting, bookkeeping and financial reporting of any size of business.
New and Improved Features of QuickBooks Desktop 2023 and Enterprise 23.0
Here are the new and improved features in the latest updates of QuickBooks desktop 2023 and enterprise 23.0.
Release 3 (R3)- October 2022
Inventory
1. The all-new category list view, manages your inventory. You can use categories in reports, find and select things when moving multiple items. 2. You can also view the most recent report on expiration status.
Intercompany transactions
1. The intercompany dashboard and reports now use date-range filters. 2. Moreover, for all the field amount and account edit an intercompany general journal entry. 3. When you approve intercompany transactions change defaults due-to-account.
Cash Flow Hub
The cash flow hub includes direct connect banks in the cash flow hub’s all accounts section. You can add the number of banks, track balance in a single place now.
View-Only Mode
It is possible to learn about the QuickBooks desktop’s view only mode after the subscription has expired.
1099 Changes
The year placement on the new 1099 NEC and MISC forms has now changed.
Money Transmission License Payments compliance
Once done with online payment processing, the payment receipts are now MTL compliant. You can now see features like payment amount, total amount, date of transaction, payment method, and auth code, on receipts.
Issue Fixes
1. The software developer kit API now actively works with the inventory valuation summary report. 2. Moreover, the price rule for an item with a sales price of $10,000 or more is supported on invoices now, which wasn’t the case earlier. 3. The keyboard shortcut enters from the no company open screen, and is now opening a company file.
Features of QuickBooks Desktop 2023
The QuickBooks desktop plus 2023 contains the capabilities that can help you in improving decision making, efficacy, and productivity. Here are some quick features and functionalities included in QuickBooks desktop plus 2023:
Upgraded mileage tracker:
The vehicle mileage monitoring feature isn’t a new feature introduced in QuickBooks desktop plus 2023, yet the users have access to track vehicle mileage. This can be accessed from the company menu. It should be noted that the mobile devices that support iOS have the ability to update track mileage.
Also, a connection and login to an intuit accounts is essential to access this feature. Only the users of QuickBooks desktop enterprise, pro plus, and premier plus can track mileage on mobile devices that support iOS. It further allows the user to easily record, monitor, and view company mileage in one location using a desktop computer or a mobile device.
New Cash Flow Hub
With this new feature, one can easily examine, manage and track the cash flow. The cash flow hub feature serves as the central hub and allows accessing the accounts being tracked. This further helps in tracking the available cash, and also controlling the money-in and money-out transactions. One can also check out the account balances, add accounts to the list of accounts being tracked, analyze the trends in the cash balances, monitor the performance of the cash flow hub over a certain time period, and also control past-due invoices and payments.
This feature is currently accessible to all 2023 desktop plus, enterprise, and accountant users in the US. The user can choose the cash flow hub from the company menu to access this feature and then click on manage the accounts to see the reports.
Another feature is the latest node card reader. Well, this feature is accessible to QuickBooks desktop pro plus, premier plus, accountant plus 2023, and all editions of QuickBooks desktop enterprise 23.0 with an active QuickBooks payments account. This feature can be easily accessed by clicking on the pick customers tab and then heading to the received payment from the menu bar. With the help of this feature, the software supports a latest node card reader, which enables the user to access contactless cards, apple pay, google play, and a variety of other types of payment from the clients.
As the QuickBooks payments feature is integrated with QuickBooks, when the user starts using this new feature, the payments are instantly recorded and matched, which ensures that the books remain structured without any additional work.
Employment or Earnings Verification by Equifax:
This new feature is offered by QuickBooks and Equifax combined to automate requests for verification of employment and income information for the users of active QuickBooks desktop payroll service user. This feature makes responding to information requests quicker and easier. The QuickBooks desktop preferences can now see a Benefits and HR tab. The company preferences tab will have a section titled income and employment verification.
Optimized Payment Links Tracking in QuickBooks Desktop 2023:
Coming to this feature, it is available for the QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0, having an active QuickBooks payments account. By sending a payment link, one can easily collect the money for purchases that do not require an invoice and also the new payments links dashboard lets you see the status. It is further helpful in getting the money without creating an invoice for initial consultations, advance deposits, and much more. Moreover, the new payment links dashboard allows keeping track of the progress of the request and issue reminders. You can simply send a link to your customers by text message or email them to make a payment.
HCM with 401(k) Guidelines-
The HCM with 401(k) guidelines feature is available for QuickBooks Desktop Pro Plus 2023, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0, with an active Assisted Payroll subscription. The user can simply start by adding a 401k payroll deduction and, if needed, the addition to the list of payroll items. The user will then have to head to the employees option and also choose the employee center from the menu bar to assign the 401 (k) items to particular employees.
The employees will be largely benefited from the retirement programs and when the users have a subscription to QuickBooks desktop 2023 assisted payroll2, guideline and QuickBooks offers users fully integrated 401(k) plans. One can easily choose and set up a plan in QuickBooks Desktop that is suitable for their business and staff. Once they are set up and running aided payroll with their new contributions, there are no further actions to be taken, as the Guideline receives the information and contributions automatically.
This feature is in QuickBooks Enterprise Accountant 23.0 and QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0. The user needs to simply log in as the admin user to configure the approval process. After that, from the menu bar, go for Company and then choose Set up Approval Processes to access it. With the feature to approve purchase orders and bills in a single dashboard, one can easily maintain business supervision and aid in reducing fraud.
And with the bill and purchase order approval workflow, the user can easily delegate accounts payable and purchase order activities. Ongoing monitoring of approved transactions with automated audit trail information, such as the name of the approver, the creator’s information, and any relevant comments automated prompt notifications to staff members can help in working before deadlines.
The inventory expiration dates on lot number feature are in the Enterprise Accountant 23.0 and QuickBooks Desktop Enterprise (Platinum, Diamond). One can access this feature by signing in as the admin user. After that choose the edit tab and preferences tab. After that choose the edit tab and preferences tab. Once done with that, the user needs to go for the Serial/Lot No. & Expiration tab after clicking the Advanced Inventory Settings button. Once enabled, the user can pick which items need a lot number and, if necessary, an expiration date.
This feature offers thorough multi-level categorization and supports expiration dates, which might help the user in managing the inventory easily and successfully. And by assigning, the inventory expiration dates and putting them in transactions like sales orders, invoices, etc., the user can simply minimize business losses and sell goods quickly. Furthermore, by adding expiration dates in client interactions, the user can enjoy lower business liability. The user can also use the reports on inventory that has expired or is going to expire by lot or serial number, as well as a history of transactions, to take prompt action.
Improved Report Optimization in QuickBooks Desktop 2023:
Users with large company files often face issues with the report compilation time with some of the more complicated reports in QuickBooks. This advanced feature will improve report compilation performance for bigger company file sizes (>300 MB). However, the reporting interface won’t change, these reports load more quickly than they did in earlier versions of QuickBooks Desktop 2023.
Improved Accounting Software for Mac Plus 2023:
Moreover, you can mark the payment paid automatically and alert when the money is transferred, saving a lot of time. Once you pay the vendors using a card or bank transfer, you can simply increase financial flexibility by sending money via physical check or bank transfer. There are additional fees for paying with a credit card, using the optional Fast ACH and Fast Check expedites services, and other options.
Features of QuickBooks Desktop Mac Plus 2023
QuickBooks Desktop 2023 version was expected to enhance the user experience. This particular edition has rolled in with top-notch accounting attributes that will automate and simply the accounting activities. Here is a gist of features included in the QuickBooks Desktop Mac Plus 2023.
Online Bill Payment
You can now use QuickBooks and spend less time scheduling and paying bills. This will further indicate when the bill has been paid and notify you when the funds have been transferred. Transferring money via physical check or bank transfer will tend to give more financial flexibility when paying vendors with a card or bank transfer. Moreover, there are additional costs when using the optional fast ACH and Fast Check expedite services or when making a payment through credit card. The software also has better bank connectivity in this version.
Upload Bills
In order to save time, automate the QuickBooks bill entry procedure, you can connect a shared macOS photos album to your company file. Any new receipt transactions will be pre-populated for review once they are added. You can further include files having bill transactions in your records, in order to maintain audit trails. This saves a lot of time by comparing imported receipt data to transactions that have already been completed.
Better Customer Management
You can maintain things by simply classifying the customers into different categories based on their types, statuses, locations, and balances. When you use customized reports that update on their own when the customer information changes, you will learn and understand things in a faster way. You can further effectively target and communicate with the customers by classifying them into various categories.
Synced Images
You can easily and swiftly add pictures of invoices, receipts, or other documents to the business file using the automated upload option from a shared photos album on macOS. This will need less manual filing which would make it easier for you to manage your audit trails and bookkeeping. You can automatically upload various files to the company file at once. Moreover, the invoices and receipts can be processed more easily and in a fast manner by directly uploading documents from a shared photos album.
QuickBooks Desktop Pro Review: Features and Pricing in 2023
PROS
CONS
It is possible to manage inventories and spot the average cost of goods sold (COGS)
Note that the QuickBooks pro desktop is no longer available on Intuit’s website, so the QuickBooks sales staff must be contacted.
The accountant copy allows you to export prior-year data when working on current-year data.
Moreover, you cannot track the inventory assemblies like the one available in QuickBooks premier.
You can use a large network of independent QuickBooks ProAdvisors.
Managing fixed assets is not possible.
It is now possible to track employee time and bill to customers.
No versions for editions like premier and enterprise.
Further, now compare budgeted costs to actual costs in QuickBooks desktop pro 2023.
Only three users are available and the desktop software has to be installed.
When to use QuickBooks Desktop Pro?
Manage Multiple Companies – You can now handle the books of an unlimited number of companies with only a single subscription to QuickBooks desktop pro.
Businesses who prefer desktop software- It is ideal for business owners having issues with the internet connections and the speed of the internet, as it doesn’t require an internet connection to run.
Companies with in-house bookkeepers- When you have in-house accountant working from a single computer, you can make an optimum use of QuickBooks, it further allows you to physically work closes with the accountants to check books offline rather than online.
Businesses with minimal inventory- If you just need basic tracking of your inventory costs and stock levels, without having to deal with goods spread across multiple locations, then QuickBooks desktop pro is ideal for you.
QuickBooks Desktop Pro Facts
Supported Business Types – It supports up to three accounting users in small and medium sized enterprises.
Pricing – For one user $549.99 per year, for two users $749.99 per year, and for three users $949.99 per year.
Money-back guarantee – 60 Days from the purchase date.
Ease of sharing files with accountant – In order to send an accountant’s copy to your accountant, you need to create one. However, this is not as simple as file sharing in QuickBooks online.
Standout features- You can use an average cost approach to keep track of inventory and cost of goods sold. Also, you can control and monitor the sales tax and further compare estimated vs actual projects costs. It further lets you scan receipts through mobile and also track the unpaid bills.
Scalability – Only Scalable for three users.
Overall ease of use – The overall usability is above average, and not as user-friendly as cloud-based accounting software.
Customer Service – Callback-only phone support, live chat, chatbot, and self-help resources.
Cash Flow Hub: The new tool lets you manage your cash flow in one place. It is available in all QuickBooks desktop packages. You can easily keep a check on your account balances, add new accounts, track past due invoices and payments, monitor cash performance, and create cash flow reports with this new feature.
Automatic Mileage Tracking: You can now avail the benefits of automatic mileage tracking in QuickBooks pro desktop 2023. This saves a lot of time and effort of manually entering the odometer readings. All you need is to enter the starting and ending locations, the software will calculate the distance for you on its own. Note that, only iOS devices are supported by this feature, that may be used from a desktop or mobile app.
Payment Links: This particular software lets you create customized payment links making it easier for you to collect payments from customers. Now, easily create a personalized link in QuickBooks and the system will email your vendor the payment information along with a pay button.
QuickBooks Desktop Premier Review: Features and Pricing for 2023
PROS
CONS
This edition includes versions with specific industries.
Software installation is a must.
In comparison to cloud-based software, the data input is quick.
Data sharing with external accountants is difficult.
Users can create classes for multiple locations or product types.
Powerful features are difficult to understand at first.
Limited to 5 users.
Limited mobile app features and the financial statements cannot be consolidated.
When to use QuickBooks Premier?
Specific Industries – There are basically five industry specific versions of QuickBooks desktop premier, namely: nonprofits, manufacturers and distributors, professional service firms, contractors, and retailers.
Full-time company bookkeepers- Note that a full-time bookkeeper working on QuickBooks all day is more effective with premier version that cloud based, as it is a faster program.
Users working at several companies – QuickBooks desktop premier allows you to manage books of multiple companies. In case you do not wish to consolidate the financial statements, then premier is the best option to choose.
QuickBooks Desktop Premier Facts
Business Types Supported – It supports businesses in specialized industries including manufacturing, retail, and non-profits that need detailed inventory accounting.
Pricing– The pricing includes $799 per year for one user, $1,099 per year for two users, $1,399 per year for three users, $1,699 per year for four users, and $1,999 per year for five users.
Pricing for enhanced payroll – $50 per month plus $5 for each employee, or $500 annually plus $5 for each employee on a monthly basis.
Money-back guarantee – The money back guarantee is for 60 days of the purchase date.
Standout features- This permits you to manage unlimited companies without paying an additional fee. Moreover, it has improved inventory management tools like the ability to track inventory assemblies. It further allows you to compare expected vs real project costs, which is essential for planning the budget. Moreover, it includes industry-specific versions and reports.
Overall usability – The overall usability is above average to difficult and is advised for experienced Bookkeepers.
Customer Support – Phone Support, live chat, chatbot, and self-help resources.
Tag Intercompany Transactions: This feature in QuickBooks desktop premier lets you to create consolidated reports without manually adjusting the intercompany transactions, further making it easy for the user to manage several business entities.
Cash Flow Hub: It is now easier to keep track of debts, bank accounts, and credit card balances. You can now analyze the account balances, cash balance trends, take care of past-due bills and payments, and further monitor cash performance over a given period of time.
Better Mileage Tracking – The new and advanced QuickBooks premier 2023 lets you track business mileage on its own from a desktop or mobile device and further receive manager or supervisor approval. You can simply enter the start and end points of the journey and the app will calculate the mileage for you. This feature was available earlier, but the user had to manually enter the odometer readings. However, only iOS mobile app has access to this new feature.
Inventory Categorization – In order to make a list shorter and easier to discover what you need; it is now possible to organize items into categories or groups.
Improved bank feeds- Most of the banks are now connected to QuickBooks premier 2023. And you can now configure how frequently banking data is downloaded on its own.
QuickBooks Premier Pricing
The pricing for QuickBooks desktop premier ranges from $799 for one user to $1,999 for five users. This is considered to be a bit expensive in comparison to the prices of most small business software. For $85 per month, you can purchase QuickBooks online plus with similar feature and up to five users. Note that QuickBooks premier might be pretty useful, in case you only need one user. Also, within 60 days of your purchase, you can request a refund with QuickBooks Desktop Premier.
QuickBooks Enterprise Review: Pricing & Features 2023
PROS
CONS
By far, it is considered to be one of the most powerful among all QuickBooks desktop products.
The installation and setup is needed for desktop programs.
The advanced inventory management feature includes barcode scanning, bin and location tracking.
Moreover, for QuickBooks cloud hosting, the plan required is a bit expensive.
It further includes features for fixed asset management.
For small businesses, this particular edition of QuickBooks can be a bit expensive and complex.
You can also get access to feature for combining financial statements from multiple companies
The mobile accounting app is just for capturing receipts and tracking mileage, which is limited.
It further enables the user to create unique pricing rules.
Medium-Sized and Large Businesses – Note that QuickBooks Enterprise can track around 1 million items, workers, customers, and vendors, and can further accommodate up to 40 people.
Companies needing Advanced Inventory Management – You can easily track inventory by location and bin. And further you can create personalized barcodes using QuickBooks Enterprise in order to track an item.
Businesses that issue a lot of invoices – If your business requires to issue a lot of invoices, then it is easy with QuickBooks desktop enterprise. You can send several invoices at once by just a single click using the batch invoicing feature of QuickBooks Desktop Enterprise.
Managing Fixed Assets – This has a built-in fixed asset manager that further acts as your central center to handle information about fixed assets, depreciation methods, groupings, and basis.
Businesses with Multiple Entities – With QuickBooks Enterprise, single license enables accounting for unlimited number of entities. QuickBooks Enterprise 23.0 enables consolidation of financial statements from multiple companies.
QuickBooks Enterprise Facts
Supported Business Types – It supports generally medium and large business. Especially the ones that have outgrown basic and entry-level accounting software, with up to 40 users.
Pricing for one user– The silver version starts from $1410 per year. The gold version starts from $1,830 per year. And the platinum version is $2,250 per year. Lastly comes the diamond version, it starts from $370 per month (no annual commitment).
Money-back Guarantee – The software offers 60 days money-back guarantee.
Standout Features – It enables tracking inventory goods across multiple locations. Further based on the rule you create; it automatically updates the price of the items on sales form. The Enterprise software further allows you to enter data or upload bank statements to reconcile transactions manually. It further allows you to create reports that are highly customizable. Another interesting feature of this software is that, it may include enhanced or assisted payroll depending upon the subscription. Not just that, it has built-in fixed asset management that enables you to keep track of fixed assets such as buildings and equipment.
Ease of file sharing – To share a file with your accountant, you might have to create an accountant’s copy. This is acceptable but less easy than file sharing in QuickBooks online.
Overall Ease of Use – If you have used Pro or premier before, then you might find this easy to use. However, in comparison to a cloud-based program, it is a bit less user-friendly.
Customer Support – Unrestricted client assistance is further provided by the QuickBooks priority circle, online forums, live chat, chatbot, and self-help materials.
QuickBooks Enterprise New Features for 2023
Intercompany Transactions: With QuickBooks Desktop Enterprise 23.0, you can combine financial reports that include information from other firms.
Inventory Categorization: This feature enables you to group or categorize inventory items, so that you can quickly discover what you are looking for.
Expiration Dates: You can now build reports around these dates with the addition of a separate field for expiration dates in QuickBooks Enterprise 23.0.
Automatic Mileage Tracking: Instead of manually calculating the odometer readings, you can easily record your business trips using the mobile app.
Cash Flow Hub: This feature allows you to track all of your incoming and outgoing cashflows at one place.
Payment Links: Sending payment links permits you to accept payment without requiring an invoice. After its set up, QuickBooks will send your customer an email with the payment requests and a link to a secure payment processing page.
Improved Report Optimization: Reports like A/R aging reports can be a bit challenging for the enterprise users with large company files to put together. However, for businesses with file sizes greater than 300 MB, QuickBooks has now improved the report compilation process. Due to this feature, complex reports now load more swiftly than they did in previous versions.
Improved Bank Feeds: QuickBooks Desktop 2023 has switched from the traditional banking connectivity method using the bank server to a new platform. This further makes it easy for you to download and categorize the transactions and connect bank and credit card accounts.
QuickBooks Desktop Enterprise is categorized into four different models, each for single user and having different pricings. This includes Silver, which is the entry level package that has features like advanced reporting priority circle, etc. and is priced at $1,410 per year. Payroll, advanced inventory, advanced pricing, and bill workflow approvals are just a few of the upgraded features included in the Gold, platinum, and diamond versions.
Enterprise Cloud Hosting
Using cloud hosting, it is possible to use a locally installed program i.e., QuickBooks enterprise to be used in the cloud. The on-premise version’s features are the same as the hosted enterprise, but you can access the accounting files from any location on any internet-connected device.
You can pick from any of the three plans:
Gold: It starts at $206 per month for one user.
Platinum: Starts at $241 monthly for a single user.
Diamond: Usually starts from $424 per month for one user.
QuickBooks Desktop Enterprise 2023 – Features Based upon user subscription
QuickBooks enterprise is known for its smooth accounting and financial management software which handles everything from invoicing to payroll and inventory management. It is basically desktop-based software. In QuickBooks Enterprise 2023, you will get some unique features that will enhance your level with QuickBooks. The users can avail of the best benefits on a subscription plan. Following are the features you need to check out:
Intercompany Transactions – It is basically a transaction within the same company having different subsidiaries or subdivisions. It further includes the entities like purchase and marketing or marketing and finance, etc. This feature makes it easy to create relationships between multiple company files and multi entity bills within company files in single click.
Categories of Inventory Items – This is a new feature that gives you the perk of allowing users to define items almost any way they see fit and prevent the misuse of the item/sub-item naming standard that can occasionally make reports worthless. Only the add/edit item option of the item list provides access to the item categories. The items and services icon located under the company portion of the home page, the lists or inventory menus, or both provide access to the item list. Note that, the users of QuickBooks desktop only have a few options for defining the inventory items up till now. With user-defined inventory item categories, QuickBooks Enterprise allows users to efficiently manage the inventory. In addition to that, the users can create up to four layers of subcategories to create a hierarchical structure for their inventory objects.
Update on Launch of QuickBooks Accountant Desktop Plus and ProAdvisors Bundles
The QuickBooks version 2023 brings in changes in the QuickBooks Accountant Desktop and QuickBooks Enterprise Accountant to a subscription-based variant. It covers the QuickBooks desktop Accountant and enterprises accountant licenses in ProAdvisor Bundles. As per the recent policy, purchased licenses of mentioned products under the ProAdvisor bundles also come within the annual subscription terms of bundles.
Updates related to QuickBooks Payroll Products
The last update related to the QuickBooks payroll products specified that the users shall not be able to buy the following products as mentioned below after June 1, 2022.
Desktop Assisted Payroll Standalone product of QuickBooks. You can get access of this product under the QuickBooks Enterprise diamond bundle.
Enhanced payroll for Accountants of QuickBooks Desktop.
The above changes in the payroll products might not affect the current subscriptions and renewables. Note that QuickBooks is not going to discontinue the existing products. The new enterprise diamond clients will continue to get access to assisted payroll.
QuickBooks Desktop Payroll Pricing Update
The prices of payroll version of QuickBooks tend to increase in addition to the QuickBooks desktop version. For both payroll versions, QuickBooks desktop and online will reduce the current fee of $4 per employee to $5 per month. The impact of the price increase largely depends upon the number of employees and the subscription.
Every new version requires a different set of system configurations to work smoothly and cater for the best experience. And the same theory applies in the case of QuickBooks desktop 2023. Here are the system requirements for QuickBooks desktop 2023.
Operating System
As Microsoft no longer offers the customer any security updates or support as of January 10, 2023, the newly launched QuickBooks software 2023 didn’t support windows 8.1 operating system. Note that there should be any windows installations made natively without using an emulator or a virtual environment. Here are the basis operating system requirements:
64-bit natively installed Windows 11
All 64-bit versions of Windows 10 already installed
Essentials, Standard, and Windows Server 2022
Standard and essential versions of Windows Server 2019
Standard and Essentials versions of Windows Server 2016
Standard and Essentials editions of Windows Server 2012 R2
Essentials, Standard, and Windows Server 2012
Database Servers
The users’ workstations should have one of the below stated database servers installed natively. In addition to that, QuickBooks desktop 2023 doesn’t support Linux or Windows 10 S mode.
Windows Server 2022, Standard and Essentials
Standard and Essentials versions of Windows Server 2019,
Windows Server 2016, Standard and Essentials
Windows Server 2012 R2, Standard and Essentials
Windows Server 2012, Standard and Essentials
Note: Windows 10 S and Linux Mode won’t be supported.
Browser Requirements
For QuickBooks Desktop 2023, you must have proper internet connection and Google Chrome.
Hardware and Operating System Requirements
You can only use QuickBooks desktop 2023 with a 64-bit version of windows operating system and it won’t run on 32-bit. Here is a quick view of the hardware and operating system requirements:
Minimum Processor- 2.4 GHz
RAM (Workstation) – Requires 8 GB minimum and 16 GB.
RAM (Server)
1-5 Users: 8 GB
10 Users: 12 GB
15 Users: 16 GB
20+ users: 20+ GB
Disk Space
2.5 GB of hard drive space (additional required for data files).60MB of additional software is included with the installation files for Microsoft.NET 4.8 Runtime.
Needs at least 4.0GB of RAM for QuickBooks connected services that use IDP.
Double the size of the largest file scheduled for backup, plus 100MB, or double the size for restoration.
Only the workspace folder LocalApplicationData+ IntuitIntuit Data Protect is needed.
It should be noted that QuickBooks data file should be kept on a solid-state drive for optimum performance.
Windows
Windows North American version.
When set to English, regional settings are supported.
When hosting multi-user access, the server machine must have administrator rights.
Natively installed, not requiring the use of emulators or virtual environments.
Optical Drive
For a physical CD installation, a 4X DVD-ROM drive is a must.
Screen Resolution
The display is set for 1280 x 1024 resolution, or it can be higher with around 2 extended monitors.
The best optimized for the computer’s default DPI setting.
Other Hardware Devices
In case the user is making use of the Warehouse manager in QuickBooks desktop mobile application, then the following devices can be used.
Zebra TC20, TC25, or TC51 Mobile Computer is advised (Android 4.4 & above)
Mobile computer Zebra MC40 (Android 4.4 & above)
This version of QuickBooks further supports:
Socket Mobile CHS 7CI
Honeywell Voyager 1602g Pocket Barcode Scanner
Symbol CS3070
Other Software QuickBooks is compatible with
QuickBooks integrates with other apps easily. However, the apps that can be used for integration with QuickBooks 2023 version are as follows:
Microsoft Office:
Office 2019
Office 2021
Both 32- and 64-bit versions of Office 2016 (including Outlook 2016).
Both 32-bit and 64-bit versions of Office 2013 and 365, including Outlook 2013. Recall that the web version of Microsoft 365 is not supported; only locally installed versions are.
With Microsoft Outlook 2016–2021, Microsoft Outlook with Microsoft 365, Gmail, Yahoo Mail, Outlook.com, and other email clients that support SMTP, you can send estimates, invoices, and other forms.
Microsoft Word 2021, 2019, 2016, 2013, or Microsoft 365 are required for letter preparation (including 64-bit).
Microsoft Excel 2021, 2019, 2016, 2013, or Microsoft 365 are required for exporting reports (including 64-bit).
Microsoft Outlook 2021, 2019 (32 and 64-bit), 2016, or 2013 are required for contact synchronization.
V19.0 of QuickBooks Point of Sale
2022 Turbo Tax (Personal and Business).
Lacerte 2022.
Pro-Series 2022 tax year.
Quicken 2022, 2021, 2020, 2019, 2018, and 2016 are the following years.
2023, 2022, and 2021 QuickBooks desktop for Mac versions.
Adobe Acrobat reader: version 9.0 or later of Adobe Acrobat reader is required for business planner, payroll, and viewing forms.
Moreover, internet access with a connection speed of at least 56 Kbps is needed for payroll and other online features and services.
Compatibility with Antimalware and Antivirus Software
According to the experts, QuickBooks Desktop Pro 2023, Premier 2023, and Enterprise 23.0 is compatible with the below stated programs:
Antivirus Software
McAfee
Avast
Norton
Bitdefender
Security from Trend Micro
Kaspersky
Sophos
ESET
Webroot
Avira
Cylance (Only for Internet/Regression)
F-Secure
Symantec
Animal Dome
Antimalware Software
McAfee
BitDefender
Malwarebytes
AVG
F-secure
Avast
Spybot
Emsisoft
Webroot
F-secure
ZoneAlarm
Kaspersky
It should be noted that although RAID systems are compatible with QuickBooks, it is not advisable to do so, as it could make QuickBooks run slowly.
Process to Download QuickBooks Desktop 2023
Here is a quick view of the process to download and install QuickBooks 2023 on workstations. Let us have a look:
You need to first click on the download link. And further click on the same to start the process of downloading QuickBooks 2023.
After clicking on the link, you will be asked: Will you be using QuickBooks Desktop on multiple computers at once?
You now have to click on the option yes, no, or unsure, according to your requirement.
Note that selecting yes and unsure will require performing the entire setup process. Whereas, picking no as the option will redirect the user to express setup.
Another option is to choose the standard startup option that would require performing the below described steps:
At first, you need to follow the installation process that would appear when clicking on the standard setup link.
You now have to make a few selections. The following questions will be asked that needs to be answered:
Which country is the user accessing QuickBooks Desktop 2023 from?
Which QuickBooks desktop 2023 version the user wants to download.
After selecting the answers, pick the 2023 or later version of QuickBooks.
Also, note that you need to choose the pro, plus, premier plus, or Mac plus for QuickBooks pro, premier, and Mac 2023.
After picking up one of the many options, it would show up in a search tab. If it occurs, press on it to proceed the process.
Clicking on the search tab will redirect the user to the software page. On this software page, the user needs to download the edition and version of the software that best suits their business requirements.
Now, click on the download tab to start the download process.
And further, you will be asked to select where on the workstation they would like to download the software. If so, then select the location where you wish to download. Or else it will be downloaded on the default location.
Select save the file option.
And now, head to the folder where the files have been saved.
Once the above steps for download process are completely performed, it is time to implement the steps to install the software. However, it is essential to be careful when selecting the installation type. Let us check out the steps involved.
You need to first open file explorer application on the workstation.
And further, in the file explorer, look for QuickBooks 2023 edition.exe file that you downloaded in the steps above.
Right click the file and it will open a small menu.
From the menu, click on the option stating run as admin.
This will begin the installation with admin privileges.
You will now see the download instructions that you need to follow one by one.
Along with that, you will see the license agreement. It is important to read and agree to it to proceed.
Click on the next tab.
And once again click on the same till finish tab appears.
Authenticate the software, by entering the license and product key.
You will now be asked to pick from any of the two installation options. Let us evaluate and explore each of the options one by one.
A. Network And Custom Install:
You can go for custom and network installation, in the following cases:
It is important to decide when the QuickBooks company file will be hosted on the server.
You will be asked if you wish to set up a multi-user network or not.
You will finally be asked if you wish to choose the default installation location for QuickBooks desktop 2023.
After selecting the custom and network installation type, press the next tab.
Note that the how you use QuickBooks option must be selected.
Further, if you have selected the option to change the installation location, then you will see a new window where you can reconfigure the location where the software will be installed on the workstation.
Change the location by selecting the browse tab.
And further navigate to the program folder and select a different location.
Once you select the location, it will initiate the installation process. You need to just press the next tab.
There will be a checkbox that you need to select, if you want QuickBooks to open once the installation has been completed.
You now have to click on the finish tab after the installation is complete.
In case the checkbox was selected when installation was in process, then QuickBooks will launch itself.
QuickBooks Desktop 2023 Activation
After the installation is complete, you will be asked to activate and update the program. In that case, you need to perform the below steps:
At first, run QuickBooks desktop 2023 that you installed earlier.
After the software opens up, you need to head to the help menu.
Once done with that, you will see a dropdown menu, where you need to choose the option that helps in activating the application.
Perform the onscreen steps.
And in case all the instructions are performed properly, then QuickBooks desktop 2023 application will have been activated successfully.
B. Express Installation
Below are the situations, when you need to perform express installation in QuickBooks:
It can be used in case QuickBooks desktop 2023 is intended to be used on a single workstation.
Go for this type of installation, if you wish to reinstall QuickBooks desktop 2023 software.
This type of installation works well if you are using QuickBooks desktop application for the very first time.
After selecting the express install tab, click on the next tab.
Followed by, performing the steps that appear on the screen when clicking on the install tab.
After the installation is complete, press the finish tab.
In case the user is updating QuickBooks from an older version to the most recent version, then it is a must upgrade the company files as well. Not doing this would mean that the files might not run in the latest version of QuickBooks, and might land you into compatibility issues. The steps to upgrade the company file are as follows:
The very first step is to ensure that no one else has access to the company file that the user is upgrading.
Open the latest version of QuickBooks that you have.
After that, head to the menu that is on top of the window, and choose the option named as file.
From the file menu, press the option stating open or restore company.
Now you will see the company files stored on the workstation.
You will then have to click on the company file that you are trying to upgrade.
And further, open the file by pressing the next tab.
In case there are any company files with a .qbb extension, then you need to either open them or prepare a portable company file for safety.
Start the process to create a local backup.
And locate the company file and open it once found.
After opening the file, you now have to log into the file with admin privileges.
QuickBooks will make a backup of the current file before starting the upgrade on its own.
You can also choose where you wish to save the file that QuickBooks will have generated for them. You can either set a custom location for the file, or they can do nothing so as to use the default save location.
You can now begin the update process by pressing the update now tab.
After the update ends, press the finish tab and also the done tab.
The company file will update successfully.
Does QuickBooks Desktop Being Phased Out in 2023?
Well, it should be noted that the QuickBooks desktop for windows 2022 will be partially phased out in 2023. This means that access to the add-on services like payroll, online banking, online backup, and live support are discontinued after May 31, 2023. Whereas, the product will still work without any updates or security patches for those who do not make use of these services. In order to continue using the add-on services or get the latest features and security updates, you can move to QuickBooks online or QuickBooks desktop pro plus/ premier plus.
For users in the UK, QuickBooks desktop will be completely phased out in 2023. Thus, the users have to eventually migrate to QuickBooks online. To decide which option is ideal, you can compare the features and pricing.
Towards the end of this segment, we believe that the information shared above might be of some help in understanding the features of QuickBooks desktop 2023. If you still have any queries or if you require our assistance at any point in time, then contact our tech support team at +1-888-510-9198. Alternatively, you can just go with us by clicking on the chat now button. We are a team of certified QuickBooks professionals who work round the clock providing instant support services.
Some Important FAQs Related to QuickBooks Desktop 2023
What are the steps to update QuickBooks Desktop 2023?
To update QuickBooks Desktop 2023, follow these steps: 1. Open QuickBooks Desktop and go to the Help menu. 2. Select Update QuickBooks. 3. Click on the Update Now tab. 4. Follow the on-screen instructions to download and install the update.
What is the release date for QuickBooks Desktop 2023?
QuickBooks Desktop 2023 was officially released on April 1, 2023.
How do I know if I need to update QuickBooks Desktop 2023?
You can check if there is an update available by going to the Help menu in QuickBooks Desktop and selecting Update QuickBooks. If there is an update available, it will show you the option to download and install it.
Can I update QuickBooks Desktop 2023 if I have a subscription?
Yes, you can update QuickBooks Desktop 2023 if you have a subscription. Just follow the steps outlined in FAQ 1 to update your software. If you encounter any problems during the update process, you can call our toll-free number +1-888-510-9198 for assistance.
What are the benefits of updating QuickBooks Desktop 2023?
Updating QuickBooks Desktop 2023 provides you with the latest features, security updates, and bug fixes, ensuring that your software runs smoothly and efficiently. It also helps you stay compliant with the latest accounting standards and regulations. By keeping your software up-to-date, you can save time and minimize the risk of encountering issues down the line. If you have any questions about the update process, our QuickBooks experts are available 24/7 at +1-888-510-9198 to help.
Can you use QuickBooks desktop after the subscription expires?
Even if you plan not to re-activate your subscription, you can view the file. Although, you won’t be able to access the online services and security updates such as QuickBooks desktop payroll, live assistance, etc.
Will QuickBooks desktop be discontinued in 2023?
Note that the Microsoft windows versions earlier than windows 10 will unable to use QuickBooks 2023. However, support for QuickBooks 2020 version will probably be cancelled.
How much will QuickBooks desktop 2023 cost?
Well, the QuickBooks desktop 2023 prices will be: QuickBooks 2023 Desktop pro plus $549. QuickBooks 2023 desktop Mac plus $549. QuickBooks 2023 desktop premier plus $799.
Where do I find a link to purchase QuickBooks pro 2023 desktop?
QuickBooks desktop pro plus 2023 is available for purchase on Intuit’s official website. You can also connect with our experts for further support services.
I’m unable to download the Quickbooks Desktop app using QB’s Help page instructions. Is there also another way to do it?
Downloading QuickBooks desktop app is only available in QuickBooks online advanced and accountant version. You will have to manually download QuickBooks desktop for MAC.
Can I switch back to QuickBooks desktop?
At the moment, there isn’t a direct way to switch from QuickBooks online to desktop. However, you can connect with our experts and they will help you migrate and convert your online data to desktop version.
After I updated to desktop 2023, my payroll forms are stuck in 2022 and will not update to 2023
To fix this, make sure that you have the latest payroll update in your QuickBooks desktop. You might see some errors when updating the payroll tax table, you can perform the fixation steps to eliminate those.
