QuickBooks is one of the most popular accounting software used all over the world. From small and medium businesses to accountants to individuals this advantageous software is being used by all. QuickBooks not only makes accounting and payroll easier, in fact it helps in managing finances and sales, tracking expenses, and inventory etc. Most organizations using this software have been highly benefited.
What is Error – “Cannot Open QuickBooks Company File”?
QuickBooks may come with many great features and perks but often users face errors too. However, like every good software this software also prone to few technical errors sometimes. A very common issue is “Cannot open QuickBooks company file”.
In this blog, we are going to discuss about the possible reasons behind this problem with its solution steps. However, if you need any further information related to QuickBooks, you can dial our toll-free number i.e. +1-844-405-0907 and get instant help for QuickBooks software. Let’s start with the causes behind to this error.
First open the folder where you have saved the company file.
Right-click on the file and then click rename.
Then replace the name of the file to something which has only 3 letters.
In case the TLG is available then change its name as well.
Solution 7: Open the company file from Search option
Firstly, click open or restore the company, from the QuickBooks File menu
Now hit on click to check the radio button for the type of file that you are trying to open.
Find the location of the file and select the file
Finally click on open.
I hope the above given troubleshooting steps would have helped you in fixing cannot open QuickBooks company file. If you are still encountering the same issue or facing any other type of concern associated to QuickBooks, then you can take help from from our QuickBooks enterprise technical support team. Dial 1-844-405-0907 and speak with a live expert today to your all your problems..!
Learn the best ways to download, install and use QuickBooks Connection Diagnostic Tool
As we all know that the QuickBooks is a famous accounting and bookkeeping software used by millions of business leaders around the globe. But there are some problems or you can say error that appears time-to-time in it. There is nothing new in this, just like any other software QuickBooks also has some technical glitches & errors. Well, Intuit Inc. launched the QuickBooks Connection Diagnostic Tool into the QB software to fix the unpredictable errors that you may face while opening the .qbw and .tlg extension company file in multi-user aptitude.
There are multiple facts associated with QuickBooks connection diagnostic tool V8.0 or latest, which will be discussed later in this article. Thus, make sure to read this article carefully till the end. The user can also get in touch with our QuickBooks desktop support team for any kind of expert assistance, or technical guidance. You can simply ring up at our toll-free number i.e. 1-844-405-0907. Our QuickBooks support team will ensure to answer all your queries in the least possible time.
The devices with the Microsoft Windows 7, Windows XP, or Windows Vista are only compatible with the QB Connection Diagnostic Tool. Moreover, it supports only QuickBooks 2008 and newer or QuickBooks Enterprise Solutions 8.0 or newer.
The QuickBooks users can download, install and run the QuickBooks connection diagnostic tool to resolve the warning messages or error messages that might appear in front of you while installing the QuickBooks Desktop software. Also, this tool or feature is also widely known as QBNetDiagTool.exe, QBServerUtilityMgr.exe etc. However, The version 4.0 software is the most famous tool as it has an inbuilt antivirus tool to keep it free from the viruses.
Way to operate the QuickBooks Connection Diagnostic Tool
First of all, Download, install and run the QuickBooks connection diagnostic tool as instructed in the download device tab. After that just Perform double-click on the connection diagnostic tool to run on the device. Once this procedure completed, follow the troubleshooting steps mentioned below:
1. Diagnose Connection tab
The Diagnose Connection tab enables the QB users to make sure that you are able to access the company data file from the computer, no matter if its single-user or multi-user. The error code appears again & again if the permissions are not set accurately, or if it has blocked ports or firewall.
2. Firewall Status
The Firewall Status feature shows the basic instruction about the firewall on the display.
3. Test Connectivity
This feature will enable you to check the workstation or computer connectivity.
Procedure to test the computer’s connectivity
In the initial step of the process, the user will see a tab to locate the company file, next to the Company File field.
Select the “Change Hosting Server” If the network is set up in the Linux systems & it is in the Alternate mode.
Note: All statuses suppose to appear as “Not Applicable” in blue before the QB users run the connectivity test.
Once you run the connectivity test, either you will see all the statuses in Green or Red in color. The Green color signifies that there is no problem and the Red color signifies that some problem has been detected.
After that the user will have to select the “Test Connectivity” tab
There can be a situation, when the connectivity test might fail if the File Open Status appears as Red. In this case, the user will witness the “Advanced” section where all the checked areas are mentioned. Click on “What do these mean?”
The user is then required to resolve the relevant status to run the tool again. And then, check if there any problem still exists or not.
In case the problem exists now and you open the “File Open Status”. You will see the Successful message pop-up on your display.
Important Note: The 4.0 variation software is the most suggested version which is available on some site. Couple of year later on Intuit launched QuickBooks File Doctor tool which have a more powerful tool as well as advanced attributes.
I hope the above given information related to QuickBooks connection diagnostic tool are helpful to you. In case you have any queries related to this tool then you can get in touch with our experts. We, Pro Accountant Advisor have a specialized team of efficient and certified QB professionals who can resolve all the issues related to your accounting software.
We provide support for all the QuickBooks versions – QuickBooks Pro, QuickBooks Premier, & QuickBooks Enterprise. In the meanwhile, if you are encountering any discrepancy with the QB software, it could be any QuickBooks Error, Installation issue, QuickBooks Data loss, or other. In such scenario, all you recommended to do is to make a call on their toll-free helpline number with no hesitation i.e. +1-844-405-0907.
QuickBooks is a widely known and efficient accounting software which allows a user to create a new company file. This new company file can be created every year and thus, it automatically deleted all the data entry required during the initial file set up.
When you work on to set up a new company file, then it is not necessary to delete or close the previous file. Moreover, at year end, many companies find that they have a large amount of data which is affecting their performance. And the benefit about new set up is that you can simply start with the new file set up that is quite beneficial as it provides you with an extra level of security which protects your data from accidental losses. You also have a benefit to remove the unwanted items and delete cache in order to clean your system and organize your data.
Steps to Set Up a New Company File in QuickBooks
To set up a new company file, you can clean up all your company data from QuickBooks 2006 and later that. This will help you set up a successful company account. The next step would be to subscribe, you can basic, standard and enhanced payroll subscription and continue with your work.
In this process, this is important to note that in case you are an assisted payroll customer, then you do not have right to start a new company file. For that, you are required to be on call with an assisted payroll representative. The same is done to ensure that payroll is being entered into the file before any other information. You can contact us at 1-844-405-0907 to connect with our QuickBooks Payroll Support representative.
If you still want to create a new company file, be aware of the following limitations:
There are also some steps that you need to keep in mind while starting a new company file. The file must be dated December 31st of the closing year.
The following reports will be required:
Customer Balance Detail Report
Vendor Balance Detail Report
Standard Balance Sheet
Important Note: These three reports will be required in order to create the accounts receivable (A/R) and accounts payable (A/P) year end balances in the new company file, along with the opening balances for the balance sheet accounts. Moreover, you would have to manually enter the inventory value, stock status and other outstanding banking transactions.
Steps to Start a New Company File in QuickBooks Pro and Premier
Below are some steps that would help you create a new company file in QuickBooks Pro and QuickBooks Premier:
Go to ‘File’ menu, select utilities and click on ‘Clean Up Company Data’
Rebuild all the outstanding balances in the accounts receivable either by re-creating individual invoices or you can create balance forward invoices for a lump sum customer balance.
From the ‘Vendors menu‘, recreate all the vendor balances along with the Enter Bills option.
These bills will be directly charged to the ‘Uncategorized Expense Account‘ as opposed to individual expense accounts.
The feature will not be available to payroll users due to critical payroll information in payroll files.
The feature is not available to QuickBooks online banking users due to the security and time related data from financial institution.
Further steps are as below:
Choose File > New Company
Click on Start Interview in the window of EasyStep Interview.
Follow all the instruction given on-screen and enter the information for your new company file.
Steps to Start a New QuickBooks Desktop Company file from Scratch
First of all, Open QuickBooks Desktop.
After that On the No Company Open window you need to click on ‘Create a new company‘.
Now you need to Click on ‘Detailed Start’.
Next, Here you need to Fill out the Easy Step Interview screen and click on ‘Next‘.
After that just Select your Industry and click ‘Next‘.
Next, Identify, and fill out your type of Business Entity and click ‘Next‘
After that you have to Set your Fiscal year for which you wants to create a company file and then click on ‘Next‘.
Now Set up your QuickBooks Administrator password and click on the ‘Next‘.
Afterwards you need to ‘Choose the location‘ where you want to save your company file and click on the ‘Save‘.
Finally saving your company file, you can customize your QuickBooks by clicking ‘Next‘ or you can do it later by selecting Leave.
Tackle corrupted Company File with expert guidance
QuickBooks is undoubtedly the finest accounting software currently in demand. This software is used by entrepreneurs across the globe for payment, managing bill, tax related function and what not. Company file might not be a new word for you, if you are a QuickBooks user, and also you might be aware with the glitches and errors related to Company File that people generally encounter.
With this article, we will be trying to brief the readers with the ways to identify, prevent, and tackle this bug. However, if you are newbie and don’t know much about the features and functionalities of this software, then we would recommend you to consult our QuickBooks customer support team and get an expert guidance, in order to avoid any further mess. You can reach out to our team of professionals by dialing our toll-free number .i.e. +1-844-405-0907.
What is Company File?
Basically, QuickBooks Company file encompasses the financial records of the business. The entrepreneurs who are just starting with QuickBooks, the very basic thing they need to do is create a company file. This company file might encounter certain bugs, one of which is corrupted company file.
How to identify data corruption?
Well, before fixing the issue, it is important to identify the issue. The user can examine the transactions or items by a log., along with the indications and the problems of items and transactions. Once the examination process is complete, the user can go back and then delete the corrupted file. After doing that, continue down the log and then until the file verifies address each of the item. The catch here is that, this process begins when the user completes previous Verify Data and Rebuild Data steps. Also, the user is required to review the logs that the QuickBooks software created to verify the data.
Find out whether the Company File is corrupted or not?
In order to look for a solution to a problem, it is important to first look into that problem and identify it. Thus, before finding out an ideal solution, the user is required to confirm that whether the company file is corrupted or not. A question might strike your mind that how to find out whether the company file is corrupted or not. To help you out, we have come up with the symptoms of corrupted company file:
In case when a fault occurs on the balance sheet at the time of auditing
When the QB software shutdown suddenly, due to some human errors
Also, in the case when the transaction list is missing from the software
At times when the unpaid bill and invoice are displayed as paid in the balance sheet
When the transaction history displays a negative balance.
It should be noted that in order to detect the error, the user is required to keep a check on the software, and any unusual activity is more than enough to identify the actual issue.
Factors Causing the Company file corruption problem
Well, there can be numerous reasons behind the occurrence of this issue, and identifying those factors might help in the prevention and fixation process of the same. Let us have a look at some of the reasons for the data damage:
Working overtime on QuickBooks .
In case the RAM doesn’t automatically amends the issue and the RAM is not having enough memory.
Any kind of virus attack and unwanted users that might erase the database.
Problems associated with cable, internet, and hard disk
Also, any kind of improper shutdown of the PC, such as directly switching off the main switch. This might lead to data corruption.
How to Prevent Corruption of QuickBooks Files?
It should be noted that be it any stream, data saving is
always a good practice, as once the data is lost, it can be a very difficult
task to regain it. Thus, prevention is better than cure, but the data damage
can only be prevented up to a certain extent. To prevent the data loss up to a
certain extent, the user can follow certain preventive steps:
First of all, save the data backup in any other location and database.
Also, try to avoid from virus just as some malicious files and threats
Along with that, make sure you reduce the third party users and the tools.
Steps to Resolve the QuickBooks corrupted file
Checkout the Fixation process given below:
Once you have explored all the above information, just like the causes, symptoms, preventions, etc, it is now time to find out the ways to fix this glitch. There can be two ways to get rid of this error, either manually or with the help of the available tools. We will be discussing both of the processes one by one. So, without wasting time, let us begin:
The very first step is to open the data files, followed by logging in as administrator
Moving forward, the user is required to select a single user mode.
And then, tap on File, after that ‘Utilities‘ option, and lastly hit the ‘Verify Data‘ option
The above process might take time in certain cases. However, the user might move on to the below-stated steps in case the process is consuming much time.
The user is required to make a local copy of the data file, from the server.
Now, only if needed, the user must enable the temporary hosting on the machine and open the file with admin login later on.
Now moving forward, tap on the ‘File option‘ and then select ‘Utilities‘ and then select ‘Rebuild Data‘
The last step is to copy and open the file, followed by logging in as an administrator.
Though the manual method is one of the simplest ways to work and also an easy process, it might consume much time. Thus, the user has an option to use free tools and repair the QuickBooks Company File. We have listed below, some of the most commonly used and popular repair tools.
The very first tool is Reboot.bat, which re-registers several QuickBooks related components with the Windows. This tool is generally used by the QuickBooks users to get rid of this kind of glitch.
The last available tool is, QuickBooks File Doctor tool. This tool helps to fix certain kinds of file and data corruption, along with the Windows setup problems, and also the network setup problems.
With this, we come to the end of this article. We expect that the reader is now well versed with the symptoms, causes, preventions, and rectifications for corrupted company file. However, if you are unable to tackle the problem even after going through this article, then it would be better to consult with our QuickBooks enterprise support team.
All you need to do is dial our toll-free number .i.e. +1-844-405-0907, and we will assist you round the clock and help you to shun off any kind of error associated with QuickBooks.
QuickBooks Online is being used by small and medium businesses all across the globe. Users can access QuickBooks anytime from anywhere making business operations lot easier. However, many people are still using QuickBooks desktop and they are under the impression that converting from QuickBooks desktop to QB Online is a big hassle and there are chances of losing data. But the case is not so as the whole process is easy and QuickBooks Online comes with many perks.
Benefits of Converting QuickBooks Desktop to QBO.
One of the benefits you can reap by converting QuickBooks Desktop to QuickBooks Online is that it is free of cost. Intuit doesn’t charge anything for importing data to the online version.
You can easily compare reports from current year to previous year.
How should you move your QuickBooks desktop to QuickBooks online?
QuickBooks Online is being used by small and medium businesses all across the globe. Users can access QuickBooks anytime from anywhere making business operations lot easier. In fact, they can back up their data from data anywhere. And that is the reason why many people are converting to QuickBooks Online from QuickBooks desktop.
In this blog we will discuss the process how to convert your QuickBooks Desktop file to QuickBooks Online through three very easy steps.
Method 1: Verify Data
The first thing to do is verify data. So, go to “File” then “Utilities” and the “Verify“. In case, there are any issues when you try to “Verify Data” you will be asked to “Rebuild Data“. Once you are done rebuilding the data, verify it again to see if the issue is resolved or not. If the problem persists, seek help from QuickBooks support.
Method 2: Save the company file in QuickBooks Online format
In your QuickBooks desktop version, create a copy of your company file which is also compatible with QuickBooks Online. Go to “Files” then “Utilities” and then “Copy Company Files” for QuickBooks online. Once done “Save the file” in your desktop. This process will help in creating a new QuickBooks file which is well-suited with the file extension “OE.qbw“.
Step 3: Import QuickBooks Desktop File to QuickBooks Online
After you are done click on Company Menu and then select Export Company File to QuickBooks Online.
Step 5: Log in back to QuickBooks Online Account
After you select Export Company File to QuickBooks Online log in to the newly created account. You will be asked if you want to export your existing inventory.
However, you should know before taking this step that QuickBooks Online values inventory using the FIFO method (first in, first out).
If you say yes to this the value of the inventory will be recalculated using the same method from the mentioned start date.
Step 6: Select QuickBooks Online Company
You have to select the QBO company from the drop down to which you want to import data to.
Step 7: Copy Data File
Once you choose the company file copy the data file there and it will take sometime.
Once all the data are copied you will get a notification and you have to click on OK Got It.
After your data is ready in QuickBooks Online you will be sent an email confirmation regarding the same and you will be asked to complete the set up.
However, before you start working on QuickBooks Online do check if the data have been exported correctly. You can run a profit and loss statement and a balance sheet report and then compare with QuickBooks Desktop and QuickBooks Online.
Once your data is ready, you will receive an email notification similar to the one below.
Click on the “Complete your setup” button to log into QBO and review your data.
Using QuickBooks Online much convenient than the desktop version and that’s why more and more people are shifting to it today.
Hopefully these provided steps will help you to Convert your QuickBooks Desktop to QuickBooks Online. If you are not able to do or there is any problem you are facing while following these steps, you can contact our QuickBooks helpline number and get quick help from US based best accounting experts.